Administrative and HR Coordinator

2 weeks ago

Richmond, Canada Cooledge Lighting Inc. Full time

**Position Overview**:
Reporting to the VP of HR, you play a pivotal role in supporting the whole team and ensuring the smooth running of the Richmond office. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. You will be committed to exceptional customer service, with great work ethics and be able to build strong working relationships with the Cooledge team.

**Position Responsibilities**:
Human Resources:

- Supports the company’s culture and promotes employee sense of belonging through equity, diversity, inclusion and belonging.
- Support onboarding for new employees, including new hire packages and completing all associated new hire administration.
- Coordinate employee benefits enrollment and assist with benefits administration
- Assist with employee relations by addressing inquiries and providing support
- Support the coordination of HR programs, engagement activities, initiatives and events; such as lunch & learns, health & wellness, the fun committee and recognition-related events.
- Participate as a member of the Health & Safety Committee including providing orientations, minute taking, organizing all training needs and the maintenance of all health and safety documentation.
- Prepare HR-related reports and documents as needed
- Other duties as assigned.

Executive support to the CEO:

- Provide calendar management for the CEO. When required, prioritize inquiries and requests; make judgements and recommendations to ensure smooth day-to-day engagements.
- As needed, arrange and handle logistics for Board meetings and events.
- Support a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the company, including: making travel arrangements; completing expense reimbursement ; collecting and preparing information for meetings with staff and external parties; and maintaining contact lists.
- Anticipate CEO’s needs in advance of meetings, conferences, etc.
- As needed, administrative support the Executive Teams

Office Management:

- Act as the main contact with our property management company to resolve building issues and coordination for business park activities.
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
- Provide event management support as requested.
- When required, support travel booking and accommodation for guests.
- Provide hospitality to all guests and foster a welcoming environment.
- Process and distribute daily mail.
- Other projects/duties as assigned for the overall benefit of the organization.

**Position Requirements**:

- A minimum of 3+ years in an HR or administrative role, preferably with direct support to C-level executives.
- Post-Secondary diploma/degree, preferably in Human Resources / related field or a minimum of 3 years’ experience in an HR admin setting.
- HR Competencies: Communications skills, Critical Thinking, Analysis and Evaluation Skills, Ethical Behaviour and professionalism, Organization and Cultural Effectiveness, Strategic Alignment, Emotional Intelligence, Decision Making Skills, and Systems Thinking.
- Strong proficiency with Microsoft Office. Working knowledge of Apple software would be an asset.
- Technical proficiency and problem-solving skills.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, executives, staff, and external partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Strong ability to execute work with a diversity, equity, and inclusion lens.

**Job Types**: Full-time, Permanent

Pay: From $58,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Stock options
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 3 years (preferred)
- Administrative experience: 3 years (required)

Work Location: Hybrid remote in Richmond, BC V6V 2L1

Application deadline: 2024-05-13

  • HR Coordinator/payroll Administrator

    2 weeks ago

    Richmond, Canada Norsat International Inc. Full time

    **Why Join Norsat International Inc.?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Norsat International Inc. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: Norsat is looking an...

  • HR Coordinator/payroll Administrator

    2 weeks ago

    Richmond, Canada Norsat International Inc. Full time

    **Why Join Norsat International Inc.?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Norsat International Inc. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: Norsat is looking an...

  • HR Coordinator/payroll Administrator

    4 weeks ago

    Richmond, Canada Norsat International Inc. Full time

    **Why Join Norsat International Inc.?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Norsat International Inc. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: Norsat is looking an...

  • HR Coordinator/payroll Administrator

    3 weeks ago

    Richmond, Canada Norsat International Inc. Full time

    **Why Join Norsat International Inc.?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Norsat International Inc. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: Norsat is looking an...

  • HR Coordinator/payroll Administrator

    4 weeks ago

    Richmond, Canada Norsat International Inc. Full time

    **Why Join Norsat International Inc.?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Norsat International Inc. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: Norsat is looking an...

  • HR Coordinator/payroll Administrator

    4 weeks ago

    Richmond, Canada Norsat International Inc. Full time

    **Why Join Norsat International Inc.?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Norsat International Inc. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: Norsat is looking an...

  • HR Coordinator

    2 weeks ago

    Richmond Hill, Ontario, Canada Altis Recruitment] Full time

    Job Description:Job Description Altis Recruitment is grateful to partner with an organization within the Broader Public Sector to support the recruitment of an HR Coordinator to join their team on a contract basis until the end of March 2025. This position will be hybrid in Toronto (North York area).The HR Coordinator will play a crucial role in supporting...

  • HR Coordinator

    2 weeks ago

    Richmond Hill, Canada Staples Canada Full time

    : 1274457 **Who we are** As the Working and Learning Company, we at Staples Canada, are dynamic, inspiring partners to our customers and the communities in which we live. At Staples, we inspire people to work smarter, learn more and grow every day. We look for people who are curious, approachable, and passionate, and who enjoy finding solutions. If that’s...

