Accounting Clerk
2 weeks ago
**ACCOUNTS PAYABLE**
- Verify and enter employee travel expense report in Costpoint A/P
- Ensure receipts are attached and reconciled to expense reports
- Enter A/P vouchers into accounting system as per accounting policies and procedures.
- Identify vendors to be paid.
- Prepare cheque run and secure approval from Controller.
- Send payment advice after payments released.
- Clearing Accounts Payable cheques after payments released.
- Prepare vouchers for courier, corporate cards, intercompany invoices, and others.
**ACCOUNTS RECEIVABLE**
- **Cash Applications (IHSI)**:
- Login to bank website and e-file incoming wires & bank statements.
- Inquire with bank if no information for incoming wires or direct deposits.
- Enter, review and post deposits into accounting system. This includes cheques, cash, direct deposits, wire and credit card payments and dealing with currency exchanges (including payments in wrong currency)
- Inform Credit and Collections Analyst of errant payments
- Creating and maintaining the cash receipt files
**Miscellaneous AR Duties**
- Accounts Receivable adjustments for bad debts and small uncollectible amounts
**REPORT PREPARATION**
- **Monthly Reports and Procedures**:
- Prepare Accounts Receivable Aging Reports and graph
- Update retainer/prepayment logs for retainer reclass
- Assist in Reconciling Billed A/R accounts and “A/R - Other” accounts
- Update Fixed Assets and Prepaid Expenses lead sheets with monthly additions.
**MISCELLANEOUS DUTIES**
- Assist with monthly and year-end file archiving/storage
- Assist the rest of the Accounting Department, as required
- Reset employee timesheet passwords upon request.
- Report weekly bank balances
- **Back up for Credit Checks**:
- Submit request with our recent payment history.
- Review each client’s payment history for trends
- **Checking and posting A/P vouchers**
Mandatory Skills/ "Knows How" to
- Accounting diploma
- Word, excellent in Excel,
- Communication Skills
- General Knowledge of Computers
- Good business writing skills
- Problem solving and analytical skills
- Great attention to detail
- Good quality control procedures
- Experience with exchange rates
- Organizational & time management skills
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