Human Resources Assistant

5 months ago

Smiths Falls, Canada Home and Community Care Support Services South East Full time

**Company Bio**

Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement.

These organizations were previously known as Local Health Integration Networks (or "LHINs") at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health.

Home and Community Care Support Services South East is dedicated to ensuring the ongoing delivery of local services while Ontario makes changes to improve the health care system to give patients better-connected care with health care providers working as one coordinated team in Ontario Health Teams.
The south east region extends from Brighton on the west, to Prescott and Cardinal on the east, north to Perth and Smiths Falls, and back to Bancroft. The boundaries are for funding and planning purposes only. Residents of the Home and Community Care Support Services South East can seek health care services wherever they prefer, inside or outside these boundaries.

**Position Summary**

CARE AND BE CARED FOR - THIS IS YOUR HOME
Do you thrive in a fast-paced collaborative environment? Are you interested in a human resources administrative role where your contributions will have an impact on healthcare transformation in Ontario?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals.

Home and Community Care Support Services South East is looking for a Human Resources Assistant who will fulfill a wide variety of responsibilities in an environment that is values driven and committed to providing exceptional customer service and a positive employee experience. Reporting to the Director, Human Resources you will be responsible for providing functional and administrative support to the Human Resources team across a number of key HR services and programs including recruitment and selection, HR metrics, employee records and systems, occupational health and safety, and various ad hoc HR projects.

**What will you do?**

What will you do?
- Provide administrative support to Human Resources team including preparation of general correspondence, meeting minutes, reports, and 'employee records management.
- Respond to basic employee enquiries and escalates complex enquiries to appropriate parties to ensure quality client services.
- Support the HR team in the development and implementation of staff communication plans.
- Maintain department files, including employee human resources files and various labour relations files.
- Prepares regular and ad hoc reports and documents as required using Microsoft Office, human resources information system/database and other business software (i.e. Visio, Forms, SharePoint).
- Communicate information to staff regarding HR programs such as benefits and pension plan information.
- Supports the coordination of the orientation of new staff and ensures all necessary supplies and equipment are requested, delivered and/or setup
- Supports data-entry of new hire information into employee database (QHR)
- Supports Occupational Health and Safety Program through the provision of administrative support.
- Prepares ad hoc reports and data collection to support HR metrics and to meet various HR reporting requirements.

What must you have?

**Qualifications**:

- Post-secondary diploma in human resources, or business administration.
- Human Resources Certification or working towards preferred.
- Recent administrative experience in human resources.
- Ability to handle sensitive and confidential information in a discreet and professional manner.
- Strong oral and written communication and proofreading skills.
- Advanced key boarding skills and the ability to use a variety of software programs (including MS Office Word, Excel, PowerPoint, Visio).
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?
- Understanding of Home and Community Care Support Services South East business strategies, objectives, priorities and programs, and related Human Resources priorities and plans.
- Strong client focus with demonstrated experience delivering exceptional customer service.
- Experience with HR software systems (Quadrant), benefits administration and data analysis.
- Solid knowledge of Employment Standards Act, Occupational Health and Safety Act, and related legislation.
- Demonstrated ability to work with limited supervision, with proven skills in organization and time management.
- Self-directed and strong collaborative skills, highly flexibly and adaptable.
- Experience in a health care environment.
- Ability to speak French or another second language.

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