Administrative Assistant
6 months ago
Work Term: Temporary
- Work Language: English
- Hours: 10 to 18 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: Will train
- or equivalent experience
**Work setting**:
- Hospitality industry
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Plan, develop and implement recruitment strategies
- Perform basic bookkeeping tasks
- Oversee the preparation of reports
- Manage contracts
- Maintain and manage digital database
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Work with mínimal supervision
- Perform data entry
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Adobe Photoshop
- Electronic mail
- MS Outlook
- SharePoint
- Social Media
**Technical terminology**:
- Financial
- Business
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Accounting
- Project management
- Payroll services
**Security and safety**:
- Bondable
- Basic security clearance
- Criminal record check
**Transportation/travel information**:
- Valid driver's licence
**Work conditions and physical capabilities**:
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Quick learner
- Time management
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