Operations Administrator

5 months ago


Stouffville, Canada DYWIDAG-Systems International GmbH Full time

**SUMMARY
DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The Operations Administrator plays a key role on the Canada East Operations Team. This position is responsible for providing administrative and organizational support to ensure the smooth and efficient daily operations of the office and facility.

**ESSENTIAL FUNCTIONS
- Process invoices & allocate the costs to proper GL accounts for appropriate approvals.
- Ensure that payables are dealt with in a timely manner and accurate.
- Assist with Accounts Receivables.
- Receive, sort, and route incoming mail to the correct department.
- Prepare any outgoing mail/packages and ensure pickup is complete/scheduled.
- Maintain supplies for the office and ensure proper approval is given prior to ordering.
- Collect salaried timesheets to deliver to Human Resources.
- Assist with purchasing for warehouse and fabrication.
- Greet on-site visitors and direct them to the correct company personnel.
- Answer incoming calls and route to the correct department.
- Administer promotional literature for the office, as needed.
- Prepare and distribute company correspondences, as needed. Perform other related administrative duties as assigned.

**REQUIRED EDUCATION AND EXPERIENCE
- High School Diploma or equivalent is required.
- Associate degree or equivalent is preferred. 2 to 4 years of administrative experience required.

**COMPETENCIES
- Strong Microsoft Office knowledge.
- Excellent communication skills.
- Analytical skillset to assist in following instructions.
- Problem solving skills are a must.
- Can work independently or with a team.
- Strong time management skills. Fluent in English.

**TRAVEL REQUIREMENTS
None

**PHYSICAL DEMANDS
- Prolonged periods of sitting, standing, laptop use, etc.
- Must be able to lift up to 15 lbs.



  • Stouffville, Canada Powell Foundations Full time

    Powell Foundations is a foundation company specializing in designing, supplying, and installing shoring and foundation systems. Our mission is to provide cost-effective foundation solutions and exceptional service to developers and general contractors in the Ontario market. We focus on heavy civil and infrastructure, primarily associated with road building....


  • Stouffville, Canada DYWIDAG-Systems International GmbH Full time

    **SUMMARY DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The...


  • Stouffville, Canada DYWIDAG Full time

    **SUMMARY** DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The...

  • Administrator

    5 months ago


    Stouffville, Canada Vortec Fire Protection Inc Full time

    We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; and collect, organize, and retrieve information and documents. To be a successful administrator, you should be committed to facilitating smooth,...

  • Administrator

    5 months ago


    Stouffville, Canada Vortec Fire Protection Inc Full time

    We are looking for a sharp part time administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; and collect, organize, and retrieve information and documents. To be a successful administrator, you should be committed to facilitating...


  • Stouffville, Canada Mon Sheong Foundation Full time

    **Position summary**: The Assistant Administrator is responsible for the daily operation of the assigned long-term care homes of Mon Sheong Foundation, including human resources, day-to-day operations and financial resources. In addition to administrative responsibilities, he/she also supports the values of the Mon Sheong Foundation and liaises with...


  • Stouffville, Canada K-Line Group of Companies Full time

    **INDUSTRY LEADER AND BEST MANAGED COMPANY** Proudly awarded Platinum Standard as **one of Canada’s Best Managed Companies**, K-Line continues its quest to be the premier Canadian owned utilities solutions company. At K-Line, our core values of Safety, Quality, Integrity, Operational Excellence and Customer Satisfaction are the foundation of everything we...

  • Administrator

    5 months ago


    Stouffville, Canada The Rehab Grid Physiotherapy and Sports Performance Full time

    _Are you a friendly and organized individual who thrives on taking initiative? Do you have excellent communication skills and a passion for providing exceptional customer service? Are you looking to join a workplace and a team with a culture that fosters balance, fun, and continued learning? If so, we have an exciting opportunity for you to join our...

