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Legislative Coordinator

4 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 19931

Legislative Coordinator
Corporate Services
City Clerk
71 Main St., W.

NUMBER OF VACANCIES: 1

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week
- GRADE: 4
- SALARY/HOUR: $39.380 - $46.059 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Regular

Job Description ID #: 929

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES
- Reporting to the Manager of Legislative Services/Deputy Clerk is responsible for effective co-ordination of legislative and administrative services to Standing Committees, Tribunals, Advisory Committees and Council.Accountable for achieving sectional Divisional goals and objectivesResults oriented in a deadline driven environment.Possesses a demonstrated record of working in a team-oriented environmentAble to work independently on multiple priorities and ensures deadlines are adhered to and established procedures followed.

GENERAL DUTIES

Responsible for the effective coordination of Standing Committee, Sub-committee and Council meetings.

Prepares Agendas, Minutes, Reports of Standing Committee, Sub-Committee and Council meetings

Attends Standing Committee, Sub-committee and Council meetings as required.

Responsible for Live Video Streaming of Standing Committee and Council meetings

Co-ordinates and attends agenda review meetings as required.

Coordinates and reviews staff reports and materials for Standing Committee and Sub-Committee Agendas

Liaises with Elected Officials, Senior Management Team, staff, other levels of government on city issues as required.

Notifies all interested parties of decisions of Committees and Council by preparing official correspondence including correspondence to other levels of Government and Outside Organizations

Provides procedural advice and legislative assistance to Committee Chairs, and members of Council, as required.

Answers inquiries from the general public, members of Council and staff.

Assists in the selection process by coordinating interviews and appointments of Citizen Volunteer members to Sub Committees and Volunteer Committees.

Provides guidance to staff liaisons of Volunteer Committees as required.

Member of the City’s Emergency Control Group responding to municipal emergencies and catastrophic events.

Performs other duties as assigned which are directly related to the responsibilities of the position.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

QUALIFICATIONS

Must be able to demonstrate a level of expertise related to the duties described above, normally acquired through a College Diploma in Business Administration and/or a combination of education and work-related experience, preferably in a Municipal Clerks/Legislative setting.

Excellent interpersonal and written communication skills and ability to deal diplomatically with all levels of management, staff, elected officials and the public.

Excellent and effective time management skills.

Experience in a computerized environment. Intermediate proficiency in Microsoft Office, Word and Excel.

A.M.C.T. designation is an asset.

Knowledge and ability to interpret parliamentary practices and procedures. Thorough knowledge and understanding of general statutes governing municipal operations in Ontario

Acute sense of confidentiality and judgment required.

Must be available to perform duties outside normal business hours, in a fast paced, deadline-oriented environment.

Note: Attendance as some evening meetings is required.

Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accom

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