Office Coordinator

7 months ago


Brockville, Canada Newterra Full time

**Job Title**: Office Coordinator

**Department**: Engineering

**Reports To**: Engineering Manager

**Overtime Status**: non-exempt

**Date Issued**: March 2024

**SUMMARY**:
The Office Coordinator is responsible for providing exceptional support across various departments within the company. From greeting visitors with warmth and professionalism to creating technical document packages and supporting CRM and ERP data initiatives. This role requires excellent communication skills, meticulous attention to detail, and the ability to adapt to various tasks as needed in a dynamic environment where initiative and resourcefulness are highly valued.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
1. Greet and welcome visitors in a warm and professional manner.
3. Maintain a tidy and organized reception area and office supply storage area.
4. Assist in planning and coordinating for hosting guests (i.e. customers) and other special events including meeting room arrangements, accommodations, and food.
5. Accurately and efficiently enter production team timesheet data into the ERP system.
6. Monitor the inventory of kitchen supplies and purchase as required.
7. Accurately and efficiently enter Engineered Solutions orders into the ERP system.
8. Invoice price and receipt checking.
9. Miscellaneous filing as required.
10. Fulfill the duties of Evacuation Headcounter in the event of an emergency evacuation.
11. Support CRM and ERP data initiatives (i.e. consolidation of customer account information).
12. Create (as needed) and maintain work instructions for the various responsibilities of the position.
13. Create Shop Aids for Engineered Solutions jobs by pulling various engineering documents together into a package for manufacturing.
14. Create Submittal packages for Engineered Solutions jobs by pulling various engineering documents and product specifications together into a package for submission to our client.
15. Assist with special projects or other tasks as assigned.

**OTHER DUTIES AND RESPONSIBILITIES**:
1. Participate in meetings as required for projects and other organizational requirements.
2. Continue to improve tools to increase efficiency in job function.
3. Responsible for performing duties in a safe manner and promoting safety to others in accordance with Newterra’s safety policies and procedures. This includes reporting all safety concerns, near-misses, and incidents.
4. Adhere to the company processes as detailed in Newterra’s online systems and programs and bring forward ideas for continuous improvement.
5. Responsible for completing all assigned training applicable to the position in the appropriate timeframe.
6. Complete all responsibilities while ensuring adherence to Newterra’s Delegation of Authority.

**MINIMUM QUALIFICATIONS**:

- Excellent communication and interpersonal skills.
- Professional appearance and demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong organizational skills and attention to detail.
- Ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and work environments.
- High school diploma or equivalent.

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Previous experience in a customer service or administrative role.
- Familiarity with office equipment such as multi-line phone systems, printers, and fax machines.
- Knowledge of basic administrative procedures and protocols.

**PHYSICAL DEMANDS**:
Regularly required to sit for prolonged periods; required to stand, walk, and use business equipment daily such as a computer, copier, telephone, etc.; occasionally required to reach overhead, bend, and lift objects of up to 15 lbs.

WORK ENVIRONMENT
Generally, works in office environment, however, may be exposed to indoor or outdoor industry specific elements.


  • Office Coordinator

    3 weeks ago


    Brockville, Canada Top Office Products Full time

    **Overview** **Responsibilities** - Order product, inventory - Manage scheduling and coordination of technicians - Maintain accurate records and files, including budgeting and clerical documentation. - Utilize QuickBooks for financial tracking and reporting as needed. - .Billing customers using specific software - Process received stock, record into...

  • Office Coordinator

    2 weeks ago


    Brockville, Canada Alarm Systems Full time

    **Join Alarm Systems**: For nearly 50 years, Alarm Systems has been a trusted leader in protecting homes and businesses across Ontario. We provide cutting-edge security solutions backed by exceptional service and reliability. At Alarm Systems, we believe in empowering our clients through innovative technologies and customized security strategies that meet...

  • Office Administrator

    7 months ago


    Brockville, Canada Carmichael Engineering Ingénierie Carmichael Full time

    Manage branch reception by answering and transferring all calls and overseeing incoming and outgoing mail. - Manage branch accounts payables and receivables. - Support the Health and Safety team by - Provide our customers with request of insurance and WCB clearance certificate. - Keep up to date insurance and WCB clearances certificates for all...


  • Brockville, Ontario, Canada Fortis Mgmt Full time

    Job OverviewWe are seeking a dedicated and organized Medical Support Coordinator to join our team at Fortis Mgmt.About the RoleThis part-time position involves providing administrative and clinical support to ensure the smooth operation of our medical office while delivering exceptional service to patients. The ideal candidate will be responsible for various...


  • Brockville, Canada Eastern Engineering Group Inc. Full time

    Office Administrative Assistant Eastern Engineering GroupBrockville, ON Eastern Engineering Group Inc., has an opening in their Brockville Office for an Administrative Assistant position. Eastern Engineering Group Inc. is an employee-owned Consulting Engineering Firm serving clients in Eastern Ontario. We offer a competitive benefit packages and salary...

