Receptionist/administrative Assistant
3 weeks ago
**Responsibilities**
- Office opening procedures
- Setting up meeting spaces
- Greeting clients
- Processing payments pursuant to law society rules
- Receiving and sending correspondence
- Answering and transferring telephone calls
- Taking messages
- Maintaining and updating client contact list
- Maintaining and updating digital records pursuant to firm policy and law society rules
- Maintaining and updating paper files pursuant to firm policy and law society rules
- Preparing invoices
- Preparing correspondence
- Ordering supplies
- General admin duties including arranging for couriers, deliveries and scheduling meetings
- Assisting Office Manager with administrative tasks such as scanning, filing and organizing of accounting records, billing and disbursements to clients
**Required Skills**:
- Familiarity with Microsoft office
- Ability to work both collaboratively and independently
- Ability to work in a fast-paced environment
- Excellent verbal and written communication skills
- Discretion
- Punctual
- Responsible
**Required Experience**
- Customer service
**Job Types**: Full-time, Permanent
**Salary**: $35,000.00-$40,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Victoria, BC: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Customer service: 1 year (preferred)
Work Location: In person
-
Receptionist/administrative Assistant
7 days ago
Victoria, Canada Newport Property Management Full time**Salary**: $18.00-$20.00 per hour Schedule: - 8 hour shift - Monday to Friday COVID-19 considerations: We have a solid COVID-19 safety plan in place. **Education**: - Secondary School (preferred) **Experience**: - administrative assistant: 1 year (required) - receptionist: 1 year (required) Work Location: In person Expected start date: 2023-03-27
-
Dental Receptionist
4 weeks ago
Victoria, Canada Hunter and King Dentistry Full time**Dental Receptionist Job Description** We are looking to hire a personable dental receptionist to ensure that dental patients’ appointments are appropriately scheduled, rescheduled, or canceled, depending on the needs of the patients. The dental receptionist’s responsibilities include entering patient information onto our data system, answering...
-
Receptionist
3 days ago
Victoria, Canada Paragon Dental Full timeWe are looking for a full-time dental receptionist to join our modern, progressive dental practice. We are a completely digital, family dental office offering general dentistry, Suresmile, implants, and laser dentistry. Your strengths will include being able to multi-task, to learn computer and insurance systems quickly, to work within a team, and to...
-
Victoria, Canada Notaries on Douglas Full timeBusy Notary office looking for a full time receptionist/office assistant/conveyancer. We need a professional, capable person with excellent people skills who can handle phones, some banking, basic accounting and general office duties. Experience in real estate an asset and pay commensurate with experience. Thank you. **Job Types**: Full-time,...
-
Administrative Assistant
4 weeks ago
Victoria, Canada Premiere Verbatim Reporting Full time**Job Description - IN OFFICE ONLY - Victoria BC** Busy downtown company in the legal services sector is looking for a receptionist/admin assistant with strong interpersonal and communication skills. This is a fast-paced position requiring highly proficient computer and time management skills. Office hours are Monday to Friday 8 a.m. to 5 p.m. This...
-
Receptionist
4 weeks ago
Victoria, Canada CBS Electric Full timeJob Summary: Key Responsibilities: - Answer, screen and forward incoming phone calls - Manage and maintain office supplies and equipment, including inventory management, purchasing, and maintenance - Assist with onboarding new employees and provide administrative support to all staff members - Ensure the office is clean, organized, and presentable at all...
-
Receptionist
11 hours ago
Victoria, Canada Devon Properties Ltd. Full time**Receptionist** **Victoria, BC** Devon Properties has an exciting opportunity for an experienced **Receptionist **to join our growing company. Devon has a well-earned reputation for being BC’s premier property management and real estate services firm. Do you have at least 1-year of experience in a similar role that involves handling the main...
-
Administration - Receptionist
3 days ago
Victoria, Canada Campus Auto Group Full timeThe Campus Auto Group is attuned to the needs of the local community. We have grown into one of Vancouver Islands largest auto groups, but we operate like a small-town local business. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and towards our...
