Rap - Intake Worker/administrative Assistant

5 days ago

Mississauga, Canada Polycultural Immigrant and Community Services Full time

**Position Title**:RAP Intake Worker/Administrative Assistant

**Organization Structure**:Reports to the Programs Manager

**Job Classification**:Intake

**Job Status**:Full-time **(1 **Vacant position)**

**Location**: RAP Center - Mississauga

**Wage**: $24.26/hour for 40 hours/week

**This is a Bargaining Unit Position.**

**About Polycultural**

Be a part of Polycultural Immigrant and Community services Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

**Scope**

The Reception Center provides services 24 hours per day, seven-days-a-week in a hotel setting, which is temporary home to up to 250 clients. The reception center is responsible for ongoing client intake, including receiving clients from the airport, gathering basic background information, making hotel reservations, providing hotel orientation on clients' arrivals, coordinating with the catering company, and providing administrative support to multiple program areas.

**Responsibilities**
- Make hotel reservations for clients based on funders' references and cancellations when necessary.
- Coordinate with Point of Entry agency and transportation providers to ensure safe and smooth arrival of clients to the reception center.
- Intake/admission, pre-departure services and check-out of residents ensuring complete documentation.
- Office duties including answering telephones, ingoing and outgoing mail, petty cash, archiving, checking supplier invoices,
- Data entry
- Arrange food delivery with the catering company
- Distribute and compile client satisfaction surveys and feedback forms
- Maintain documentation related to supplies required, purchase orders submitted, service contracts, etc.
- Must meet targets set by the Programs Manager
- Receiving and distributing donations.
- Distribute basic needs to the clients in the hotel and accurate record keeping
- Prepare weekly reports on the operation of the RAP center by coordinating with the staff concerned.
- Actively participate in professional development initiatives

**Competencies**

**Adaptability**

Changes behavioural style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

**Communications**

Using a variety of communication styles and strategies to foster open communication, the exchange of information and discussion on an ongoing basis.

**Initiative**

Does more than is required or expected in the job; does things that no one has requested that will improve or enhance services, avoid problems, or develop entrepreneurial opportunities. Plans for upcoming problems or opportunities and takes appropriate action.

**Service**

Demonstrates strong commitment to meeting the needs of co-workers, managers, clients, or community members, striving to ensure their full satisfaction.

**Qualifications**
- A degree or diploma in Administration and/or Social Services and at least three years of experience working with immigrant communities or a combination of experience and education that fulfills the requirements
- A second language is an asset
- Knowledge of immigration and refugee services and the ethno-specific programs and services (government, agencies) in GTA
- Possession of a current First Aid/CPR training certificate would be an asset
- Familiarity with issues facing newcomers in a Canadian urban setting and systemic barriers facing integration in education, social, cultural, and economic aspects of Canadian life
- Excellent interpersonal, cross-cultural, customer service, written and verbal communication skills
- Experience in outreach, community development and marketing of programs and services
- Strong organizational and technical skills, including proficiency in Microsoft Office
- Must be able to lift up to 30 pounds
- Availability to work flexible schedule (including evenings and weekends) as needed

**Other requirements**
- A satisfactory Vulnerable Sector Police Check (completed when an offer is made)

Polycultural reserves the right to post internally and externally.

In support of persons with disabilities, Polycultural asks that job applicants who require accommodation in the recruitment and selection process please advise Human Resources if contacted for an interview/testing so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance sending your resume

  • Intake Worker/administrative Assistant Rap

    2 weeks ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title: RAP Intake Worker/Administrative Assistant** **Organization Structure: Reports to the Programs Manager** **Job Classification: Intake** **Job Status: Full Time** **Location: RAP Center - Mississauga** **Wage: $20.97 per hour for 40 hours per week** **This is a Bargaining Unit Position** **Scope of Position** The Reception Center...

  • Patient Intake Administrator

    2 weeks ago

    Mississauga, Canada Shoppers Drug Mart Pharmaprix Full time

    **Location**: 1685 Tech Ave, Mississauga, Ontario, L4W 0A7 At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day. With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers...

  • Property Manager

    7 days ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**: Property Manager **Organization Structure**: Reports to Director, Finance & Administration **Job Status**: Full-time **Number of Positions**:1 Vacant Position **Location**: RAP - Mississauga **Wage**:$32.00/hour for 40 hours/week **This is NOT a Bargaining Unit Position.** **About Polycultural** Be a part of Polycultural Immigrant...

  • Logistics Worker

    2 weeks ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**: Logistics Worker **Languages**: Spanish or French **Organization Structure**: Reports to the Program Coordinator **Job Classification**: RAP Logistics **Job Status**: Full-time **Number of Positions**: 1 **Location**: Mississauga, RAP Centre **Wages**: $26.93/hour for 40 hours/week **This is a bargaining unit position.** **About...

  • Logistics Worker

    4 days ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title** Logistics Worker **Languages** Spanish, French or Arabic **Organization Structure** Reports to the Program Coordinator **Job Classification** RAP Logistics **Job Status** Full-time **Number of Positions** 1 **Location** Mississauga, RAP Centre **Wages** $26.93/hour for 40 hours/week **This is a bargaining unit position.** **About...