  • Clinic Coordinator

    7 months ago


    Brockville, Canada Leeds & Grenville Community Family Health Team Full time

    **Are you passionate about health care and want a great place to work?** **Clinic Coordinator - Permanent, Full-Time (1.0)** The Leeds & Grenville Community Family Health Team (LGCFHT)is seeking a dynamic individual to join our collaborative primary care team of Physicians, Nurse Practitioners and Integrated Health Professionals. The Clinic Coordinator...


  • Brockville, Canada Employment + Education Centre Full time

    The Downtown Business Improvement Area is seeking an Events and Communications Coordinator (Full-Time, temporary, up to 18 months) The Downtown Business Improvement Area connects, promotes and supports Downtown Brockville. **Reporting to the Executive Director you will be responsible for**: - Planning, organizing and executing all events (including...


  • Brockville, Canada Fortis Mgmt Full time

    Position Overview: We are seeking a dedicated and organized Medical Office Assistant to join our team. The ideal candidate will provide administrative and clinical support to ensure the smooth operation of the medical office while delivering exceptional service to patients. Key Responsibilities: Administrative Support:- Greet patients warmly and check them...


  • Brockville, Canada Sherwood Park Manor Full time

    **Campaign Fundraising Coordinator** Location: Brockville, Ontario/Hybrid (Canada) Employment Type: Full-time contract for 1-year with opportunity for permanent Level: Management Salary Range: CA$70,000 - CA$80,000 per year **About Sherwood Park Manor** Sherwood Park Manor is a full-service non-profit Nursing Home licensed by the Ontario Ministry of...


  • Brockville, Canada Rockport Boat Line Full time

    The Dock Attendant/ Arrivals Coordinator will be working with guests providing information about our property and cruises. As a dock attendant you will be helping to secure the vessel as it arrives and aiding in the departures by handling lines. Additionally, you will be assisting our guests to find appropriate dock departures for cruises. You will be...


  • Brockville, Canada United Counties of Leeds and Grenville Full time

    **THE UNITED COUNTIES OF LEEDS AND GRENVILLE** **Administration Division** **Small Business Development Officer TFT** **Temporary Full-Time** **Start Date: January 2025 -March 31, 2026** **2024 Salary Grid 6: $37.64 to $44.82/hour** **Location: Brockville, Ontario** ***: The Small Business Development Officer will work to improve economic growth...

  • Payroll Coordinator

    3 months ago


    Brockville, Canada United Counties of Leeds and Grenville Full time

    **THE UNITED COUNTIES OF LEEDS AND GRENVILLE** **Corporate Services Division** **Payroll Coordinator **Permanent Full-Time** **Start Date: ASAP** **2024 Salary Grid 6: $37.64/hr - $44.82/hr** **Location: Brockville, Ontario** ***Position Summary**: Reporting to the Human Resources Manager, the Payroll Coordinator will perform all services required for...


  • Brockville, Canada CarePartners Full time

    Who We Are: When you join us at CarePartners, you’re building a career with a company who cares about their patients, their patients’ families, and their staff. CarePartners is adding to our team and we are looking for an **Part-Time** **Team Coordinator** to ensure effective customer service and communication between patients, families, and staff. Our...

  • Care Coordinator

    3 months ago


    Brockville, Canada Ontario Health atHome Full time

    **Job Description**: Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (RSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a **Care Coordinator**, you will assess and determine...

  • Care Coordinator

    4 months ago


    Brockville, Canada Ontario Health atHome Full time

    **Job Description**: Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (RSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a **Care Coordinator**, you will assess and determine...


  • Brockville, Canada Newterra Full time

    **Job Title**: Logistics Coordinator - ON **Department**: Manufacturing or Procurement **Reports To**: Plant Manager or Director of Procurement/Logistics **Status**: Non-Exempt **Date Issued**: September 2024 **SUMMARY**: Responsible to prepare, route, and manage the company’s purchase orders including reviewing shipment materials before distributions,...


  • Brockville, Ontario, Canada HAMPTON INN , BROCKVILLE Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at HAMPTON INN, BROCKVILLE. In this role, you will be responsible for providing exceptional administrative support to ensure the smooth operation of our front desk.Job Summary:Assist with managing day-to-day administrative tasks, including scheduling...

  • Care Coordinator

    4 weeks ago


    Brockville, Ontario, Canada Brockville General Hospital Full time

    Job SummaryThis is an exciting opportunity to join our team at Brockville General Hospital as a Care Coordinator - Mental Health Specialist. In this role, you will play a critical part in providing comprehensive care to our patients. About the RoleThis position comes with a competitive salary of $120,000 per year, taking into account the hospital's location...


  • Brockville, Canada InspiAIR Brockville Full time

    InspiAIR Inc. was founded in 2005 to raise the clinical standard for support and education in the growing therapeutic fields of Obstructive Sleep Apnea and Home Oxygen Therapy. We have developed best-in-class proprietary Clinical Protocols & implemented advanced respiratory therapies using state-of-the-art respiratory equipment. InspiAIR is a Canadian...


  • Brockville, Canada InspiAIR Full time

    InspiAIR Inc. was founded in 2005 to raise the clinical standard for support and education in the growing therapeutic fields of Obstructive Sleep Apnea and Home Oxygen Therapy. We have developed best-in-class proprietary Clinical Protocols & implemented advanced respiratory therapies using state-of-the-art respiratory equipment. InspiAIR is a Canadian...