-
Administration - Receptionist
4 weeks ago
Victoria, Canada Campus Auto Group Full timeThe Campus Auto Group is attuned to the needs of the local community. We have grown into one of Vancouver Islands largest auto groups, but we operate like a small-town local business. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and towards our...
-
Administration - Receptionist
4 weeks ago
Victoria, Canada The Jim Pattison Auto Group Full timeThe Jim Pattison Auto Group has 28 locations and 16 brands in Western Canada. We are continually expanding and acquiring new locations and brands while improving our market share. The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and...
-
2409 Receptionist/Office Assistant Casual
1 week ago
Victoria, British Columbia, Canada Victoria Women's Transition House Full timeSalary: $24.43/hourReceptionist/Office Assistant-CasualDetails of the Position: The Receptionist/Office Assistant is responsible for a variety of reception, secretarial and clerical assistance in the Community Office. This position requires experience in working in an office setting. Must have experience with general word processing, including reports, forms...
-
2409 Receptionist/Office Assistant Casual
1 week ago
Victoria, Canada Victoria Women's Transition House Full timeSalary: $24.43/hourReceptionist/Office Assistant-CasualDetails of the Position: The Receptionist/Office Assistant is responsible for a variety of reception, secretarial and clerical assistance in the Community Office. This position requires experience in working in an office setting. Must have experience with general word processing, including reports, forms...
-
Administrative Assistant
4 weeks ago
Victoria, Canada Vancouver Resource Society (VRS) Full time**JOB SUMMARY**: The Administrative (Admin) Assistant will work under the direction of the Director of Property Management, and occasionally the Director of Operations. The Administrative Assistant will perform confidential clerical and administrative duties for the Directors. **KEY DUTIES AND RESPONSIBILITIES**: - Recording, sorting, filing, and...
-
Admin Assistant/receptionist
4 days ago
Victoria, Canada True Training Full timeWe are currently seeking an experienced Administrative Assistant / Communications Specialist / Receptionist to join our growing team of TrueTraining and TalosTech.ca. The company is B2G (business to government), providing a variety of services and goods to the governments in Canada (municipal, provincial, and federal), with this role being focused on...
-
Student Life Administrative Assistant
4 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Student Affairs -> Student Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 24 April 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,551.00 - $4,720.00- Additional Posting Information: - N/A- Salary posted...
-
Receptionist/administrative Assistant
4 weeks ago
Victoria, Canada Broadmead Care Society Full timeDo you want to be part of an amazing team? We hire fantastic people, and we are looking for more caring individuals like you to make every moment matter for our residents and clients. Take that passion for what you do every day and provide care that helps people enjoy life to the fullest Reporting to the Home Manager, and working with relative independence,...
-
Administrative Assistant
4 weeks ago
Victoria, Canada Premiere Verbatim Reporting Full time**Job Description - IN OFFICE ONLY - Victoria BC** Busy downtown company in the legal services sector is looking for a receptionist/admin assistant with strong interpersonal and communication skills. This is a fast-paced position requiring highly proficient computer and time management skills. Office hours are Monday to Friday 8 a.m. to 5 p.m. This...
-
Receptionist/veterinary Assistant
4 weeks ago
Victoria, Canada Broadmead Village Veterinary Clinic (2001) Ltd Full timeA small and very busy veterinary clinic is seeking ideally an experienced part-time veterinary receptionist/vet assistant. The primary focus of the position will be reception but we do expect our employees to be able to fill in where required and will provide the appropriate training. Ideally you will have previous experience in a veterinary clinicThe...
-
Dental Receptionist
7 days ago
Victoria, Canada McCallum Dental Full time'''Responsibilities''' - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and collect necessary information from patients - Maintain patient records and update electronic medical records (EMR) system - Assist with billing and processing insurance claims -...
-
Dental Administrative Assistant
4 weeks ago
Victoria, Canada Saanich Dental Group Full time**Duties include, but are not limited to**: - Greeting patients - Scheduling appointments - Providing administrative support This position is ideal for someone who has experience working in an office setting. Experience working with Power Practice is preferred but not necessary. **Job Types**: Full-time, Permanent **Salary**: $25.00-$30.00 per...