Administrator

2 weeks ago


Toronto, Canada Starlight Investments Full time

Location
- Head Office

Overview

Reporting to the Project Coordinator, the administrator is responsible for overseeing and managing residential projects including timelines, schedule, notifications, approval processes, contracts, etc. (Construction, Suites, and Procurement).

**Responsibilities**:

- Participate in tender and contract preparation — coordinate tender receipt and opening.
- Work closely with Project Managers and Project Coordinators on preparing schedules, communicating project progress, assisting with documents and processes across departments.
- Assist in ensuring project timelines are up to date and in accordance with project notifications and maintaining the Notification Tracker.
- Assistance with Warranty and Closeout Documentation Process and maintaining the Warranty Tracker.
- Organize and plan meetings, prepare agendas and meeting minutes across departments.
- Assist coordinators with special projects such as, Telecom, Painting and Parking Enforcement Program.
- Review and approve Energy Management related invoices monthly (Wyse, Elexicon, Metergy etc.)
- Validate Vendor Insurance and WSIB on an ongoing basis.
- Process executive team member’s expenses, printing drawings and documents.
- Maintain departmental filing system, other duties within the scope, spirit, and purpose of the job, as requested by management.
- Assist in preparation of RFPs and tender documents including preparation of analysis and recommendation documents.
- Managing the suite reno admin panel setup for GCs and Project Managers
- Assisting with Reno, Appliance, Cabinet, Consultant, Meter, and Roller Blind PO’s
- Work with the Director, Procurement & Strategic Sourcing Lead, to oversee administrative tasks for assigned categories.
- Assist with the Potential Vendor Tracker

**Requirements**:

- Post Secondary Education either University Degree (i.e. Business or Engineering degree) or College Diploma (Business or Construction Management Program)
- 2 - 3 years of experience working in administrative role
- Strong analytical and problem-solving skills.
- Strong Communication (listening, verbal and written), Interpersonal and Team Building skills with ability to work independently and handle priorities.
- Time management and Attention to detail
- Ability to draft memos and letters.


  • Administrator

    2 weeks ago


    Toronto, Canada Pro Edge Management Inc. Full time

    _Housing Administrator _ **Company description** Pro Edge Management. is presently seeking to add a highly motivated individual for a Housing Administrator position to join our growing family. Housing Administrators will work along side the Property Manager while providing administrative and maintenance support enabling our Executive Team to achieve/exceed...

  • Administrator

    4 days ago


    Toronto, Canada Malomar Construction Ltd Full time

    **Job Brief** **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Support budgeting and bookkeeping procedures - Create and update records and databases with personnel, financial and other data - Track stocks of office supplies and other inventory, and place orders when necessary -...

  • Administrator

    2 weeks ago


    Toronto, Canada Marriott International, Inc Full time

    **Job Number** 22216507 **Job Category** Administrative **Location** The Ritz-Carlton Toronto, 181 Wellington Street West, Toronto, ONT, Canada **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management **JOB SUMMARY** Our Property Administrative Specialists play an important role in a number of vital hotel...

  • Administrator

    2 weeks ago


    Toronto, Canada Marriott International Full time

    **Job Number** 22216507 **Job Category** Administrative **Location** The Ritz-Carlton Toronto, 181 Wellington Street West, Toronto, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management **JOB SUMMARY** Our Property Administrative Specialists play an important role in a number of...

  • Administrator

    3 days ago


    Toronto, Ontario, Canada Marriott International Full time

    Job Number Job Category AdministrativeLocation The Ritz-Carlton Toronto, 181 Wellington Street West, Toronto, ONT, Canada VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementJOB SUMMARYOur Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property...

  • Administrator

    7 days ago


    Toronto, Canada Delta Bingo & Gaming Full time

    Working under the supervision of the Operations Manager and the Corporate Administrator, the Administrator is responsible for accounting and bookkeeping for the facility. The successful candidate will balance daily session sales and prizing, and prepare bank deposits and all other financial document


  • Toronto, Canada Adecco Canada Full time

    Adecco Professional is recruiting for an Administrative Supervisor job opening in Toronto, ON for one of our clients located mid-town Toronto. The ideal candidate will have at least 5 years of direct experience in an Administrative Supervisor, Administrative Manager or a related role (perhaps Office Manager, Operations Supervisor/Manager etc). This is suited...


  • Toronto, Canada Adecco Canada Full time

    Adecco Professional is recruiting for an Administrative Supervisor job opening in Toronto, ON for one of our clients located mid-town Toronto. The ideal candidate will have at least 5 years of direct experience in an Administrative Supervisor, Administrative Manager or a related role (perhaps Office Manager, Operations Supervisor/Manager etc). This is suited...

