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Executive Assistant

3 months ago

North York, Canada Second Bind Full time

Second Bind pioneers in environmental innovation, transforming clutter into purpose for a sustainable future. For more information, visit www.secondbind.com.

We are looking for an Executive Assistant who will provide administrative support to the management.

Key Responsibilities:

  1. Manage Executive Inbox and Calendar: Prioritize emails, schedule appointments, and coordinate meetings for the executive team, ensuring efficient time management and organization.
  2. Bookkeeping: Maintain accurate financial records, including expense tracking, invoice and vendor payment management, ensuring transparency and accountability in financial transactions.
  3. Organized Administrative Support: Provide comprehensive administrative support to the executive team, including document preparation, data entry, and filing, ensuring smooth workflow and easy retrieval of information.
  4. Communication Management: Facilitate clear and timely communication within the team and with external stakeholders, ensuring that messages are conveyed accurately and promptly.
  5. Hybrid/Remote Work Coordination: Effectively manage tasks and responsibilities in both hybrid and remote work environments, utilizing digital communication tools and platforms to stay connected and productive.
  6. Tech-Savvy Project Management: Utilize project and time management tools proficiently to streamline workflows, track progress, and optimize productivity, leveraging platforms such as Click Up and Google Calendar.

Requirements

  • Bachelor's or college degree in Business, Finance, or any related field
  • Demonstrated experience as an Executive Assistant or in a similar administrative role
  • Exceptionally organized and detail-oriented, with strong time management skills
  • Outstanding written and verbal communication skills
  • Must be able to work in a hybrid or remote capacity, with a reliable internet connection.
  • Proficiency in project and time management tools
  • Must be comfortable with technology and have a solid understanding of digital tools and platforms
  • Experience with basic bookkeeping, preferably using Quickbooks
  • Previous experience in warehouse operations and logistics an advantage

Second Bind values diversity and equity. The company aims to assist and facilitate the inclusion of individuals with disabilities, ensuring equal access to the opportunities and activities available in the company. Second Bind also recognizes its responsibilities and pledges to fulfill accessibility requirements for individuals with disabilities as mandated by the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodation, send an email to hr@secondbind.com.

Benefits

  • Training & Development
  • Extended Healthcare Plan (Medical, Disability, Dental & Vision)
  • Employee Discounts