Executive Administrative Assistant
2 months ago
Unifor has a permanent opportunity for an Executive Administrative Assistant. The role involves supporting the Regional Director, Senior Directors and Assistants to the National Officers in a busy, multi-tasking, ever changing environment. To succeed, you must be highly organized and efficient, diplomatic yet assertive, have the ability to deal with people on many levels and prioritize tasks.
**Duties and responsibilities include, but are not limited to**:
- Perform daily administrative functions in a punctual, courteous and professional manner;
- Manage the schedule and travel arrangements of the Regional Director, Senior Directors and Assistants as required;
- Coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries;
- Use independent judgment to compose, format, and edit often complex and sensitive letters, memos, correspondences, reports, speeches and presentations from draft stage to finalization;
- Event and meeting coordination both onsite and off-site as required;
- Attend and travel to meetings and other events as needed to support the Regional Director, Senior Directors, Assistants, and other participants, fulfilling duties including notetaking and sending follow-up actionable items to meeting attendees and others;
- Follow an organized filing/document management process for electronic and paper documents;
- Provide back up support and assistance to front office leadership and other staff, as needed.
- Being privy to, and protect confidential materials and information consistent with Unifor’s confidentiality policy.
**Position Requirements**:
- Post-secondary education, diploma or equivalent preferred;
- A minimum of five (5) years’ experience in a similar role;
- Demonstrated ability to organize and coordinate work schedules for multiple persons;
- Established ability to work with confidential information;
- Strong time management skills, with the ability to juggle multiple tasks and projects at once while working within tight and competing deadlines;
- Highly motivated self-starter with ability to work independently as part of an overall team;
- Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences;
- An excellent mastering of the English language (verbal and written) with strong attention to detail in writing, editing and proofreading documents;
- Bilingual French / English is an asset;
- Impeccable attention to detail;
- Advanced knowledge of Microsoft Outlook and Office (Word, Excel and PowerPoint);
- Available and prepared to work non-standard hours, and travel for extended periods as needed.
**Job Types**: Full-time, Permanent
**Salary**: From $69,407.52 per year
**Benefits**:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Overtime pay
Application question(s):
- Have you worked for a political organization/Union in Canada?
**Experience**:
- Administrative: 5 years (required)
Willingness to travel:
- 25% (required)
Work Location: In person
Application deadline: 2023-08-31
We have other current jobs related to this field that you can find below
-
Executive Administrative Assistant
2 months ago
North York, Canada SEIDEN HEALTH Full time**About Seiden Health** Seiden Health Group and its affiliated companies, Seiden Health Management Inc., Canadian Benefits Management Limited and Dr. Howard Seiden & Associates, is a doctor-owned and operated medical-legal evaluation, disability benefits management, occupational health consulting and medical advisory firm in Canada. *** You will not be...
-
Executive Administrative Assistant
2 weeks ago
North York, Canada The Steven Kim Group - Real Broker Full time'''Overview: **Responsibilities**: - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute correspondence, memos, and reports - Conduct research and compile data for various projects - Assist with document preparation and editing using DocuSign - Handle sensitive and confidential information with discretion -...
-
Executive Administrative Assistant
2 months ago
North York, Canada Toronto Soccerplex Full timeWe are looking for a fully experienced Executive Administrator Assistant. This is an all-encompassing role that requires great organizational skills and a strong personality to deal with the various daily situations that transpire in a fast-paced environment. **Minimum 3 - 5 years experience in an administrative/bookkeeping role** Must have excellent...
-
Executive Assistant
2 months ago
North York, Canada Bernard Betel Centre Full time**Position Summary** The Bernard Betel Centre is a vibrant, growing, active non-profit community centre for adults 55+ years. Prior to the COVID-19 pandemic, the Centre offered over 120 programs each week to 2,300 members and many more non-members including special events, courses, volunteer opportunities, Meals on Wheels and many other cultural,...
-
Executive Assistant/ Office Administrator
2 weeks ago
North York, Canada Thornhill Medical Full time**About Thornhill Medical**: **Position Summary**: The _**Executive Assistant/**_ _**Office Administrator **_is responsible for providing administrative support to the President and CEO, and the overall Executive team as required. The position also oversees the efficient management of the office operations and facilities and related administration, projects,...
-
Executive Assistant/administrative Assistant
2 weeks ago
North York, Canada The Zadegan Group Full time_ RESPONSIBILITIES - Assist and prepare all transactional paperwork such as CMAs, offers, amendments, agency forms, waivers, etc. - Assist and prepare all listings paperwork such as Listing Agreements, Working with a Realtor, Schedule B, FINTRAC, etc. - Organize and maintain electronic files - Organizing client/agent events; Christmas Parties, Client...
