Executive Secretary to The Secretary-treasurer/cfo

3 weeks ago

Winnipeg, Canada River East Transcona School Division - Administration Offices Full time

**Full-time position**

**7 hours per day 8:30 a.m. - 4:30 p.m. Effective Start Date: TBD**

**Job Summary**:

- Under the direction of the secretary-treasurer/CFO, provides an advanced level of administrative support to the secretary-treasurer and the board of trustees. This detail-oriented administrative professional will manage, maintain, and facilitate the functions of the secretary treasurer’s office and the Board of Trustees and maintain an efficient office communication network to link the secretary-treasurer's office, schools, departments, and appropriate agencies._

**Duties and Responsibilities**:

- Administration and Secretarial_
- Complex word processing, including preparing spreadsheets, drafting correspondence, meeting preparation, record keeping, appointment scheduling and filing.
- Interacting with and responding appropriately to inquiries from administration, staff, students, and the public on behalf of the secretary-treasurer.
- Acting as backup to the senior executive assistant.
- Board of Trustees Support_
- Coordinating organization of board and committee meetings; preparing and distributing agendas and supporting documentation.
- Attending board meetings in the role of recording secretary, transcribing and distributing minutes, and initiating follow-up action.
- Researching, drafting, and creating policies and operational procedures; editing, updating, and maintaining as required. Administering the Division Electronic Policy Manual on the website for public and administrative staff, and maintaining the master historical policy spreadsheet.
- Preparing and handling confidential Board correspondence, committee reports, papers from minutes, and/or dictation for Board/senior administrators’ information/approval.
- Responds to questions from the public or staff, referencing Division policies and procedures.
- Reporting and Accounting_
- Other duties as assigned

**Qualifications, Skills and Abilities**:

- Qualifications_
- High school graduate or equivalent and a minimum of five to seven years office experience in a senior secretarial/administrative position or an equivalent combination of related experience, training and education.
- Post-secondary business training, legal secretary/assistant or administrative assistant diploma preferred. Skills to be updated regularly to stay current with new technology.
- Excellent keyboarding skills (minimum 60 wpm), with a high degree of accuracy.
- Demonstrated extensive knowledge of and experience with Microsoft software (Word, Excel, Power Point and Outlook).
- Experience in minute taking.
- Must have a valid driver’s license and access to a reliable vehicle.
- External applicants must supply a Criminal Record Search and a cleared Child Abuse Registry check upon hire.
- Skills and Abilities_
- Strong organizational and time management skills with the ability to work effectively independently with self-initiative to set priorities and meet deadlines.
- Ability to deal with sensitive situations in a professional manner.
- Superior ability to work cooperatively and harmoniously with school division administration, staff, students, and the public.
- Excellent verbal and written communication skills, specifically composition and grammar skills
- High degree of accuracy and attention to detail
- Respects confidentiality of work
- The above statements reflect the general duties considered necessary to describe the principal functions of the position identified and shall not be construed as a detailed description of all work requirements that may be inherent to the position._

**Salary**: $56,579.00-$60,386.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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