Executive Assistant

6 months ago


Courtenay, Canada Excel Career College Full time

Executive assistants typically function as support to high level executives and managers. They undertake a wide variety of duties and responsibilities, and provide personal administrative support and assistance to executive staff.

These top 5 skills are essential for successful job performance as an executive assistant:
1. **Work management** including planning, prioritizing and organizing tasks to effectively meet deadlines and achieve specific results.

2. **Strong communication skills** including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills.

3. **Information management skills** including collecting, reviewing and monitoring required information.

4. **Sound decision making skills** including using good judgment and logical processes to arrive at an appropriate decision.

5. **Problem analysis and assessment skills** including identifying issues promptly and taking the right course of action to manage the problem.

**Key Duties and Responsibilities**
- Prepare and edit correspondence, communications, presentations and other documents
- Design and maintain databases
- File and retrieve documents and reference materials
- Collate and manage data
- Conduct research, collect and analyze data to prepare reports and documents
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Arrange and co-ordinate meetings and events
- Record, transcribe and distribute minutes of meetings
- Monitor, screen, respond to and distribute incoming communications
- Answer and manage incoming calls
- Liaise with internal staff at all levels
- Interact with external clients
- Co-ordinate project-based work
- Review operating practices and implement improvements where necessary
- Supervise, coach and train administrative support staff

Other duties as required.

**Education and Experience**
- Minimum of 3 years experience providing support at a high level
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Formal education is an asset

**Key Competencies**
- Organizational and planning skills
- Communication skills
- Information gathering and monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Initiative
- Confidentiality
- Team member
- Attention to detail and accuracy
- Adaptability

**Salary**: $19.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- English at a high conversational level (required)

Work Location: In person


  • Executive Assistant

    2 months ago


    Courtenay, Canada Nootka Marine Adventures Full time

    **Looking for an Executive Assistant** Come join our dynamic and adventurous team at Nootka Marine Adventures! We are based in beautiful Courtenay, on Vancouver Island, BC. Nootka Marine Adventures is a leading resort operator dedicated to sustainable adventure tourism on the west coast of Vancouver Island. We host guests from around the world and love to...

  • Executive Assistant

    1 month ago


    Courtenay, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Courtenay. The successful candidate will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and appointments, and...


  • Courtenay, British Columbia, Canada Courtenay White Spot Full time

    Courtenay White Spot is looking for an experienced and skilled Executive Chef Assistant to join our team. This is a fantastic opportunity to work in a dynamic and fast-paced environment where you can utilize your culinary expertise to deliver exceptional dining experiences.


  • Courtenay, British Columbia, Canada North Island College Full time

    Job SummaryThe Executive Assistant to the Board of Governors is a senior-level administrative position responsible for providing high-level support to the Board and its committees. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.Key ResponsibilitiesProvide administrative support to the...


  • Courtenay, Canada CLEARFLO SOLUTIONS INC. Full time

    Executive Assistant - Position Available We recognize and acknowledge that we are operating on the ancestral, and Unceded territories of the K’òmoks First Nation, where we live, learn, collaborate and work together. About us By definition, the Clearflo team are social entrepreneurs proudly that develop sustainable technologies. Namely, sustainable,...


  • Courtenay, Canada North Island College Full time

    Position Summary Reporting to the Director, College Governance & Strategy, the Executive Assistant to the Board of Governors is responsible for managing and coordinating the activities of the North Island College Board of Governors. The Executive Assistant is an advanced, executive-level position which provides confidential administrative support to the...


  • Courtenay, Canada Cloutier Matthews LLP Chartered Professional Accountants Full time

    **About Us**: Cloutier Matthews LLP. Let’s talk life. Let’s talk business. Cloutier Matthews LLP is a full-service accounting firm located in Courtenay BC. We believe in delivering superior value and service to our clients, as well as providing a positive and enriching work environment for our employees. We like to work hard but also play hard, which...

  • Executive Assistant

    5 months ago


    Courtenay, Canada Nootka Marine Adventures Full time

    **Our Team is Growing!** Come join our dynamic and adventurous team at Nootka Marine Adventures! We are based in beautiful Courtenay, on Vancouver Island, BC. Nootka Marine Adventures is a leading resort operator dedicated to sustainable adventure tourism on the west coast of Vancouver Island. We host guests from around the world and love to share our...