  • HR Coordinator

    2 weeks ago

    Richmond Hill, Ontario, Canada StoreForce Solutions Full time

    ABOUT STOREFORCEStoreForce is deeply passionate about Specialty Retail - it's in our roots and part of every single line of code we write. We're known to say we're Retailers first, and a technology vendor second. Every day we strive to help Specialty Retailers set a new standard for operational excellence.The StoreForce Team is dynamic, made of up diehard...

  • Recruitment and HR Coordinator

    3 weeks ago

    Richmond, Canada Group 161 Full time

    Group 161 represents a diverse group of companies including Atelier Pacific Architecture, Barnett Dembek Architecture and DF Architecture. The position will be based out of DF Architecture Inc. office in Airport Executive Park, Richmond BC. Because of our businesses growing needs we are looking to add to our administration team someone specifically...

  • HR Administrator

    2 weeks ago

    Richmond, British Columbia, Canada OpenRoad Auto Group Full time

    UNLIMITED POSSIBILITIES AHEAD.Position: HR AdministratorStatus: Regular Full-TimeDealership: OpenRoad Head OfficeDepartment:Human ResourcesWe believe in doing good for our customers and for ourselves. Whether it's launching the most anticipated model of the year or purchasing a vehicle for your next adventure, great people and relationships are at every turn...

  • HR Administrator

    2 weeks ago

    Richmond Hill, Canada Yellow Brick House Full time

    **EXTERNAL JOB OPPORTUNITY** **_HR ADMINISTRATOR - ONSITE POSITION _**: - _ **About Yellow Brick House** Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, transitional housing...

  • HR Administrator

    4 weeks ago

    Richmond, Canada Aqua Royale Health Club Full time

    The role is responsible for the employee data records are accurate, complete and kept up to date within our HR databases and systems. **JOB** **RESPONSIBILITIES** - Serve as the first point of contact for all internal and external HR related inquiries or requests - Maintain HR documentation including employee records (soft and hard copies) and ensure all HR...

  • HR Administrator

    2 weeks ago

    Richmond Hill, Ontario, Canada Yellow Brick House Full time

    EXTERNAL JOB OPPORTUNITY_HR ADMINISTRATOR - ONSITE POSITION _:_About Yellow Brick HouseYellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, transitional housing support, and public...

  • HR and Office Administration Manager

    3 weeks ago

    Richmond, Canada AmCan Group Full time

    **Opportunity Summary** We are seeking a detail-oriented HR and Office Administration Manager to join our team. **What’s in it for you?**: - Permanent, full-time day shift starting from 9AM - Highly competitive salary - Bonus incentives and extra equity incentives - Annual paid time off - Growth and career development opportunities - Welcoming culture,...

  • HR and Office Administration Manager

    4 weeks ago

    Richmond, Canada AmCan Group Full time

    **Opportunity Summary** We are seeking a detail-oriented HR and Office Administration Manager to join our team. **What’s in it for you?**: - Permanent, full-time day shift starting from 9AM - Highly competitive salary - Bonus incentives and extra equity incentives - Annual paid time off - Growth and career development opportunities - Welcoming culture,...

  • HR Administrator

    7 days ago

    Richmond, British Columbia, Canada London Drugs Full time

    Not just a job...a communitya partnershipa team You'll experience them all at London Drugs. As one of Canada's fastest growing and most successful retail chains, we know what it takes to build a satisfying career. We are seeking innovative, customer-focused people to join our team We currently have opportunities for:Title: HR AdministratorTerms of...

  • HR Administrator

    4 weeks ago

    Richmond, Canada OpenRoad Auto Group Full time

    **UNLIMITED POSSIBILITIES AHEAD.** Position**: HR Administrator** Status**: Regular Full-Time** Dealership**: OpenRoad Head Office** Department**:Human Resources** We believe in doing good for our customers and for ourselves. Whether it’s launching the most anticipated model of the year or purchasing a vehicle for your next adventure, great people and...

  • HR & Payroll Coordinator

    4 weeks ago

    Richmond, Canada Fitness World Full time

    Fitness World Canada opened our doors in August 2020, establishing ourselves as a health, fitness and wellness community for everyone! Our high value low cost health communities are making a difference for all fitness enthusiasts, no matter their goal. Fitness World has been a community trademark since 1959. While it’s changed hands over the years, we...

  • Office and HR Administrator

    3 weeks ago

    Richmond Hill, Canada Embross North America Full time

    **Overview** Embross North America is currently searching for a permanent full-time Office Administrator who is ambitious, focused, and interested in being an active leader in driving office culture. This role will be a key support function to General Manager, People Management, and other department managers to ensure that the required HR and administrative...