Administrative Assistant
1 week ago
**Only those who complete our company assessment will be analyzed for the position**:
At the Floral Express the Receptionist is the “face” of the company and holds an important role where friendliness and cheerfulness is an obligation in making that first impression with customers and suppliers. The receptionist must believe in and support the company’s vision of becoming the leading floral wholesaler in Ontario and beyond. The receptionist must have exceptional organizational skills and have the ability to prioritize as the nature of this job often requires multi-tasking. She/he must have exceptional listening skills and be willing to answer each request through outstanding service etiquette and helpfulness, satisfying each request, solution based.
At the Floral Express, our goal is to provide our employees with an enjoyable workplace environment while fulfilling their career and financial aspirations in line with their responsibilities and contribution to the Company’s success.
Receptionist/Office administrator Role.
- Reception
- Office administration
- Financial management assistant
**Duties and responsibilities**
- **Reception**
- Answer general phone inquiries using a professional and courteous manner
- Direct phone inquiries to the appropriate staff members
- Reply to general information requests with the accurate information
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Keep Reception area tidy and maintained.
- Keep supply room tidy
- Opening office procedures & closing procedures daily
- Laminating/printing for staff when needed.
- **Office administration**
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Prepare and send outgoing faxes, mail, and courier parcels
- Forward voice mail from the general mailbox to the appropriate staff member
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- File material according to the established procedures in a timely manner
- Provide secretarial and administrative support to Accounting Specialist and other staff
- Perform general tasks as required for senior staff
- Get & sort mail from the mailbox daily.
- Ability to work the phone software system for transferring lines where needed.
- Preparing Border paperwork on Monday’s
- **Assist with Accounting management**
- Use computer software to prepare invoices and statements as required
- Receive and confirm all Statements, correcting all errors/omissions, following up with source to ensure accuracy
- Compile invoices posting to A/P, reporting all discrepancies to source, ensuring corrected material is obtained
- File financial material according to established records management procedures
- Process accounts payable ensuring timeliness and accuracy of information as required
- Process accounts receivable ensuring timeliness, accuracy as required
- Assist with financial reports as required
- Weekly data input for IFTA (International Fuel Tax Association)
- Accounting for other combined companies where needed.
**Supervisory Responsibilities**
None
**Qualifications and Skills**
- High School Diploma
- Post-secondary education in business, computers, or office management is an asset
- Strong organizational skills and detail oriented.
- Punctual quality penmanship and willingness to correct mistakes quickly
- Excellent verbal and written communication skills
- Team driven but able to work independently when required.
- Valid G driver’s license
- Personality traits
- cheerful, friendly, helpful, enthusiastic, confident
**Working Times and Location of Work**
- Monday to Friday
- 8am to 5pm each day
- Saturdays off. Must be able to work occasional Saturday around major floral holidays
- Sales office is located in the main office on Curries Rd in Woodstock
- 36-42 hours a week
- Hours may vary depending on day or workload.
**Job Types**: Full-time, Permanent
**Salary**: $17.00-$22.00 per hour
**Benefits**:
- Casual dress
- On-site parking
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Woodstock, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
-
Administrative Assistant
1 week ago
Woodstock, Canada Woodstock Chrysler Full timeWe are seeking a full time Administrative Assistant to join our Team at Woodstock Chrysler!! Our store is built around talented automotive professionals who have built a career delivering exceptional customer experiences coupled with continued year over year profitability and growth. We take pride in providing our customers with exceptional service and are...
-
Administrative Assistant
2 weeks ago
Woodstock, Canada First General Oxford Full timeWe are a restoration company looking for an enthusiastic individual to fill our administrative assistant role within our office. This individual should be proficient in Microsoft office, as well as excel and word, and fluent in English. We will train you in our two additional programs we use and will add responsibilities as you learn the position. Main...
-
Administrative Assistant
1 week ago
Woodstock, Canada Clera Windows + Doors Full timeWe're looking for a reliable Administrative Assistant to perform tasks that will help us organize and manage our office. Administrative Assistant responsibilities include supporting the Human Resource Department, performing data entry, and answering phones. As an Administrative Assistant, you must be accurate and reliable in handling accounts and documents....
-
Administrative Assistant
7 days ago
Woodstock, Canada Caressant Care Full timeCaressant Care is seeking an Administrative Assistant to join our accomplished team of professionals at our 140-bed retirement home in Woodstock, Ontario. With responsibility to carry out a variety of clerical and office support duties, your mission will be to achieve optimal standards of care and services to our residents. **SKILLS AND KNOWLEDGE...
-
Administrative Assistant/receptionist
2 weeks ago
Woodstock, Canada Alzheimer Society Southwest Partners Full time**Organizational Overview**: The Alzheimer Society Southwest Partners actively supports families and individuals affected by Alzheimer’s disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer’s disease and other dementias. **Our Vision**: A world without...
-
Receptionist/administrative Assistant
3 weeks ago
Woodstock, Canada BRON Full timeBRON is looking for a **Receptionist/Administrative Assistant** to join our team! - Be the first point of contact for customers, answering and directing calls. - Provide administrative support for all departments. - Order and manage office supplies. - Maintain the filing system. - Various data-entry requirements. - Miscellanous accounting assistance. -...
