Administrator
4 days ago
We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; and collect, organize, and retrieve information and documents.
To be a successful administrator, you should be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive, and detail-oriented.
**Administrator Responsibilities**:
- Supporting company leadership and supervising administrative department activities for staff members.
- Preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services.
- Answers the telephone and provides exceptional customer service to internal and external customers.
- Assists managers and supervisors in developing policies and procedures
- Maintains accounts payable and accounts receivable records.
- Solves problems associated with vendors regarding shipments, billing, and statements.
- Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
**Administrator Requirements**:
- High school diploma or equivalent.
- Degree in business administration or a relevant field is preferred.
- At least 1 year's experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Understanding of accounting principles and bookkeeping software (Quickbooks) an asset.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.
**Salary**: $18.00-$25.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Stouffville, ON L4A 7X4: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Shift availability:
- Day Shift (preferred)
Work Location: One location
-
Administrator
4 weeks ago
Stouffville, Canada The Rehab Grid Physiotherapy and Sports Performance Full time_Are you a friendly and organized individual who thrives on taking initiative? Do you have excellent communication skills and a passion for providing exceptional customer service? Are you looking to join a workplace and a team with a culture that fosters balance, fun, and continued learning? If so, we have an exciting opportunity for you to join our...
-
Administrative Assistant
3 days ago
Stouffville, Canada K-Line Group of Companies Full time**INDUSTRY LEADER AND BEST MANAGED COMPANY** Proudly awarded Platinum Standard as **one of Canada’s Best Managed Companies**, K-Line continues its quest to be the premier Canadian owned utilities solutions company. At K-Line, our core values of Safety, Quality, Integrity, Operational Excellence and Customer Satisfaction are the foundation of everything we...
-
Project Administrator
1 week ago
Stouffville, Canada Hawkins Contracting Services Full timeSince 2010, our organization has provided exceptional quality, service, and safety to all, in many fields including utilities, infrastructure, environmental and landscape construction. Our office is located in Stouffville, Ontario and we service public and private clients throughout Southern Ontario with our own forces, and a variety of subcontractors. Our...
-
Operations Administrator
21 hours ago
Stouffville, Canada DYWIDAG-Systems International GmbH Full time**SUMMARY DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The...
-
Administrative Assistant
1 week ago
Stouffville, Canada G2S Consulting Full timeAt G2S, we value the contribution of our diverse staff. We believe that a balance between career and lifestyle leads to a healthy and productive work environment. Always putting our client and project commitments first, G2S offers an ideal environment to begin or continue your career in the consulting field. G2S Consulting is seeking an Administrative...
-
Administrative Assistant
5 days ago
Stouffville, Canada StoneRox Full timeStoneRox is a distribution company that sells a variety of masonry products, including brick and stone. We provide high quality products to our dealer network who resells them to home owners, contractors and builders. We are dedicated to high quality customer service, and a wealth of knowledge from our team. **About the Role** We have an opening for a...
-
Project Administrator
4 days ago
Stouffville, Canada BD Power Services Full time**BD POWER SERVICES INC.** **ABOUT THIS CAREER OPPORTUNITY** BD Power Services team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. Reporting to the General Manager, the Project Administrator will be responsible for overseeing the daily tasks associated...
-
Office Administrator
1 week ago
Stouffville, Canada Billyard Insurance Group Full timeBillyard Insurance Group is attracting top insurance professionals and providing them with innovative technology, tools, and the support required to compete in the fast-changing insurance landscape. We are a rapidly growing insurance brokerage with over 60 locations across Ontario, Alberta, New Brunswick & Nova Scotia. We’re also proud to have been...
-
Payroll Administrator
4 days ago
Stouffville, Canada RSG International Full time**RSG International**is a global leader in the road safety sector, whose business units cover all facets of road safety infrastructure, including construction and installation, new product development, product distribution, and auxiliary services. **Job Summary** Reporting to the Payroll Manager, the **Payroll Administrator**will ensure the timely and...
