Administrative Assistant

3 weeks ago

Metro Vancouver Regional District, Canada First Nations Health Authority Full time

**FNHA Overview**:
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.

The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.

**JOIN OUR HISTORIC JOURNEY**
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?

**Position Summary**:
As an Administrative Assistant you will support office functions and activities through the provision of a full range of administrative support and services. You'll work independently and assist with carrying out processes, procedures, and special assignments with mínimal supervision. In this role, you'll develop broad experience, skills and knowledge of organizational policies, procedures, and practices.

**As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.**

**Responsibilities**:
Provide a full range of administrative support, processes, procedures, and services including but not limited to:

- Developing and implementing a full range of administrative systems, processes, procedures, and standards such as correspondence, document and correspondence templates, mail and document management, call and visitor management, procurement etc.
- Utilizing FNHA systems, procedures and processes supports the team with financial records, reports, documentation, and budget management activities
- Coordinating team meetings including agenda and document preparation, logistics, minutes, etc.
- Developing and maintaining correspondence and document tracking systems to ensure timelines and other objectives met
- Ensuring maintenance, security and confidentiality of files and documents both hard copy and electronic to ensure easy retrieval and in accordance with FNHA policy and procedures
- Composing and preparing routine and ad-hoc correspondence based on information or notes provided for approval and signature
- A Full Job Description is Available Upon Request_

**Qualifications**:
Education
- Successful completion of grade 12 plus a certificate in office administration or an equivalent combination of education, training, and experience

Experience
- Recent and significant experience in providing a full range of administrative support and services to a team, including a senior manager (recent defined as within the last 4 years, and significant usually defined as 2-3 years of experience)
- Experience in the use of Microsoft Office suite of software, including Word, Excel, PowerPoint, and Outlook

Knowledge
- Knowledge of administrative services, processes, and procedures
- Knowledge of general principles and practices regarding document and file management, including tracking approaches and systems, confidentiality, and security

**Knowledge, Skills & Attributes**:
Competencies
- Ability to analyze information and data to develop correspondence, presentations, and other material
- Ability to arrange meetings, engagement sessions, conferences, etc. including all aspects of logistics, documents and materials, etc.
- Ability to work independently, proactively and with a ‘hands on’ approach to meet deadlines and accomplish assigned tasks and projects with mínimal supervision

Suitability
- Thoroughness with strong attention to detail and accuracy and a commitment to high quality work
- Demonstrated record of sharing knowledge and skills with others

Working Conditions
- Normal office working conditions with flexibility to travel to meetings outside of work area (within Region and/or BC)
- Meetings may occur after normal working hours, including weekends, on a non-frequent basis

**Closing Statement**:
**Diversity**

The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).

**What You Can Expect From Us**

Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.

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