  • Operations Coordinator

    2 months ago


    Stouffville, Canada Ontario SPCA and Humane Society Full time

    **Who We Are** The Ontario SPCA and Humane Society is a registered charity and has been operating for 150 years. The Society provides care, comfort and compassion to animals in need in communities across Ontario; we value all animals and advocate to treat them with respect and kindness. We strive to keep pets and families together and do so through a...


  • Stouffville, Canada Mon Sheong Foundation Full time

    **Position Summary**: The Administrator is responsible for the overall operation and coordination of safe, resident focused, effective systems and activities necessary to operate the Long Term Care Home, while ensuring compliance with all applicable legislations, standards and requirements. The Administrator is in charge of the Long Term Care Home...

  • Office Administrator

    6 months ago


    Stouffville, Canada Hogan Landscaping Full time

    '''Duties''' - Perform a variety of administrative tasks to support the smooth operation of the office - Assist with human resources functions, such as onboarding new employees and maintaining employee records - Maintain and update office files and documents - Entries into QuickBooks Weekly payroll Manage social media accounts Manage office supplies and...

  • Project Administrator

    5 months ago


    Stouffville, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...


  • Stouffville, Canada StoneRox Full time

    StoneRox is a distribution company that sells a variety of masonry products, including brick and stone. We provide high quality products to our dealer network who resells them to home owners, contractors and builders. We are dedicated to high quality customer service, and a wealth of knowledge from our team. **About the Role** We have an opening for a...

  • Dental Receptionist

    5 months ago


    Stouffville, Canada Little Dreamers Dentistry Full time

    Job Summary: We are seeking a skilled Dental Receptionist to join our team. The Dental Receptionist will be responsible for providing exceptional customer service and administrative support in a **Specializing in General Anaesthetic Dental office setting**. As the first point of contact for our dental office, you will play a crucial role in providing...

  • Dental Receptionist

    5 months ago


    Stouffville, Canada Little Dreamers Dentistry Full time

    Job Summary: We are seeking a skilled Dental Receptionist to join our team. The Dental Receptionist will be responsible for providing exceptional customer service and administrative support in a **Specializing in General Anaesthetic Dental office setting**. As the first point of contact for our dental office, you will play a crucial role in providing...


  • Stouffville, Canada 1to1 Rehab Full time

    **About us** 1to1 Rehab is an accredited niche therapy service provider known for our strength in Speech-Language Pathology, Physiotherapy, Occupational Therapy, and Nutritional services. 1to1’s team of Speech-Language Pathologists, Occupational Therapists, Physiotherapists, Registered Dietitians, and Therapy Assistants provide services in homes,...


  • Stouffville, Canada 1to1 Rehab Full time

    About us 1to1 Rehab is an accredited niche therapy service provider known for our strength in Speech-Language Pathology, Physiotherapy, Occupational Therapy, and Nutritional services. 1to1’s team of Speech-Language Pathologists, Occupational Therapists, Physiotherapists, Registered Dietitians, and Therapy Assistants provide services in homes, long-term...

  • Operations Coordinator

    5 months ago


    Stouffville, Canada PGC Services Full time

    Purpose: Join our team as an Operations Coordinator, where you'll manage interactions between customers and field staff in a professional and friendly manner. Your role will be crucial in ensuring exceptional service quality. This is a 24-hour on-call position, requiring you to handle calls as they come in. You will report to the General Manager and support...


  • Stouffville, Canada Powell Fence Full time

    **Powell Fence** strives to provide clients with any of their supply and installation needs. We specialize in the construction of chain-link fence, wood fence, farm/highway fence, high security fence, all types of gates, noise barrier and/or retaining walls, garbage enclosures, bollards and much more! We are looking to add an Operations Superintended to our...


  • Stouffville, Canada Powell Foundations Full time

    **Powell Fence** strives to provide clients with any of their supply and installation needs. We specialize in the construction of chain-link fence, wood fence, farm/highway fence, high security fence, all types of gates, noise barrier and/or retaining walls, garbage enclosures, bollards and much more! We are looking to add an Operations Superintended to our...