-
Administrative Co-ordinator
3 weeks ago
Stouffville, Canada Sleepy Hollow Country Club Inc Full time**Specific Skills**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Assemble data and prepare periodic and special reports, manuals and...
-
Administrator (Stouffville)
1 week ago
Stouffville, Canada Mon Sheong Foundation Full time**Position Summary**: The Administrator is responsible for the overall operation and coordination of safe, resident focused, effective systems and activities necessary to operate the Long Term Care Home, while ensuring compliance with all applicable legislations, standards and requirements. The Administrator is in charge of the Long Term Care Home...
-
Administrative Assistant
20 hours ago
Stouffville, Canada Stella-Jones Inc Full timeAre you looking for a job in a well-established, North-American manufacturing company? - Are you known your interpersonal and customer service skills? - Are you organized and have experience as an administrative assistant? - Does the wood industry sound appealing to you and you wish to evolve in a fast-growing company? Look no further; our...
-
Operations Administrator
5 days ago
Stouffville, Canada Powell Foundations Full time**Powell Foundations Inc. (PFI),** located in Stouffville Ontario, strives to provide clients with all their foundation needs. We specialize in the construction of temporary excavation protection, pile driving, deep caisson shafts, sheet pile cofferdams, noise barriers and overhead sign footings. We are growing and looking to add an **Operations...
-
Operations Administrator
5 days ago
Stouffville, Canada Powell Foundations Full time**Powell Foundations Inc. (PFI),** located in Stouffville Ontario, strives to provide clients with all their foundation needs. We specialize in the construction of temporary excavation protection, pile driving, deep caisson shafts, sheet pile cofferdams, noise barriers and overhead sign footings. We are growing and looking to add an **Operations...
-
Operations Administrative Assistant
3 days ago
Stouffville, Canada Unionville College Full timeThis position reports directly to the Director of Development & Law Officer, the Administrative Assistant will be responsible for a wide range of administrative office duties. Duties include general office activities, greeting and screening visitors, answering and directing inbound telephone calls, filing documents, placing and retrieving orders for...
-
Administrator, Billing
2 weeks ago
Stouffville, Canada Aecon Group Full time**Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...
-
Seasonal Program Administrative Clerk
2 days ago
Stouffville, Canada Karis Disability Services Full timeCalling all change-makers, advocates, innovators, and allies! At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others. **CANADA SUMMER JOBS TEMPORARY SUMMER POSITION (Approx. 9 weeks)** **ONE (1) PART-TIME SEASONAL PROGRAM ADMINISTRATIVE CLERK** (30 Hours/Week) **CENTRAL DISTRICT - STOUFFVILLE, ON** The...
-
Receptionist/administrator
1 week ago
Stouffville, Canada Proactive Health & Performance Clinic Full time**Duties**: - Responsible for patient experience, providing excellent customer service. - Organizing work space. - Dealing with insurance companies, WSIB, and MVA. - Upholding all Covid-19 regulations and safety procedures. **We are looking for**: - Basic computer skills - Customer service skills - Organization skills - Flexible hours - Communication...
-
Seasonal Program Administrative Clerk
2 days ago
Stouffville, Canada Karis Disability Services Full timeCalling all change-makers, advocates, innovators, and allies! At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others. **CANADA SUMMER JOBS TEMPORARY SUMMER POSITION (Approx. 9 weeks)** **ONE (1) PART-TIME SEASONAL PROGRAM ADMINISTRATIVE CLERK** (30 Hours/Week) **CENTRAL DISTRICT - STOUFFVILLE, ON** The...
-
Medical Office Administrator
6 days ago
Stouffville, Canada Beacon Hill Physiotherapy and Rehabilitation Full timeStouffville Joint Venture Physiotherapy is looking for an energetic and experienced clinic administrator to provide a professional and positive impact when working with patients in a busy multi-disciplinary clinic. Position Summary: What you would do: - Greet patients, answer phones, schedule appointments and organize patient charts. - Answer patients’...