Operations Coordinator

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr6)

Job Title

Operations Coordinator

Department

Administrative Support | Department of Sociology

Compensation Range

$3,881.00 - $4,082.00 CAD Monthly

Posting End Date

March 10, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

The Operations Coordinator plays a key role in the Department of Sociology by providing complex administrative support in the planning, implementation, and coordination of the Department’s day-to-day operational activities and services. Responsibilities include: human resources support, event coordination, facilities management and security support, general financial and administrative support. This position liaises with staff, students, faculty, and visitors to the Department as well as relevant individuals and units within the Faculty of Arts and other organizations at UBC (e.g. Arts Service Centre, Building Operations, UBC Security, etc.).

Organizational Status

Reporting to the Manager of Administration, the incumbent works with all members of the department, and regularly interacts with faculty, staff and students from other units on campus. The incumbent performs general reception and contributes to the evaluation, planning, and development of the Sociology Department’s operations.

Work Performed

Human Resources Support
- Provides information and guidance to the Department surrounding student appointments, payroll, and other human resources inquiries.
- Coordinates all non-TA student appointments for the Department; communicates with student employees; collects information and coordinates appointment documents, prepares offers letters and processes appointments as required.
- Researches and provides information regarding UBC student appointment policies and procedures to staff and faculty; checks budget information to ensure adequate funding is available; resolves complex student appointment issues relating to grant funded positions, employment eligibility and work permits, consulting with the Manager, Administration as needed.
- Works with relevant hiring managers to coordinate departmental onboarding/offboarding for faculty, staff, and student employees; participates in the development of procedures and materials including orientation and training activities.

Events Coordination
- Facilitates Department room bookings and logístical set-up for meetings, special events, make-up exams, etc. using the AnSo Room Booking Calendar (Outlook) and Scientia.
- Oversees event management support for Department meetings and events, including logístical support, catering arrangements, technological set-up, and facilitating clean-up.

Facilities Management Support
- Coordinates and oversees facilities management activities for the Department within the Anthropology and Sociology Building (AnSo) including A/V maintenance and operation, building maintenance, and building security arrangements, consults with Manager of Administration and other AnSo departments as required.
- Coordinates all facilities related requests including repairs, renovations, and trouble calls for the Department; liaises with staff, faculty, and other AnSo departments as required, to understand needs and determine appropriate actions; makes recommendations on requested improvements; consults with Manager of Administration on any Department-funded requests; prepares and tracks service requests ensuring that all relevant information is provided; communicates with Building Operations to ensure that projects are carried through to completion.
- Coordinates and monitors access to building and office entry via the ACMS and key request systems; periodically reviews building and office access reports to ensure that user access is updated and removed as needed; works with Access Services to ensure rooms in AnSo are properly assigned to the correct Departments.
- Assists with the planning of and makes recommendations to the Manager, Administration on the allocation of office space for staff, faculty, students and visitors; coordinates office moves and furniture relocations; maintains and updates AnSo office allocation map.
- Performs regular inspections of AnSo, reporting any deficiencies or custodial concerns to the Manager of Administration.
- Ensures that classrooms and event spaces are appropriately configured and set-up for scheduled classes and activities; maintains storage rooms including the Department’s inventory of furniture and equipment.

Health & Safety
- Coordinates health and safety education and training for the Department’s staff, faculty, and students; facilitates regular communication pertaining to health and safety announcements, policies, and procedures.
- Liaises with the Faculty of Arts Safety & Environment Advisor and makes recommendations to address emerging health and safety issues.
- Works with the Loca

  • Operations Coordinator

    4 days ago

    Vancouver, Canada Port of Vancouver Full time

    **BE PART OF THE TEAM THAT** **BRINGS THE WORLD TOGETHER **Job Opportunity**:Operations Coordinator (casual) Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port. The Vancouver Fraser Port Authority is...

  • Operations Coordinator

    3 days ago

    Vancouver, Canada SpenceCo Full time

    My client who is a leading worldwide logistics and forwarding company spanning six continents. They provide comprehensive one-stop logistic solutions. They are looking for an Operations Coordinator based in Vancouver. The Operations Coordinator will handle Ocean/Air Import/Export, including shipping documentation and logistics arrangements both domestic and...

  • Operations Coordinator

    4 days ago

    Vancouver, Canada Vancouver Fraser Port Authority Full time

    **BE PART OF THE TEAM THAT** **BRINGS THE WORLD TOGETHER** *** **Job Opportunity**:Operations Coordinator (casual) Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port. The Vancouver Fraser Port Authority...

  • Operations Coordinator

    2 weeks ago

    Vancouver, Canada Pacificsolutionscontracting Full time

    We are looking for an organized and proactive Operations Specialist to join our team. If you thrive in a fast-paced environment, get excited about delivering your best work within a high performing team, and are skilled at keeping many balls in the air – then this job is for you! Please apply – we’d love to connect. Why Work With Pacific: Culture: We...

  • Operations Coordinator

    2 weeks ago

    Vancouver, Canada Pacificsolutionscontracting Full time

    We are looking for an organized and proactive Operations Specialist to join our team. If you thrive in a fast-paced environment, get excited about delivering your best work within a high performing team, and are skilled at keeping many balls in the air – then this job is for you! Please apply – we’d love to connect. Why Work With Pacific: Culture: We...

  • Operations Coordinator

    2 weeks ago

    Vancouver, Canada Pacificsolutionscontracting Full time

    We are looking for an organized and proactive Operations Specialist to join our team. If you thrive in a fast-paced environment, get excited about delivering your best work within a high performing team, and are skilled at keeping many balls in the air – then this job is for you! Please apply – we’d love to connect. Why Work With Pacific: Culture: We...