  • IT Administrator

    3 weeks ago


    Toronto, Canada Pineapple Financial Inc. Full time

    **_Job Type: Full-Time, Permanent_** **_ Salary: From $45,000_** **Responsibilities** - Responsible for the maintenance, configuration, and reliable operation of computer systems, network servers, and virtualization - Install and upgrade computer components and software, manage virtual servers, and integrate automation processes - Troubleshoot hardware and...


  • Toronto, Canada Adecco Canada Full time

    Adecco Professional is recruiting for an Administrative Supervisor job opening in Toronto, ON for one of our clients located mid-town Toronto. The ideal candidate will have at least 5 years of direct experience in an Administrative Supervisor, Administrative Manager or a related role (perhaps Office Manager, Operations Supervisor/Manager etc). This is...


  • Toronto, Canada Adecco Canada Full time

    Adecco Professional is recruiting for an Administrative Supervisor job opening in Toronto, ON for one of our clients located mid-town Toronto. The ideal candidate will have at least 5 years of direct experience in an Administrative Supervisor, Administrative Manager or a related role (perhaps Office Manager, Operations Supervisor/Manager etc). This is...

  • Administrator

    2 weeks ago


    Toronto, Canada Sowingo Full time

    **Position**: Administrator **Seniority Level**: Entry Level **Employment Type**: Full-time **Location**:Toronto, ON (Hybrid) **Who We Are**: We are a team of in-house engineers, sales professionals, doctors, and designers who are building software for the future of dentistry. Our unique product services a market with ultimate potential and we are looking...

  • Administrator

    3 days ago


    Toronto, Ontario, Canada Malomar Construction Ltd Full time

    Job BriefResponsibilities Coordinate office activities and operations to secure efficiency and compliance to company policies Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Track stocks of office supplies and other inventory, and place orders when necessary Submit timely reports...

  • IT Administrator

    1 week ago


    Toronto, Canada TripArc Full time

    Founded in 2017, TripArc is a $750 million privately held company powers the top Travel Agencies and Tour Operators in North America. Our expansive and growing network empowers seamless access to a comprehensive range of travel options and services globally with over $750 million transactions annually - all at the industry's best rates. As an industry...

  • IT Administrator

    1 week ago


    Toronto, Canada Spirit of Math Schools Inc. Full time

    Working in the IT department, the IT Administrator is responsible for all aspects of IT administration and second tier end-user support. The incumbent will setup, configure, and provide day-to-day management of Microsoft 365 services, Azure services, end points (Windows 10/11, Android, iPhones, iPads), networking, Windows servers, and storage...

  • IT Administrator

    2 months ago


    Toronto, Canada kinsta Full time

    Kinsta is a modern **cloud hosting company,** with a growing club of 25,000+ customers including startups, universities and Fortune 500 firms. We're motivated by excellent quality, and proud to have received a **97% satisfaction rating from our customers**. That's because, to us, each day is a chance to **grow**. As a team, we continuously inspire each...

  • Administrator

    2 months ago


    Toronto, Canada Royal Canadian Institute of International Studies Full time

    **School Administrator** RCIIS is a designated learning institute located in midtown Toronto providing ESL education to International Students. We are looking for a highly motivated, organized, customer focused, driven and goals oriented individual to join our team as a full-time Administrator in Toronto. The position is onsite, with a working schedule of...

  • Administrator

    3 weeks ago


    Toronto, Canada People Corporation Full time

    **Employer**: - BPA - Benefit Plan Administrators **About BPA**: - BPA is a division of People Corporation and has served members and beneficiaries in their local communities since 1958. BPA is dedicated to providing a superior benefits experience to our members, businesses, and trusts in the local communities in which they live and operate. **Role**: -...


  • Toronto, Canada iA Groupe financier iA Financial Group Full time

    #100%remote #customerservice #administration #permanent #full-time_ **Key Responsibilities** 1. Process manual transactions, review reports for reconciliation and conduct quality assurance activities for entries into the client recordkeeping system. The client administrator is responsible for providing accurate, timely and efficient...

  • Administrator

    3 days ago


    Toronto, Ontario, Canada Black & McDonald Full time

    ABOUT THIS ROLEJoin the expanding Facilities Management & Operations team at Black & McDonald! If you're a dedicated professional who thrives in a hard-working, innovative environment, then this Administrative Assistant position in Downsview/North York might be the perfect fit for you.Duties for this role, reporting to the Senior Operations Manager,...