Rap - Intake Worker/administrative Assistant

5 days ago

Mississauga, Canada Polycultural Immigrant and Community Services Full time

**Position Title**:RAP Intake Worker/Administrative Assistant

**Organization Structure**:Reports to the Programs Manager

**Job Classification**:Intake

**Job Status**:Full-time **(1 **Vacant position)**

**Location**: RAP Center - Mississauga

**Wage**: $24.26/hour for 40 hours/week

**This is a Bargaining Unit Position.**

**About Polycultural**

Be a part of Polycultural Immigrant and Community services Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

**Scope**

The Reception Center provides services 24 hours per day, seven-days-a-week in a hotel setting, which is temporary home to up to 250 clients. The reception center is responsible for ongoing client intake, including receiving clients from the airport, gathering basic background information, making hotel reservations, providing hotel orientation on clients' arrivals, coordinating with the catering company, and providing administrative support to multiple program areas.

**Responsibilities**
- Make hotel reservations for clients based on funders' references and cancellations when necessary.
- Coordinate with Point of Entry agency and transportation providers to ensure safe and smooth arrival of clients to the reception center.
- Intake/admission, pre-departure services and check-out of residents ensuring complete documentation.
- Office duties including answering telephones, ingoing and outgoing mail, petty cash, archiving, checking supplier invoices,
- Data entry
- Arrange food delivery with the catering company
- Distribute and compile client satisfaction surveys and feedback forms
- Maintain documentation related to supplies required, purchase orders submitted, service contracts, etc.
- Must meet targets set by the Programs Manager
- Receiving and distributing donations.
- Distribute basic needs to the clients in the hotel and accurate record keeping
- Prepare weekly reports on the operation of the RAP center by coordinating with the staff concerned.
- Actively participate in professional development initiatives

**Competencies**

**Adaptability**

Changes behavioural style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

**Communications**

Using a variety of communication styles and strategies to foster open communication, the exchange of information and discussion on an ongoing basis.

**Initiative**

Does more than is required or expected in the job; does things that no one has requested that will improve or enhance services, avoid problems, or develop entrepreneurial opportunities. Plans for upcoming problems or opportunities and takes appropriate action.

**Service**

Demonstrates strong commitment to meeting the needs of co-workers, managers, clients, or community members, striving to ensure their full satisfaction.

**Qualifications**
- A degree or diploma in Administration and/or Social Services and at least three years of experience working with immigrant communities or a combination of experience and education that fulfills the requirements
- A second language is an asset
- Knowledge of immigration and refugee services and the ethno-specific programs and services (government, agencies) in GTA
- Possession of a current First Aid/CPR training certificate would be an asset
- Familiarity with issues facing newcomers in a Canadian urban setting and systemic barriers facing integration in education, social, cultural, and economic aspects of Canadian life
- Excellent interpersonal, cross-cultural, customer service, written and verbal communication skills
- Experience in outreach, community development and marketing of programs and services
- Strong organizational and technical skills, including proficiency in Microsoft Office
- Must be able to lift up to 30 pounds
- Availability to work flexible schedule (including evenings and weekends) as needed

**Other requirements**
- A satisfactory Vulnerable Sector Police Check (completed when an offer is made)

Polycultural reserves the right to post internally and externally.

In support of persons with disabilities, Polycultural asks that job applicants who require accommodation in the recruitment and selection process please advise Human Resources if contacted for an interview/testing so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance sending your resume

  • Intake Worker/administrative Assistant

    2 months ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Administrative Assistant **Organization Structure**:Reports to the Programs Manager **Job Classification**:Intake **Job Status**:Full-time **Location**: RAP Center - Mississauga **Wage**: $24.26/hour for 40 hours/week **This is a Bargaining Unit Position.** **About Polycultural** Be a part of Polycultural Immigrant...

  • Full-time Intake Worker/admin

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Admin Assistant/Receptionist **Organization Structure**:Reports to the Property Manager **Job Classification**:Intake/Admin **Job Status**:Full-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$24.26/hour for 40 hours/week ***11:00pm-7:30am **This is a bargaining unit...

  • Full-time Intake Worker/admin

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Admin Assistant/Receptionist **Organization Structure**:Reports to the Property Manager **Job Classification**:Intake/Admin **Job Status**:Full-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$24.26/hour for 40 hours/week ***3:00pm-11:30pm **This is a bargaining unit...

  • Full-time Intake Worker/admin

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Admin Assistant/Receptionist **Organization Structure**:Reports to the Property Manager **Job Classification**:Intake/Admin **Job Status**:Full-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$24.26/hour for 40 hours/week ***7:00am-3:30pm **This is a bargaining unit...

  • Part-time Intake Worker/admin

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Admin Assistant/Receptionist **Organization Structure**:Reports to the Property Manager **Job Classification**:Intake/Admin **Job Status**:Part-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$24.26/hour for 16 hours/week ***Saturday and Sunday from 3:00pm-11:30pm **This...

  • Part-time Intake Worker/admin

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Admin Assistant/Receptionist **Organization Structure**:Reports to the Property Manager **Job Classification**:Intake/Admin **Job Status**:Part-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$24.26/hour for 16 hours/week ***Saturday and Sunday from 11:00pm-7:30am **This...

