Accounting Assistant

2 weeks ago


Victoria, Canada Westerkirk Full time

Westerkirk Capital Inc. is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities, and members of visible minorities to apply. Westerkirk Capital Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Human Resources representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Reporting to the Controller, the Accounting Assistant is responsible for maintaining financial records, performing financial processes, and recording a wide range of financial transactions for a corporate office of a private and confidential organization which operates in a specialized niche market. This role requires an organized, client service orientated professional that enjoys working in a fast-paced environment.
We maintain a strong commitment to service, excellence and the highest standards of professionalism, honesty and business ethics. We have a strong reputation for integrity, discretion and trustworthiness, and expect nothing less from our dedicated team members.

KEY ACCOUNTABILITIES OF THE ROLE INCLUDE
- Supporting the accounts payable and receivable functions; including responding to enquiries from vendors and customers.
- Setting up and maintaining customer and vendor accounts through reconciliation of monthly statements and related transactions.
- Ensuring accuracy and authorization of all invoices before processing.
- Processing batch bi-weekly, monthly, and ad hoc payments through EFT system and manual cheque payment runs.
- Monitoring and reconciling company credit card accounts.
- Ensuring employees are reimbursed for company expenses in accordance with policies.
- Coordinating treasury functions such as bank deposits, manual wire payments and monitoring of daily bank balance.
- Charging expenses to accounts and cost centers by analyzing invoices and expense reports.
- Maintaining ledgers and conducting bank reconciliations.
- Summarizing payroll transactions prior to posting.
- Analyzing, reporting and filing sales taxes.
- Scanning, organizing and filing historical records.
- Assisting in month end and quarter end reporting, as required.
- Assisting with special projects and ad hoc work.
- Maintaining a high level of confidentiality while working with varying levels of stakeholders.

**REQUIREMENTS**:

- Self-motivated - Ability to work independently, capable of strategically prioritizing multiple tasks in a proactive manner and able to shift between priorities with mínimal disruption.
- Effective Communicator - You possess excellent verbal and written communication skills and can build and maintain a culture of trust and respect.
- Organized - You are detail oriented, prioritize tasks and lead by example in supporting and working with stakeholders and fellow staff.
- Intellectual curiosity - Appetite to continuously learn and develop oneself.
- Discretion in handling and communicating sensitive information.

EDUCATION AND EXPERIENCE
- Minimum 3 years of relevant, hands-on accounting or administrative experience working in a professional office.
- Diploma or degree in Accounting, Finance or related field considered an asset.
- Intermediate knowledge of Microsoft Excel.
- Equivalent combination of training, education and experience will be considered


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