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Operations Administrator

4 months ago

Stouffville, Canada Powell Foundations Full time

Powell Foundations is a foundation company specializing in designing, supplying, and installing shoring and foundation systems. Our mission is to provide cost-effective foundation solutions and exceptional service to developers and general contractors in the Ontario market. We focus on heavy civil and infrastructure, primarily associated with road building. We are a dynamic, growing, and fast-paced company that thrives on excellence and customer service.

We are looking for an Operations Administrator to the team to assist with day-to-day admin duties.

**Main Responsibilities**
- Manages equipment and vacation schedules of field staff.
- Assist and produce operational field procedures.
- Liaison between PM, PC and Preconstruction departments.
- Produce and structure handover documents and files.
- Ensures safety and quality elements are followed through on the jobs.
- Support job difficulties and assist with new policies and procedures.
- Support new company directions.
- Will play a major role in running operations meetings, scheduling meetings and running supervisor/Foreman meetings.
- Create agendas for the Operations team and hold them accountable (safety/quality/claims/procedures/etc).
- Partaking in new training programs, developing training programs and lessons learned and certifications.
- Run and develop mandates for notifications/communication to the field about all new company changes/policies.
- Assist in operations supporting programs - drill courses, training, associations etc.
- Manage and produce the operational library of Procedures/Policies.
- Assist with weekly payroll and mileage calcuations.
- Assist with operational directives.

**Qualifications**
- 1-3 years of experience in an administrative role.
- Experience in the construction industry is considered an asset.
- Intermediate/advanced competency with various Microsoft Office Suite Projects, including Excel, Microsoft Project, SharePoint and Word.
- Excellent attention to detail
- Exceptional oral and written communication skills
- Excellent time management and organizational skills
- Thrives in a high-paced environment with multiple competing priorities.

Powell Foundations is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. We foster an inclusive organizational culture as an Equal Opportunity Employer.

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Application question(s):

- This is an in-person role
- do you have any issues with coming into the office Monday to Friday?

**Experience**:

- administrative: 1 year (preferred)

Work Location: In person