  • Operations Coordinator

    7 days ago

    Vancouver, Canada Pyrrha Full time

    Pyrrha is seeking an enthusiastic and independent **Operations Coordinator**. If you are an experienced administrative professional who thrives in a fast paced environment, we want you on our team. As the support for our Operations team, you are confident and resourceful, with the ability to multi-task and meet challenges with a can-do attitude. Studio...

  • Coordinator - Construction Operations

    4 days ago

    Vancouver, Canada Forbes Bros. Group Full time

    Forbes Bros Ltd. is seeking an experienced Coordinator-Operations (full-time, permanent) to support the FB Bullet team based out of Surrey, BC. Specializing in shallow utility construction in the lower mainland, the FB Bullet team continues to see significant growth in the region. The Coordinator - Operations (full-time, permanent) to will support day to day...

  • Coordinator - Construction Operations

    4 days ago

    Vancouver, Canada Forbes Bros. Group Full time

    Forbes Bros Ltd. is seeking an experienced Coordinator-Operations (full-time, permanent) to support the FB Bullet team based out of Surrey, BC. Specializing in shallow utility construction in the lower mainland, the FB Bullet team continues to see significant growth in the region. The Coordinator - Operations (full-time, permanent) to will support day to day...

  • Coordinator - Construction Operations

    Found in: beBee S CA - 3 days ago

    Vancouver, Canada Forbes Bros. Group of Companies Full time

    Forbes Bros Ltd. is seeking an experienced Coordinator-Operations (full-time, permanent) to support the FB Bullet team based out of Surrey, BC. Specializing in shallow utility construction in the lower mainland, the FB Bullet team continues to see significant growth in the region.The Coordinator - Operations (full-time, permanent) to will support day to day...

  • Coordinator - Construction Operations

    2 days ago

    Vancouver, Canada Forbes Bros. Group Full time

    Forbes Bros Ltd. is seeking an experienced Coordinator-Operations (full-time, permanent) to support the FB Bullet team based out of Surrey, BC. Specializing in shallow utility construction in the lower mainland, the FB Bullet team continues to see significant growth in the region. The Coordinator - Operations (full-time, permanent) to will support day to day...

  • Operations Coordinator

    5 days ago

    Vancouver, Canada Pyrrha Full time

    Pyrrha is seeking an enthusiastic and independent **Operations Coordinator**. If you are an experienced administrative professional who thrives in a fast paced environment, we want you on our team. As the support for our Operations team, you are confident and resourceful, with the ability to multi-task and meet challenges with a can-do attitude. Studio...

  • Operations Coordinator

    5 days ago

    Vancouver, Canada Pyrrha Full time

    Pyrrha is seeking an enthusiastic and independent **Operations Coordinator**. If you are an experienced administrative professional who thrives in a fast paced environment, we want you on our team. As the support for our Operations team, you are confident and resourceful, with the ability to multi-task and meet challenges with a can-do attitude. Studio...

  • Business Operations Coordinator

    4 days ago

    Vancouver, Canada PHSA Full time

    Job Summary: In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Business Operations...

  • Conference Operations Coordinator

    5 days ago

    Vancouver, Canada TED Conferences, LLC Full time

    **Job Description**: **This is a contract position starting mid-May 2023 until November 2023.** TED is looking for a Conference Operations Coordinator to join the Conference Operations team. This is an opportunity to support the execution of world-class conference events. You will have working knowledge and experience of the events industry, a flair for...

  • Coordinator - Construction Operations

    Found in: Talent CA C2 - 4 days ago

    Vancouver, Canada Forbes Bros. Group of Companies Full time

    Forbes Bros Ltd. is seeking an experienced Coordinator-Operations (full-time, permanent) to support the FB Bullet team based out of Surrey, BC. Specializing in shallow utility construction in the lower mainland, the FB Bullet team continues to see significant growth in the region.The Coordinator - Operations (full-time, permanent) to will support day to day...

  • Bilingual Project Coordinator

    4 days ago

    Vancouver, Canada Push Operations Full time

    **L'entreprise**: Push est une plateforme tout-en-un qui aide les entreprises à se développer et à faire évoluer leur entreprise en simplifiant les ressources humaines, la paie, le suivi du temps et la planification. Notre objectif est d'aider nos clients à libérer leur temps en rendant la gestion du personnel ridiculement simple, afin qu'ils puissent...

  • Operating System Coordinator

    2 days ago

    Vancouver, Canada Teck Resources Limited Full time

    **Closing Date: July 28, 2023**: Reporting to Manager, Operating System, Base Metals, the Operating System Coordinator is responsible for supporting the documentation and development of the Operating System standards and support the team with implementation. This role will support the coordination of all aspects of a management operating system and ongoing...

  • Operations Coordinator

    5 days ago

    Vancouver, Canada Umbrella IT Services Full time

    Umbrella I.T. Services is a growing managed service provider that has been in business for 9 years. We help our clients leverage technology to meet their unique goals. We focus on building and maintaining long-term relationships with our clients by providing them with pro-active, process-based I.T. services that they can rely on while developing their own...

  • Operations Coordinator

    Found in: Jooble CA O C2 - 2 weeks ago

    Vancouver, BC, Canada Pacificsolutionscontracting Full time

    We are looking for an organized and proactive Operations Specialist to join our team. If you thrive in a fast-paced environment, get excited about delivering your best work within a high performing team, and are skilled at keeping many balls in the air – then this job is for you! Please apply – we’d love to connect. Why Work With Pacific: Culture: ...