Conference Operations Coordinator
2 weeks ago
**Job Description**:
**This is a contract position starting mid-May 2023 until November 2023.**
TED is looking for a Conference Operations Coordinator to join the Conference Operations team. This is an opportunity to support the execution of world-class conference events. You will have working knowledge and experience of the events industry, a flair for project management and strategic thinking, a curiosity for innovation and a passion for excellence.
**RESPONSIBILITIES**
- Develop, upkeep, report and reconcile conference budgets and vendor invoices
- Liaise and maintain vendor relationships, ensuring accuracy and quality control maintaining change orders and day-to-day communications
- Ensure projects are delivered efficiently and on schedule, Providing consistent updates and project progress as necessary (meetings, written requests, etc.)
- Work with internal and external stakeholders in coordinating operational needs
- Source vendors and suppliers and work with preferred vendors as outlined by TED
- Coordinate load-in and load-out logistics
- Input and update event details and maintain event databases, presentations and other documents on a regular and ongoing basis
- Complete operational and administrative functions
- Adhere to branding and identity guidelines
**Qualifications**:
**QUALIFICATIONS/ SKILLS**
- Degree or diploma in event management, hospitality, project management or similar discipline or combination with relevant experience
- Demonstrated experience with contract negotiation and vendor management
- Demonstrated ability to leverage network and experience in supplier relations to deliver, execute and fulfill supplier and vendor contracts
- 5+ years of direct event experience with a demonstrated increase in responsibility
- Effective interpersonal skills, including verbal and written communications
- Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach.
- Able to meet competing deadlines and across multiples projects
- Superior organizational skills, motivated and enthusiastic work style
- Must be proficient in: Microsoft Office, Google Docs, and Airtable
Additional Information
All your information will be kept confidential according to EEO guidelines.
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