  • Part-time Intake Worker/admin

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Intake Worker/Admin Assistant/Receptionist **Organization Structure**:Reports to the Property Manager **Job Classification**:Intake/Admin **Job Status**:Part-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$24.26/hour for 16 hours/week ***Saturday and Sunday from 7:00am-3:30pm **This...

  • Resettlement Counsellor

    3 weeks ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Resettlement Counsellor **Organization Structure**:Reports to the Programs Manager **Job Classification**:Counsellor **Job Status**:Full-time **Number of Positions: 1 Vacant position** **Location**:Mississauga - RAP Centre **Wages**:$26.45/hour for 40 hours/week **This is a bargaining unit position.** **About Polycultural** Be a...

  • Janitor - Rap

    1 day ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Janitor **Organization Structure**:Reports to the Property Manager **Job Classification**:Janitor **Job Status**:Full-time **Number of Positions: 1 vacant position** **Location**:Mississauga - RAP Centre **Wages**:$23.00/hour for 40 hours/week ***8:00am-4:30pm **This is a bargaining unit position.** **About Polycultural** Be a...

  • Property Manager

    1 week ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**: Property Manager **Organization Structure**: Reports to Director, Finance & Administration **Job Status**: Full-time **Number of Positions**:1 Vacant Position **Location**: RAP - Mississauga **Wage**:$32.00/hour for 40 hours/week **This is NOT a Bargaining Unit Position.** **About Polycultural** Be a part of Polycultural Immigrant...

  • Logistics Worker

    6 months ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**: Logistics Worker **Languages**: Spanish or French **Organization Structure**: Reports to the Program Coordinator **Job Classification**: RAP Logistics **Job Status**: Full-time **Number of Positions**: 1 **Location**: Mississauga, RAP Centre **Wages**: $26.93/hour for 40 hours/week **This is a bargaining unit position.** **About...

  • Logistics Worker

    6 months ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title** Logistics Worker **Languages** Spanish, French or Arabic **Organization Structure** Reports to the Program Coordinator **Job Classification** RAP Logistics **Job Status** Full-time **Number of Positions** 1 **Location** Mississauga, RAP Centre **Wages** $26.93/hour for 40 hours/week **This is a bargaining unit position.** **About...

  • Logistics Worker

    6 months ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title** Logistics Worker **Languages** Arabic/French/Somali **Organization Structure** Reports to the Program Coordinator **Job Classification** RAP Logistics **Job Status** Full-time **Number of Positions** 2 **Location** Mississauga, RAP Centre **Wages** $26.93/hour for 40 hours/week **This is a bargaining unit position.** **About...

  • Intake Specialist

    6 months ago

    Mississauga, Canada Bayshore HealthCare Full time

    To provide administrative support for the Pharmaceutical Services Department and the Branches for all Bayshore contracted pharmaceutical products and services.**DUTIES AND RESPONSIBILITIES** - To accept all incoming referrals for pharmaceutical programs and check them for completeness and accuracy of information - To enter information from the referral into...

  • Logistics Worker

    5 months ago

    Mississauga, Canada Polycultural Immigrant and Community Services Full time

    **Position Title** Logistics Worker **Languages** Spanish **Organization Structure** Reports to the Program Coordinator **Job Classification** RAP Logistics **Job Status** Full-time **Number of Positions** 1 **Location** Mississauga, RAP Centre **Wages** $26.93/hour for 40 hours/week **This is a bargaining unit position.** **About Polycultural** Be a part...

  • Part Time Intake and Administrative Specialist

    1 month ago

    Mississauga, Canada Cornerstone Family Counselling Services Full time

    Part-Time Intake and Administrative Specialist Are you passionate about mental health and ready to make a meaningful difference in the lives of others? Do you thrive in a fast-paced, dynamic environment where compassion and teamwork are key? If so, we invite you to join our team as an **Intake and Administrative (IA) Specialist** at our growing mental...

  • Access, Intake Specialist

    6 months ago

    Mississauga, Canada EveryMind Full time

    **ACCESS, INTAKE SPECIALIST - 2 Full-Time Positions** **WheretoStart.ca** **Full-Time Position (37.5 hours per week)** **File # 24-001** **_ EveryMind Mental Health Services _**is currently recruiting for a skilled, experienced, and enthusiastic mental health professional for the position of **Access, Intake Specialist** to provide a continuum of mental...

  • Intake & Housing Liaison

    6 months ago

    Mississauga, Canada Services and Housing In the Province Full time

    **About the Job** Reporting to the Program Manager, the **Intake and Housing Liaison** will be responsible for providing case management services and facilitation of life skill programming to youth ages 16-24 who are living in a transitional housing program. This position will also include assisting residents with securing longer-term affordable housing...

  • Access, Intake Specialist, Contract

    6 months ago

    Mississauga, Canada EveryMind Full time

    **ACCESS, INTAKE SPECIALIST** **WheretoStart.ca** **Contract 8 Months** **(37.5 hours per week)** **File # 24-015** **_ EveryMind Mental Health Services _**is currently recruiting for a skilled, experienced, and enthusiastic mental health professional for the position of **Access, Intake Specialist** to provide a continuum of mental health interventions...

  • office administrator

    2 weeks ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...