Executive Administrative Assistant

3 weeks ago

Vancouver, Canada Inspired Cannabis Co Full time

Inspired Cannabis sets the standard for cannabis retail. As advocates of responsible consumption, we are here to educate and build our cannabis community. Our goal is to provide customers with only the finest products, with our knowledgeable and personable team to assist with each individual need.

**What to expect**:
We offer an exciting and unique retail work environment. In joining our team, training is ongoing in this role for you and the entire team to provide a great work environment and the best possible customer experience.

If you enjoy a fast-paced work environment are energetic and positive with a can-do attitude towards customer satisfaction and working in a team environment, then **Inspired Cannabis **is the perfect place for you.

**Why join us**:

- Great leadership and a positive inclusive team environment
- Cross-training, continual learning, and opportunity for growth
- Employee incentives programs and social events

**Position Overview**

The Executive Administrator will be responsible for managing office operations, coordinating executive calendars, organizing meetings, and providing ad-hoc administrative support across various departments. This individual will play a critical role in ensuring our workspace is well-maintained and equipped, supporting a productive and professional environment for all team members.

**Roles and Responsibilities**

Office Management:

- Oversee the organization and maintenance of the office, ensuring a clean and welcoming environment.
- Coordinate office cleaning services and manage relationships with external vendors (cleaners, maintenance, etc.).
- Handle general office upkeep tasks, such as organizing recycling and waste disposal.
- Ensure the office is well-stocked with snacks, beverages, and office supplies.

Executive Support:

- Manage executive calendars, scheduling meetings, appointments, and travel as needed.
- Organize internal and external meetings, including booking meeting rooms, preparing agendas, and arranging for necessary materials.
- Assist with the preparation of presentations and documents for executive meetings.
- Serve as a gatekeeper, managing correspondence and communications on behalf of the executive team.

Administrative Tasks:

- If the executive team requests, provide general administrative support to the wider team, including document management, data entry, and file organization.
- Assist in coordinating company-wide events, team meetings, and other functions as needed.
- Support onboarding activities for new employees, ensuring a smooth integration into the office environment.
- Handle ad-hoc tasks and projects as requested by the leadership team.

**Qualifications**
- Proven experience as an administrative assistant, office manager, or executive assistant, preferably in a retail or fast-paced environment.
- Exceptional organizational skills and attention to detail.
- Ability to multitask and manage several priorities at once.
- Strong communication skills, both written and verbal.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Ability to maintain discretion and confidentiality.
- Proactive problem solver with a positive, can-do attitude.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Paid time off
- Store discount
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- office administration: 2 years (preferred)

Work Location: In person

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