Curriculum Management Officer
4 weeks ago
Please refer to the
job aid for instructions on how to apply.
The Undergraduate Medical Education team ensures the smooth delivery of the MDCM program on two campuses (Montreal and Outaouais), each responsible for multiple clinical sites. This includes activities related to program governance, curriculum management, curriculum delivery, and student records, in accordance with evolving program needs and accreditation standards.
Reporting to the Associate Director UGME (Curriculum Management and Assessment), and working in close collaboration with the Associate Dean, UGME, Assistant Dean, UGME and the Academic Curriculum Lead, MDCM Program, the Curriculum Management Officer is responsible for the mapping, analysis and reporting for internal monitoring of the curriculum to ensure continual quality assurance and improvement of the MDCM Program and meet relevant accreditation requirements. The Curriculum Management Officer also provides strategic guidance to further develop and implement curriculum management initiatives required to maintain and enhance the quality of the program and is responsible for advising on and developing administrative processes and operational practices related to curriculum management.
Primary Responsibilities
Advising- Serve as an advisor to UGME leadership in prioritizing curriculum management initiatives, analyzing processes that bear on the delivery of the curriculum and its related structures and recommending required actions such as:
- Analyzing the impact of proposed changes to the curriculum, ensuring that these changes take all information into account (evaluative data, student performance data, etc) before a decision is taken- Ensuring internal stakeholders have access to curriculum data to facilitate curriculum management processes- Analysing any differences or gaps in the curriculum and informing the appropriate stakeholders- Ensure curriculum changes are delivered in an appropriate format and through an effective channel to all impacted stakeholders.- Inform the academic team about changes to the Medical Council of Canada Objectives and provide an analysis of the impacts of these changes on the MDCM Program. Provide expert guidance and advice on curriculum management to colleagues and faculty. Ensure that curriculum data is sourced and used appropriately.
Monitoring and maintaining accuracy of data- Ensure all public-facing curriculum data is accurate, and that the portfolio is kept accurate, synchronized, and up to date. This includes data in the Curriculum Management tool and any other website/public documents that reference curriculum data.- Use available systems and tools to ensure changes are made to the highest level of accuracy.- Analyze the curriculum management data from both campuses to ensure they are comparable.- Develop and implement curriculum management policies and new initiatives that support the School of Medicine’s strategic direction- Sensitize collaborators such as Curriculum Officers, UGME Governance Officer, Academic Curriculum Design lead, MDCM academic leadership (i.e.: associate and assistant deans), to curriculum management goals and priorities. Elicit feedback regarding inconsistencies or other curriculum-related issues and seek resolution.- Ensure the completeness and accuracy of changes to be made to curriculum data in the curriculum mapping tool, including the data from both campuses, working closely with colleagues on the project teams and IT services, to ensure MDCM program data is up-to-date for reporting purposes.
Reporting- Understand and interpret complex data structures and instructions in order to build curriculum data reports to meet requirements set by the MDCM program and accrediting bodies.- Design and execute queries, perform qualitative analysis to ensure that the data corresponds to standards and reflects the actual program.- Contribute to the curriculum data aspects of the University's statutory reporting relationships (e.g. CACMs, etc.), auditing data to support accurate reports.
Other management responsibilities- Develop and implement curriculum management policies and new initiatives that support the School of Medicine’s strategic direction- Lead the development of the new procedures to manage curriculum data, challenging current processes to ensure maximum effectiveness while pro-actively engaging with stakeholders.- Write procedural documentation to be used across the team, and more widely across the entire unit.- Ensure curriculum management policies, procedures, and data are applied and used appropriately across campuses (Montreal and Outaouais) Supervise staff supporting curriculum management activities.- Problem-solve issues arising to ensure curriculum management is implemented and maintained effectively and efficiently.- Contribute to user requirements for new systems related to curriculum management, creating and executing functionality testing and working with stakeholders to identify the priority and
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