  • Intake Specialist

    1 week ago

    Mississauga, Canada Bayshore HealthCare Full time

    To provide administrative support for the Pharmaceutical Services Department and the Branches for all Bayshore contracted pharmaceutical products and services.**DUTIES AND RESPONSIBILITIES** - To accept all incoming referrals for pharmaceutical programs and check them for completeness and accuracy of information - To enter information from the referral into...

  • Part Time Intake and Administrative Specialist

    4 days ago

    Mississauga, Canada Cornerstone Family Counselling Services Full time

    Part-Time Intake and Administrative Specialist Are you passionate about mental health and ready to make a meaningful difference in the lives of others? Do you thrive in a fast-paced, dynamic environment where compassion and teamwork are key? If so, we invite you to join our team as an **Intake and Administrative (IA) Specialist** at our growing mental...

  • Intake & Housing Liaison

    4 weeks ago

    Mississauga, Canada Services and Housing In the Province Full time

    **About the Job** Reporting to the Program Manager, the **Intake and Housing Liaison** will be responsible for providing case management services and facilitation of life skill programming to youth ages 16-24 who are living in a transitional housing program. This position will also include assisting residents with securing longer-term affordable housing...

  • Intake & Housing Liaison

    3 weeks ago

    Mississauga, Canada Services and Housing In the Province Full time

    **About the Job**: Reporting to the Program Manager, the Intake and Housing Liaison will be responsible for providing case management services and facilitation of life skill programming to youth ages 16-24 who are living in a transitional housing program. This position will also include assisting residents with securing longer-term affordable housing outside...

  • Access, Intake Specialist

    2 weeks ago

    Mississauga, Canada EveryMind Full time

    **ACCESS, INTAKE SPECIALIST - 2 Full-Time Positions** **WheretoStart.ca** **Full-Time Position (37.5 hours per week)** **File # 24-001** **_ EveryMind Mental Health Services _**is currently recruiting for a skilled, experienced, and enthusiastic mental health professional for the position of **Access, Intake Specialist** to provide a continuum of mental...

  • Administrative Assistant

    4 weeks ago

    Mississauga, Canada Peel Car and Truck Rentals Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 30 to 40 hours per week - Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Work setting**: - Relocation costs not covered by employer - Willing to relocate - Private sector - ** Tasks**: - Arrange and co-ordinate seminars,...

  • Intake & Community Liaison

    2 weeks ago

    Mississauga, Canada Services and Housing In the Province Full time

    Services and Housing In the Province (**SHIP**) is a Provincial leader in the broader public sector that builds strategic partnerships and programs that support the fundamental rights for Housing and Health Services throughout the Peel Region, Dufferin County, Region of Waterloo and surrounding areas. Our commitment to increase quality of life through...

  • Client Intake Specialist

    2 weeks ago

    Mississauga, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. The Intake Specialist, under the direction of the immediate Supervisor,...

  • Intake & Housing Liaison

    4 days ago

    Mississauga, Canada Services and Housing in the Province (SHIP) Full time

    Reporting to the Program Manager, the **Intake and Housing Liaison** will be responsible for providing case management services and facilitation of life skill programming to youth ages 16-24 who are living in a transitional housing program. This position will also include assisting residents with securing longer-term affordable housing outside of SHIP. This...

  • Employer Intake Coordinator

    6 days ago

    Mississauga, Canada vpi inc. Full time

    VPI is a Service Provider for Employment Ontario, which is funded by the Ontario Government to support jobseekers and employers. VPI has been delivering employment programs for more than 30 years. We are based in Mississauga and have 17 branches across Southern Ontario. Our organizational values rest on 4-pillars which are Ethics, Passion, Innovation, and...

  • Administrative Assistant, Employment Services

    7 days ago

    Mississauga, Canada Achev Full time

    **Summary** Achev Administrative Assistant for Peel Employment Ontario will provide centralized administrative duties for the Employment Services program. Reporting to the Employment Services Coordinator, the Administrative assistant will be responsible for pre-screening and scheduling client appointments, preparing statistical reports, and providing...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Canada Aptech employment ltd Full time

    Work Term: Permanent - Work Language: English - Hours: 35 hours per week - Education: College/CEGEP - Experience: 7 months to less than 1 year - or equivalent experience - ** Work setting**: - Private sector - ** Tasks**: - Supervise other workers - Train other workers - Determine and establish office procedures and routines - Schedule and confirm...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Canada Public Storage Canada Full time

    **If you want to join a fun, friendly, and passionate team with limitless potential, please apply!** We are currently looking for an Administrative Assistant to work at our head office in Mississauga. We offer a dynamic team environment with exciting and challenging work. Reporting to the Controller, the Administrative Assistant is responsible for a...

  • Administrative Assistant

    6 days ago

    Mississauga, Canada Public Storage Canada Full time

    **If you want to join a fun, friendly, and passionate team with limitless potential, please apply!** We are currently looking for an Administrative Assistant to work at our head office in Mississauga. We offer a dynamic team environment with exciting and challenging work. Reporting to the Controller, the Administrative Assistant is responsible for a...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Canada Tri-Phase Group Full time

    Tri-Phase is an environmental and construction company that is located in Mississauga, Ontario. We provide numerous services ranging from demolition, soil and groundwater remediation to drilling. We are looking for a motivated and enthusiastic individual to join our team as an administrative assistant. The job responsibilities include but are not limited...