  • Courtenay, British Columbia, Canada North Island College Full time

    Job SummaryThe Executive Assistant to the Board of Governors is a senior-level position that provides high-level administrative support to the Board and its committees. The successful candidate will have a strong background in governance and strategy, with excellent communication and organizational skills.Key ResponsibilitiesProvide confidential...

  • Executive Assistant

    2 months ago


    Courtenay, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Courtenay. As an Administrative Assistant, you will be responsible for a variety of administrative tasks, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative...


  • Courtenay, British Columbia, Canada North Island College Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to the Board of Governors at North Island College. This is a unique opportunity for a skilled professional to join our team and contribute to the effective governance of the College.About the RoleThe successful candidate will be responsible for...


  • Courtenay, Canada Urban One Management Inc. Full time

    **Urban One - **_Construction Reimagined_** Are you looking to make a difference at work and turn ideas into action? Do you love seeing your efforts realized and buildings come to life? We want to hear from you! Urban One is pushing the boundaries of what is possible and going beyond what is expected. We are a small company driven by big ideas. We are...


  • Courtenay, British Columbia, Canada EightSix Network Full time

    About the RoleWe are seeking a skilled and motivated Culinary Team Member to join our team at EightSix Network. This is an exciting opportunity for a culinary professional to work in a fast-paced kitchen environment and contribute to the success of our restaurant.Key ResponsibilitiesAs a Culinary Team Member, you will be responsible for assisting in the...

  • Program Assistant

    3 days ago


    Courtenay, Canada Indigenous Womens Sharing Society Full time

    **Job Summary** The Program Assistant plays a vital role in supporting the operational and administrative functions of our programs. This position is ideal for individuals who are organized, detail-oriented, and possess strong communication skills. The Program Assistant will assist in data collection, project management, and public speaking engagements while...


  • Courtenay, British Columbia, Canada A&W Full time

    Job Title: Restaurant Assistant ManagerWe are seeking a highly motivated and organized Restaurant Assistant Manager to join our team at A&W. As a key member of our management team, you will be responsible for overseeing daily restaurant operations, ensuring exceptional customer service, and driving sales growth.Key Responsibilities:Evaluate daily restaurant...


  • Courtenay, British Columbia, Canada Mark's Full time

    Key ResponsibilitiesAs an Assistant Manager at Mark's, you will be responsible for leading the team, providing exceptional customer service, and ensuring the delivery of service model standards. You will also be responsible for leading the B2B Mark's Commercial Business function, including order entry and management, and coaching the team to ensure accurate...

  • Youth Assistant

    6 months ago


    Courtenay, Canada Wachiay Friendship Centre Full time

    _**Position Summary**:_ The Bears & Eagles Program assistant works to empower and support youth and families impacted by diagnosed or suspected Complex Developmental Behavioural Conditions (CDBC), Fetal Alcohol Spectrum Disorder (FASD) and Fetal Alcohol Effect (FAE). This position reports to Youth coordinator, the Executive Director or Board Designate. -...

  • Assistant F&b Manager

    3 months ago


    Courtenay, Canada Mount Washington Pacific, ULC Full time

    **Job Title**: Assistant Food and Beverage Manager **Location**: Mount Washington Alpine Resort, British Columbia, Canada **Job Type**: Full-time **Reports To**: Food and Beverage Manager **Job Summary**: **Key Responsibilities**: - ** Operational Management**: Assist the Food and Beverage Manager in overseeing all food and beverage operations,...


  • Courtenay, British Columbia, Canada Courtenay White Spot Full time

    Job DescriptionAbout the RoleAt Courtenay White Spot, we are seeking a skilled Line Cook to join our kitchen team. As a Line Cook, you will be responsible for preparing and cooking complete meals or individual dishes and foods to the highest standards.Key ResponsibilitiesPrepare and cook complex meals and dishes in a fast-paced kitchen environmentSupervise...


  • Courtenay, Canada Pattison Media Full time

    **Courtenay/Comox/Campbell River, BC**: Pattison Media has an exciting opportunity to join our Vancouver Island Sales Team in the beautiful Comox Valley, covering the region of Nanaimo, Oceanside, Comox Valley, and Port Alberni. We provide training, leadership, goal setting, and assistance to help make you successful. We offer a professional media...