-
Executive Assistant
2 months ago
North York, Canada VPC Group Inc Full time**VPC Group Inc.** is a Canadian manufacturer specializing in converting chemicals and fibre into quality foam and nonwoven products for the home furnishing markets. A privately owned company, VPC Group is committed to creating positive work experience for employees by providing them with a safe work environment and opportunities for growth. VPC Group has...
-
Executive Assistant
3 hours ago
North York, Canada VPC Group Inc Full time**VPC Group Inc.** is a Canadian manufacturer specializing in converting chemicals and fibre into quality foam and nonwoven products for the home furnishing markets. A privately owned company, VPC Group is committed to creating positive work experience for employees by providing them with a safe work environment and opportunities for growth. VPC Group has...
-
Executive Assistant
2 weeks ago
North York, Canada Pancreatic Cancer Canada Full time**EXECUTIVE ASSISTANT** **Job Title**: Executive Assistant **Department**: Office of the CEO **Location**: Toronto/Remote **Reports to**: Chief Executive Officer **Status**: Permanent, Full-Time **Background** Pancreatic Cancer Canada (PCC) is a vibrant, progressive organization taking on the world’s toughest cancer. We know just how aggressive we...
-
Executive Assistant
3 weeks ago
North York, Canada REVIVE Healthcare Group Full timeOverview: **Responsibilities**: - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and edit correspondence, reports, and presentations - Conduct research and gather information for various projects - Maintain confidential files and records - Assist with travel arrangements and expense reporting - Perform data entry and...
-
Executive Assistant
3 weeks ago
North York, Canada Cestar College of Business, Health & Technology Full time**The role**: Reporting to the Director, the Assistant will be accountable for general management of Cestar's corporate office and managing the day to day administrative functions to support the college's growing institutional practice. **Responsibilities**: - Executive Assistant Duties_ - Calendar management - Call screening - Travel coordination -...
-
Executive Assistant
2 weeks ago
North York, Canada THE EMPIRE LIFE INS. CO Full time**Executive Assistant**: **(Location: Hybrid - Greater Toronto Area; York Mills)** Empire life is looking to hire an Executive Assistant to join our team! As the Executive Assistant to two senior executives, you will work in a hybrid working arrangement to support all the executive’s administrative needs. **Why pursue this opportunity**Impactful work** -...
-
Executive Assistant
5 days ago
North York, Canada Numeris Full timeNumeris is Canada’s most trusted and authoritative source for broadcast measurement and consumer behaviour data. As well, the industry leading intelligence provider to broadcasters, advertisers, and agencies. We have been recognized for over 75 years as providing the gold standard in audience intelligence. We have great people who do exceptional work. We...
-
Executive Assistant
1 month ago
North York, Canada Second Bind Full timeWe are looking for an Executive Assistant who will provide administrative support to the management. **Key Responsibilities**: - **Bookkeeping**: Maintain accurate financial records, including expense tracking, invoice and vendor payment management, ensuring transparency and accountability in financial transactions. - **Organized Administrative Support**:...
-
Executive Assistant
6 days ago
North York, Canada Second Bind Full timeSecond Bind pioneers in environmental innovation, transforming clutter into purpose for a sustainable future. For more information, visit www.secondbind.com.We are looking for an Executive Assistant who will provide administrative support to the management.Key Responsibilities:Manage Executive Inbox and Calendar: Prioritize emails, schedule appointments, and...
-
Executive Assistant
3 weeks ago
North York, Canada Toronto Botanical Garden Full timeToronto Botanical Garden (TBG) is the leading destination in Toronto to experience sustainable horticulture, and to better understand our collective role as stewards of our ecosystem. With free admission and over 300,000 visitors a year, TBG welcomes everyone to learn to love plants. Beyond an inspiring plant oasis, we are a dynamic community hub and an...
-
Executive Assistant
2 months ago
North York, Canada People Corporation Full timeWe are seeking a Executive Assistant to join our BPA team in Wilson. The Executive Assistant assists with in the effective and efficient performance of a wide range of administrative and office support activities to support Consulting Team, Management, the Board of Trustees and associated stakeholders by implementing administrative systems, procedures, and...
-
Executive Assistant
2 weeks ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
-
Executive Assistant
7 days ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
-
Executive Assistant
4 weeks ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
