Executive Assistant
3 weeks ago
**Looking for an Executive Assistant**
Come join our dynamic and adventurous team at Nootka Marine Adventures We are based in beautiful Courtenay, on Vancouver Island, BC.
Nootka Marine Adventures is a leading resort operator dedicated to sustainable adventure tourism on the west coast of Vancouver Island. We host guests from around the world and love to share our passion for saltwater sportfishing and other outdoor adventures. Our focus is to grow a new generation of passionate anglers by teaching families and youth to fish.
3 Dream Resorts on Vancouver Island | Nootka Marine Adventures
**Position**:
We are looking for an **Executive Assistant** to join our team. Reporting to the Manager of Finance and Administration, you have a passion for organization, a proactive approach, and a keen eye for detail. You will be the management team’s right-hand person who enables us to advance company goals.
- Has a professional and mature demeanor with a commitment to confidentiality.
- Has excellent written and verbal communication skills.
- Is adaptable to changing needs and able to multitask effectively.
- Is detail oriented with strong organizational and numeracy skills.
- Can be reliable and flexible to travel when required.
- Has excellent time management and a strong ability to prioritize work when under pressure.
- Is a positive contributor to the office environment.
**Skills and experience required**:
- Experience working in a role requiring confidentiality.
- Administrative experience supporting busy executives.
- Customer service experience with strong interpersonal skills.
- Creative design skills using desktop publishing software.
- Some basic bookkeeping experience (preferred).
- Proficient use of Microsoft Office including Word, Outlook, and Excel.
- Valid BC driving license.
- Legally entitled to work in Canada.
**You will**:
- Support general office operations and working environment of Head Office.
- Provide manager support with data entry and document uploads to multiple software databases.
- Support the accounting office with accounts payables and expense management.
- Support the HR Manager with employee file management.
- Support the CEO with calendar management and written communications.
- Prepare agendas, attend meetings, and take detailed minutes at internal and external meetings.
- Create and distribute the monthly employee newsletter.
- Arrange and coordinate travel for the CEO.
- Run errands as required.
- Switchboard of the office phone line.
- Greet and provide general support to office visitors.
**Compensation**:
This is a permanent year-round position with a competitive annual salary of $55,000 - $60,000.
**Schedule**:
- Full-time (40 hours per week)
- Monday to Friday
**To Apply**:
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