HR Administrator

6 months ago

Richmond Hill, Canada Yellow Brick House Full time

**EXTERNAL JOB OPPORTUNITY**

**_HR ADMINISTRATOR - ONSITE POSITION _**:

- _

**About Yellow Brick House**

Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, transitional housing support, and public education programs.

**PROFILE**:
Reporting to the HR Manager, this position is responsible for the day-to-day functions of office and reception management as well as supporting administrative functions in Human Resources.

**RESPONSIBILITIES**:
**The major responsibilities of this position include, but are not limited to**:
**Office Administration**
- Full reception coverage (Monday-Friday, onsite) answering phone calls, doors, inquiries, following up on voice mail messages, ensuring calendars are up to date for warehouse pick-ups, outreach pickups etc.
- Sending and Receiving courier parcels, sorting mail, filing, ordering supplies, printing, shredding, preparing mailings, ordering food for meetings/events, and record maintenance for the Office as required.
- Responsible for keeping kitchen, meeting rooms, mailroom, tidy and fully stocked with supplies.
- Update and manage staff list (telephone directory, Onsite Headcount, etc.)
- Ensure that Health and Safety Covid protocol is followed.
- Work with Property Maintenance Coordinator to receive contractors onsite for minor property maintenance in Richmond Hill.
- In absence of volunteers, ensuring donations are received, completing paperwork, and database entry as required.
- Managing the inventory of laptops ensuring the Business Manager is informed when IT supplies require replenishment.
- Work with Direct Services team to ensure walk in clients have the resources for the services they need.
- Coordinate donation drop offs with the Warehouse volunteers.
- Mentor reception volunteers when required.

**Recruitment and Selection**
- Assists in all staffing activities including the preparation of job postings, placing recruitment ads, reviewing applicants, conducting internal and external searches, preparing interview questions, participating in phone screens and interviews as required, making hiring recommendations to
- Ensuring standardization and development of all related interview guides, postings, and job descriptions in conjunction with the Agency recruitment policy.
- Prepares school and volunteer presentations as required to ensure Yellow Brick House

Branding.

**Orientation, Training and Performance Management**
- Ensures effective implementation and scheduling of all Yellow Brick House Orientation programs

(HR/Health and Safety/Benefits) orientations to foster positive attitude toward organizational objectives.
- Works with Conpute to set up new hires on laptops, receive laptops returned by departing employees, keeping track of worksheet up to date and ensuring security updates are routinely completed.
- Distributes and collects office keys, set up and deactivate alarm codes as required.
- Participates in “stay” interviews and new hire survey to ensure the continuous development of improvement opportunities and retention as required.
- Assist in developing Job Specific Training checklist for all positions, ensuring the capture of all legislative requirements, task specific requirements, and development opportunities are captured in a gap analysis or training matrix.
- Ensures all required training is scheduled and recorded, evaluated - maintaining employee records and HR Systems
- Generate certificates as required for all training provided to ensure proper documentation.
- Ensures all documentation related to onboarding and training is properly documented and stored in employees’ files and HR systems.
- Assists in performance management activities as assigned including Annual, and Probationary

Performance Reviews and related development planning ensuring reviews and job descriptions are completed on schedule and placed in Employee files.
- Participates in Investigations as required.
- Ensures excellent customer services both internally and externally at all times.
- Assists with HR Programs and Projects as assigned within the Strategic Plan.

**HR Administration and Documentation**
- Standardize all templates as related to all HR documents to ensure consistency and linkages with the HR programs.
- Assists in compiling statistical reports concerning personnel related data such as headcount, turnover, vacancy rates, health and safety incidents, development plan completion etc., as required.
- Support staff surveys as required.
- Update policies and protocols as required.
- Remain current on legislation and changes to human resources practices to ensure excellence in service delivery.
- Ensure communication flow with Staff, Management Team, and CEO as required.
- Updates all personnel information in the various HR systems and trackers to ensure employee documentation i

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