Executive /administrative Assistant

3 months ago

Vancouver, Canada ZL Chemicals LTD Full time

**Duties**:

- Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing necessary materials.
- Act as a liaison between the President and internal/external stakeholders, maintaining effective communication and handling inquiries promptly and professionally.
- Conduct research, compile reports, and prepare presentations as requested by the President.
- Collaborate with other C-level executives to ensure efficient coordination and support across the executive team.
- Assist with scheduling meetings, preparing agendas, and taking accurate minutes during executive-level meetings.
- Coordinate with department heads and executive team members to facilitate effective communication and timely decision-making.
- Provide administrative support, including preparing documents, coordinating projects, and managing special initiatives.

**Requirements**:

- A minimum of 5 years’ experience supporting senior executives
- Post-secondary diploma/degree holder in Business Administration or equivalent discipline
- Finance background is a definite advantage
- A natural problem-solver with a common-sense approach and good judgement
- A high level of professionalism and the ability to represent the company as an ambassador
- The ability to work under pressure and prioritize workloads
- Advanced computer skills with proficiency in Word, Excel, PowerPoint, and Outlook
- Exceptional interpersonal skills and communication skills
- Exceptional attention to detail, organization, and records retention skills
- Flexible, adaptable, trustworthy, and dependable

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