Administrative Assistant, Specialized Services Nw

7 months ago

Terrace, Canada Northern Health Full time

**Position Summary**:

- Northern Health is looking for an experienced, highly efficient, and self-directed permanent full time Administrative Assistant to support the Specialized Services department.
- The Administrative Assistant, Specialized Services is responsible for coordinating, organizing and providing confidential secretarial and administrative support to members of the Specialized Services team and their portfolio. The Administrative Assistant provides support in the planning, delivery and evaluation of programs and services aligned with, and in support of, achieving Northern Health’s vision, mission, values and strategic plan.
- Starting salary will be approximately from $48,476 to $60,594 and will be based on education, training, experience, and salaries of similar positions.
- **Terrace **The thriving community of Terrace is northern living at its best. Snow-capped mountains, pristine glacier-fed rivers, lakes, and streams all add to the beauty of this community. The main industries in Terrace are communications, transportation, and natural resources. The population is approximately 12,700. There are nine elementary schools, four secondary schools, and Northwest Community College and a UNBC campus. Check out Terrace where there is always something new to experience.
- **What Northern Health has to offer you**
- Comprehensive benefit packages including, extended health/dental and a municipal pension plan for part-time and full-time employees. Casuals have the option of paying for benefits.
- Four weeks vacation with one year of continuous service
- Financial Support for Moving Expenses is available for eligible positions
- Employee referral program
- Employer-paid training and leadership development opportunities
- Spectacular outdoor activities and the shortest commutes in BC
- “Loan Forgiveness Programs” are offered through the Federal and BC Government for eligible professions.

**IMPORTANT NOTE**:
- Proof of COVID-19 vaccination
- Registration number (if you are part of a regulated profession)
- Any supporting documents regarding education/qualifications for this position. Examples may include:

- Program certificates or diplomas
- High school/college/university transcripts etc.
- It is also recommended to provide a cover letter and resume

**Qualifications**:

- Grade 12 supplemented by successful completion of a diploma or certificate in Business or Office Administration plus three (3) to five (5) years progressive administrative experience, or an equivalent combination of education training and experience.
- Experience with electronic staff scheduling and human resource information systems in a large multi
- union environment an asset.
- Valid B.C. Driver’s license (as required).

**Skills and Abilities**:

- Ability to use effective interpersonal skills to establish and maintain respectful relationships with staff, physicians, all levels of the organization, and the public.
- Ability to communicate in an effective and professional manner, both verbally and in writing.
- Ability to adapt and be flexible to changing priorities and demands in a fast paced environment.
- Ability to initiate, organize and complete work projects without supervision, given established priorities and deadlines.
- Ability to record and transcribe minutes of meetings, and to organize administrative follow through on actions arising.
- Ability to work effectively, both independently and as part of a team.
- Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential or sensitive nature.
- A broad knowledge of office administration practices and basic accounting procedures.
- Basic research skills to investigate issues and compile information.
- Ability to take initiative to develop and lead improvement to systems, procedures and processes.
- Physical ability to carry out the duties of the position.
- Ability and willingness to travel to various locations within NH, as required.

**Who we are**
Northern Health covers an area of nearly 600,000 square kilometers and offers health services in over two dozen communities and 55 First Nation’s communities. We deliver hospital and community-based health care for a population of 300,000.
Employing more than 7,000 staff throughout the region, Northern Health provides exceptional health services for Northerners, through the efforts of dedicated staff and physicians, in partnership with communities and organizations in Northern BC.
There is a wide variety of career opportunities available in our two dozen hospitals, 25 long-term care facilities, public health units and many other offices providing specialized services.
**Comments**:
This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

**Competition #**:
05635063

**Employee Type**:
PERMANENT FULL TIME

**Bargaining Unit**:
NON-CONTRACT

**Facility**:
NORTH WEST ADMINISTRATIO

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