Administrative Secretary

3 weeks ago

Winnipeg, Canada WRHA Corporate Full time

**Requisition ID**: 353403

**Position Number**: 20020938

**Posting End Date**: February 9, 2024

**City**: Winnipeg

**Employer**: Winnipeg Regional Health Authority

**Site**:WRHA Corporate

**Department / Unit**: Administration & Policy

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: ASAP

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
- Faites progresser votre carrière dans la Région sanitaire de Winnipeg Notre équipe offre une gamme étendue de services de soins de santé par le biais d’un réseau intégré de sites, de services et d’organismes. Nous sommes unis par un engagement commun en faveur de l’excellence et de l’équité des soins de santé._

**Position Overview**:
Reporting to the Manager, Corporate and Community Services the incumbent acts as a receptionist for the WRHA Corporate Office including greeting visitors, handling inquiries and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, Dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

**Aperçu du poste**

Relevant du gestionnaire, Siège social et services communautaires, le titulaire joue le rôle de réceptionniste pour le siège social de l’ORSW; il accueille les visiteurs, traite les demandes et les achemine à la personne compétente au besoin. Ses tâches sont les suivantes: organiser de manière autonome les activités administratives pour le superviseur et établir les priorités à cet égard, et veiller à ce que tout le travail soit réalisé dans les délais prescrits. Taper, formater et réviser divers documents: correspondance, procès-verbaux, ordres du jour, manuscrits, politiques, procédures, etc., à partir de notes manuscrites, du dictaphone ou d’un brouillon. Faire preuve d’initiative dans le traitement des enjeux et la résolution des problèmes d’ordre administratif qui ne requièrent pas l’attention personnelle directe du ou des superviseurs. En tant que membre du portefeuille, participer aux activités de manière à contribuer au travail d’équipe, dans un esprit de collaboration.

**Experience**:

- Two years directly related experience.
- Experience scheduling and coordinating meetings.
- Previous healthcare experience would be an asset.

Consistent with the French Language Services Policy of the Government of Manitoba and the Winnipeg Regional Health Authority's French Language Services Policy, the WRHA is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg. THIS POSITION HAS BEEN DESIGNATED BILINGUAL.

**Expérience**
- Expérience du traitement des courriels et des calendriers informatisés.
- Deux années d’expérience directement pertinente au poste.
- Expérience dans l’organisation et la coordination des réunions.
- Une expérience de travail antérieure dans un milieu de soins de santé serait un atout.

Fidèle à la Politique des services en langue française du gouvernement du Manitoba et à sa propre politique en matière de services en français, l’Office régional de la santé de Winnipeg s’est engagé à offrir ses services en français et en anglais dans des zones francophones désignées de programmes et de services. CE POSTE A ÉTÉ DÉSIGNÉ BILINGUE.

CE POSTE A ÉTÉ DESIGNÉ BILINGUE.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.

**Éducation (diplômes et certificats)**
- Diplôme d’études secondaires, qui répond aux normes manitobaines, requises.
- Formation officielle dans le domaine du travail du bureau pratique, requis.
- Une combinaison d’études et d’expérience sera prise en considération.

**Certification/Licensure/Registration**:
Not Applicable

**Accréditation/permis d’exercer/inscription**
Sans objet

**Qualifications and Skills**:

- Typing speed 50 wpm.
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- A

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