Executive Administrator

3 weeks ago

Vancouver, Canada Saxxunderwear Full time

SAXX Underwear Co. is looking for an Executive Administrator to join the team based at our Vancouver office location. This is your opportunity to be part of a globally growing brand in a dynamic work environment. SAXX is proud to be Great Place to Work® Certified by the Great Place to Work® Institute and listed as one of Fast Company’s Best Workplaces for Innovators 2022

**THE **EXECUTIVE ADMINISTRATOR** **WILL.**

Play a crucial role in supporting the executive team, including the CEO. This role will be responsible for efficiently managing administrative functions at the executive level. Key responsibilities include coordinating communication between executives, organizing and scheduling meetings, overseeing executive calendars, and drafting/preparing executive-level documents, reports, and presentations. The Executive Administrator will play a pivotal role in ensuring the seamless operation of the executive office and organization. Strong multitasking abilities, problem-solving skills, and a high level of professionalism are essential for success in this fast-paced and dynamic work environment.

**RESPONSIBILITIES INCLUDE**:
**_ Executive Assistance to CEO_**
- Maintain and organize the CEO’s calendar, scheduling appointments, meetings, and travel arrangements to optimize efficiency.
- Track, compile, and submit expense reports.
- Manage and maintain confidential documents, files, and records. Ensure that all relevant information is organized and easily accessible.
- Execute on administrative tasks pertaining to the CEO.
- Manage and assist in the execution of special initiatives or projects. Conduct research and provide analysis on various topics as required.

**_Executive and Legal Administration_**
- Plan, coordinate, and execute high-level meetings (including Board of Director meetings), conferences, and events. Prepare meeting agendas and summary presentations, execute on all logistics, take minutes, and ensure follow-up on action items.
- Prepare and maintain the organization of the master calendar.
- May be assigned additional administrative or project tasks as required.

**REQUIRED QUALIFICATIONS**:

- Minimum three years of experience in an administrative role, with two years supporting a senior executive.
- A post-secondary diploma in business administration, management, or a related field is preferred.
- Technologically savvy. Proficient in the MS Office Suite and able to build quality presentations.
- Excellent verbal and written communication skills.
- Exemplary judgement in handling sensitive information and maintaining a high level of discretion.
- Ability to manage multiple project deadlines.
- Highly organized with a keen attention to detail.
- Must have a professional presence and confidence to communicate with all levels of the organization.
- Ability to adapt and adjust quickly to changing priorities and conditions. Copes effectively with complexity and change.

**WHY WE THINK YOU’LL LOVE WORKING WITH US**
- We offer equitable salaries, a comprehensive employer-paid benefits package including health, dental, and vision coverage, and an Employee and Family Assistance Program to support your well-being.
- Get additional healthcare support through a virtual healthcare platform and a health spending account.
- Participate in a Group RRSP matching program.
- 3 weeks paid vacation.
- Four paid days off dedicated for you to volunteer in your community and to support causes that matter to you most.
- Have your birthday off to celebrate in style.
- Free products? Yes please Every SAXX employee receives an annual $600 credit to treat themselves and the people in their life to our premium products.
- Enjoy access to an in-office gym, along with on-site showers.
- Hang out with the cute and cuddly dogs at our headquarters (Woof)
- Stay fueled with healthy snacks, coffee, and tea.
- Be part of a team of incredibly talented, passionate, and empowered people focused on building and innovating.
- Make an impact with your work—each person has an equal opportunity to contribute to our goals.
- Join one of the fastest-growing companies in Vancouver and find opportunities to grow in your own career—offering advancement opportunities for our team members is important to us
- During the COVID 19 pandemic, we learned most of our roles are remote-friendly. Although there may be times where it is required or more effective to be in the office for certain meetings or tasks. As the pandemic evolves, we will continue to adjust our working arrangements as necessary.

**TO APPLY

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