Accounting/admin Assistant

2 weeks ago


Victoria, Canada Exact Detailing Ltd Full time

**Accounting/Admin Assistant**

**Title**

Accounting/Admin Assistant

**Reports To**

Controller and Finance Manager

**About this Opportunity**

Exact Detailing Ltd. (Exact) is a provider 3D construction model services. Exact provides drafting, detailing, 3D laser scanning and connection engineering services with its head office located in Victoria, B.C.. Exact also has five supporting offices located in Nanaimo BC, Surrey BC, Burnaby BC, Edmonton AB, and Calgary AB. Exact uses innovative Trimble software, primarily Tekla structures software and continually devotes significant resources to improvements in automation and efficiency.

**Job Summary**

The Accounting/Admin Assistant works closely with Senior Management and Administrative teams to promote and maintain timely and accurate processes and systems. The core functions of this role involve processing Accounts Payable, collections of receivables, general office admin functions as well as other ad hoc reporting as required.

This position is the first point of contact for all incoming departmental inquires and therefore excellent oral and written communication skills are an asset. This role does not have work from home opportunities.

**Role Core Competency**
- Attention to Detail and Accuracy
- Communication
- Analytical and Organizational skills
- Professional Demeanor

**Duties / Responsibilities**
- Receive, reconcile, verify, and record vendor invoices
- Manage the accounts receivable inbox to resolve invoice disputes as well as work to collect overdue receivables
- Assist with month-end closing activities
- Maintain and organize office records, files, and documents
- Oversee office supplies inventory
- Ad hoc accounting projects as required

**Qualifications**
- Certificate, Diploma or degree in a business or finance related discipline
- 5 years of office experience, work experience in accounts payable and accounts receivable functions considered an asset
- Experience with Netsuite would be considered an asset
- Flexibility and adaptability
- Excellent teamwork and team building skills
- Strong problem-solving skills, proactive and self-motivated

**Exact’s Core Competencies**
- Attention to Detail - continually assess work performed and practices to ensure accurate and complete output.
- Continuous Improvement - requirement to understand and keep current with specifications and building codes, industry changes, and software modification as related to steel fabrication and erection.
- High Quality Customer Service and Communications - excellent written and verbal communication skills (English). This includes clear, punctual, and polite interactions with clients.

**Salary/Wages**

Exact Detailing provides competitive wages, extended health and dental, worker insurance, company funded retirement, and health/wellness benefits.

**Salary**: From $23.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person


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