Office Manager

2 weeks ago

Montréal, Canada Egon Zehnder Full time

The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office.

**Requirements**:
**What You’ll Do**
- Establish and maintain key office operations
- Administrative support for the day-to-day office operations including receive and welcoming visitors, receiving and routing all telephone calls, sorting and distributing mail, etc.
- Coordinate and liase with vendors including caterers, snack and beverage vendors, building maintenance personnel, security personnel, etc.
- Manage initial office set-up and potential build-outs and expansions in coordination with leadership
- Ensure all kitchen, conference rooms and common areas are clean and in order
- Maintain inventory of all office and kitchen supplies and ensure items are well stocked
- Ensure seamless operation of office equipment as well as maintenance
- Oversee logistics for all local office new joiners and leavers (all functions), including space planning, IT coordination, office coordination, bios/photos, etc.
- Manage office budgets and expense reports
- Work closely with internal accounting on A/R, A/P, internal charge-backs, etc.
- Partner with external accountant to facilitate year end declarations, manage bank accounts, etc.
- Administer payroll, tax deductions and remittances, without an external payroll provider.

**What We’re Looking For**
- Bachelor’s degree preferred.
- Demonstrated proficiency in Microsoft Suite (Outlook, Teams, Word, PowerPoint, Excel)
- Previous experience in office management, accounting or administrative function preferred, ideally within in a professional services firm.
- **Organized multi-tasker**:able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
- **Resourceful problem solver**: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
- **Self-starter**: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
- **Strong communicator**: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
- **Natural collaborator**: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.

**What It’s Like to Work Here**

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture. We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives:

- LGBTQ+ at Egon Zehnder
- HOLA - Hispanic / LatinX Organization for Leadership Advancement

**Our Offices**

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees and 450 US employees.

Our U.S. and Canada Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, Montreal, New York, Palo Alto, San Francisco, Toronto and Washington D.C.

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