-
Administrative Assistant
2 weeks ago
Woodstock, Canada Rick's Heating & Cooling Full timeRick’s Heating and Cooling is currently accepting resumes for an Administrative Assistant. - Rick’s Heating & Cooling provides a wide range of HVAC services for residential and commercial customers for over 30 years. We are family owned and operated. We specialize in diagnosing problems and determining the quickest and most affordable way to restore...
-
Service Administrative Assistant
2 weeks ago
Woodstock, Canada CYV Chevrolet Buick GMC Ltd. Full time_**Service Administrative Assistant Wanted Who’s a Flawless Facilitator**_ The Service Administrative Assistant we are looking for is someone who’s thorough, reasonably proactive and is restless when it comes to the pursuit of information. Do you thrive in environments where deadlines are your best friend and being relentless in pushing things forward...
-
Administrative Unit Assistant
3 weeks ago
Woodstock, Canada The Children's Aid Society of Oxford County Full timeUnder the direct supervision of the Supervisor of QA, CPIN and Administration, and the Service Managers for the Unit, the Administrative Unit Assistant is responsible for providing clerical and administrative support to a designated team(s) or department within the Children’s Aid Society of Oxford County. **SPECIFIC DUTIES & RESPONSIBILITIES**: Duties...
-
Human Resources Administrative Assistant
2 weeks ago
Woodstock, Canada SAF-HOLLAND Canada Limited Full time**SAF-HOLLAND Canada Limited** located in Woodstock Ontario is a worldwide leading manufacturer and supplier of premium product systems and components for the global commercial vehicle industry. The product range includes axle and suspension systems, fifth wheels, couplers, kingpins, and landing gear legs. The following career opportunity is currently...
-
Administrative Assistant/receptionist-part Time
3 weeks ago
Woodstock, Canada ReCar Woodstock Full time**Part-Time Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for a **Part-Time** **Administrative Assistant / Receptionist** **at our **ReCar Woodstock, NB** location. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles...
-
Administrative Assistant
2 weeks ago
Woodstock, Canada CBI Health Full time**Administrative Associate - Woodstock, ON** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...
-
Administrative Assistant
2 weeks ago
Woodstock, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our...
-
Receptionist/administrative Assistant
2 weeks ago
Woodstock, Canada WOODSTOCK TOYOTA Full timeResponsibilities include but are not limited to; - Greet customers upon their arrival at the dealership. - Answer all incoming calls promptly, and direct the call to the appropriate department/individual or take messages. - Communicate with all callers in a friendly, efficient, and professional manner and attempt to minimize the amount of time they are...
-
Receptionist/administrative Assistant
2 weeks ago
Woodstock, Canada WOODSTOCK TOYOTA Full timeResponsibilities include but are not limited to; - Greet customers upon their arrival at the dealership. - Answer all incoming calls promptly, and direct the call to the appropriate department/individual or take messages. - Communicate with all callers in a friendly, efficient, and professional manner and attempt to minimize the amount of time they are...
-
Administrative Assistant
7 days ago
Woodstock, Canada Cedarview Retirement Living Full time**Cedarview Retirement Living, an Independent Living senior community, is seeking a qualified Admin Assistant**. **We are proud to offer the highest quality engagement, dining, and health support services, and a team that truly cares for our residents. We are always looking for compassionate, teamwork-oriented professionals to join our team. Every team...
-
Administrative Assistant
2 weeks ago
Woodstock, Canada Franchise Management Inc. Full time**Who are we?** The Franchise Management Group of Companies (FMI) is one of the largest franchise owner/operators in North America with over 370 locations. We own numerous franchised restaurants operating under the Pizza Hut, KFC, Taco Bell and Panera Bread brands (among others). With approximately 6,500 employees, FMI is an aggressively growing...
-
Administrative Assistant
2 weeks ago
Woodstock, Canada Pollux transport Inc. Full timeWork Term: Permanent - Work Language: English - Hours: 34 to 44 hours per week - Education: College/CEGEP - Experience: 1 to less than 7 months **Work setting**: - Transportation company **Tasks**: - Train other workers - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone calls and messages - Answer electronic...
-
Medical Administrative/optometric Assistant
1 week ago
Woodstock, Canada Oxford Optometry Full time**Oxford Optometry** is Oxford Country's premier destination for both eyecare and eyewear, with top-notch patient care and an extensive eyewear collection. Oxford Optometry's mission is to deliver the most memorable eyecare experience our patients have ever had. We are a well established optometry practice and take pride in providing quality eye care for the...
-
Administrator
3 weeks ago
Woodstock, Canada De Jong Enterprises Inc. Full time**Administrator Career Opportunity!** De Jong Enterprises is a logistics and trucking company offering a role as **Administrator **in our **Woodstock location** located at 261 **Woodall Way. **If you pride yourself on your customer service skills this opportunity is for you! As an admin, you will be responsible for coordinating and supervising...