Executive Administrative Assistant

2 months ago


North York, Canada UNIFOR Full time

Unifor has a permanent opportunity for an Executive Administrative Assistant. The role involves supporting the Regional Director, Senior Directors and Assistants to the National Officers in a busy, multi-tasking, ever changing environment. To succeed, you must be highly organized and efficient, diplomatic yet assertive, have the ability to deal with people on many levels and prioritize tasks.

**Duties and responsibilities include, but are not limited to**:

- Perform daily administrative functions in a punctual, courteous and professional manner;
- Manage the schedule and travel arrangements of the Regional Director, Senior Directors and Assistants as required;
- Coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries;
- Use independent judgment to compose, format, and edit often complex and sensitive letters, memos, correspondences, reports, speeches and presentations from draft stage to finalization;
- Event and meeting coordination both onsite and off-site as required;
- Attend and travel to meetings and other events as needed to support the Regional Director, Senior Directors, Assistants, and other participants, fulfilling duties including notetaking and sending follow-up actionable items to meeting attendees and others;
- Follow an organized filing/document management process for electronic and paper documents;
- Provide back up support and assistance to front office leadership and other staff, as needed.
- Being privy to, and protect confidential materials and information consistent with Unifor’s confidentiality policy.

**Position Requirements**:

- Post-secondary education, diploma or equivalent preferred;
- A minimum of five (5) years’ experience in a similar role;
- Demonstrated ability to organize and coordinate work schedules for multiple persons;
- Established ability to work with confidential information;
- Strong time management skills, with the ability to juggle multiple tasks and projects at once while working within tight and competing deadlines;
- Highly motivated self-starter with ability to work independently as part of an overall team;
- Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences;
- An excellent mastering of the English language (verbal and written) with strong attention to detail in writing, editing and proofreading documents;
- Bilingual French / English is an asset;
- Impeccable attention to detail;
- Advanced knowledge of Microsoft Outlook and Office (Word, Excel and PowerPoint);
- Available and prepared to work non-standard hours, and travel for extended periods as needed.

**Job Types**: Full-time, Permanent

**Salary**: From $69,407.52 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Overtime pay

Application question(s):

- Have you worked for a political organization/Union in Canada?

**Experience**:

- Administrative: 5 years (required)

Willingness to travel:

- 25% (required)

Work Location: In person

Application deadline: 2023-08-31



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