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Curriculum Administrator

2 months ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:

- Reporting to the Program Manager, Undergraduate Medicine Family Medicine, this position is responsible for the delivery of the curriculum within the Undergraduate Medical Education (UGME) program in Family Medicine. They administer, analyze or direct activities for students and ensure students fully benefit from their university experience. They will be primarily dedicated to the development and implementation of the clinical components of the curriculum but will be assigned to support the Unit where the need is greatest as needed.
- Primary Responsibilities:

- Act as an administrative resource person to students, course directors, site/course administrators, site directors, lecturers, small group tutors and others engaged in the above-mentioned activities to ensure smooth delivery of the program.
- Develop and distribute course schedules ensuring the inclusion of longitudinal course/theme activities. Ensure rooms are booked for exams, lectures, small group sessions, and labs. Create and distributes clinical schedules for students and hospital sites. Work with other departments to ensure collaboration.
- Organize undergraduate education committee meetings, including room reservations and set up, preparation of information required, minute-taking, and following up on action items.
- Conduct annual review of course outlines with the academic directors of the clinical components and ensures maintenance, accuracy, and accessibility of the information each year.
- With the support of the program directors, recruit preceptors, small group leaders and lecturers. Organize orientation sessions for the teachers as needed.
- In collaboration with Academic Affairs administrator, responsible for requesting, reviewing, and collating documents to ensure academic appointments are processed for the academics in UGME. 8. Organize student orientation sessions, in conjunction with the academic director assists with the presentation and answer any questions students may have.
- Monitor student performance, create, and update grade sheets for all students. Organize remediation activities. Participate in exam administration.
- Administer course evaluations to ensure all lecturers, small group tutors and the overall course are evaluated by students and that feedback is provided.
- Generate final exam grade sheets, performs a quality check and communicate all finalized examination grades to the appropriate parties on time.
- Ensure all curriculum course information, including lecture recordings, is accessible to students through the McGill Learning Management System (MyCourses) and course materials are approved by course directors and uploaded to the user platform.
- Establish, maintain, and make any necessary changes to student’s schedules due to absences and leaves. Ensure Faculty policy on absences and leaves is maintained.
- Ensure payments are processed for lecture and small group teaching staff, chief tutors, and invigilators.
- Work closely with the administrative team at Campus Outaouais to ensure the delivery of the curriculum is consistent to meet accreditation needs, as needed.
- In collaboration with the program manager, ensure development, review, and maintenance of standard operating procedures related to applicable tasks and dossiers, as needed.
- Assist with the development of new teaching sites for the UGME program, both urban and rural, as the number of students in the MDCM program continues to increase. May collaborate with the Distributed Medical Education Office for the latter.
- Act as a resource for educational administrators at new teaching sites, both urban and rural.
- Collaborate with UGME administrators on projects, student issues and activities as needed.
- Function as part of departmental team. If appropriate, and at the discretion of the Associate Director, may be required to participate in other departmental activities and help other divisions depending on workload in own area of responsibility.
- Oversee the work of UGME FMED Coordinator. Assist the employee in their training.
- Performs other related duties as required.

Other Qualifying Skills and/or Abilities

communication both verbally and in writing. Skills testing may be administered.
- Minimum Education and Experience:

- DEC III 3 Years Related Experience with DEC III /

Hourly Salary:



(MUNACA Level H) $32.09 - $39.78
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Program Manager, UGME
Position End Date (If applicable):

Deadline to Apply:

- 2023-03-24
- ._

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