Legal Assistant
6 months ago
**About Us**
Archer Advisory provides matter management and bookkeeping services to law firms across Canada and the USA. This firm is focused on small and mid-market law firms who are looking for a dependable team to run their accounting department and handle other related back-office services. We are **NOT** a law firm, nor do we provide legal services, rather we assist law firms with keeping their back office in order and assist them in keeping compliant with their Law Society or Bar Association.
**About Us**:
Archer Advisory provides matter management and bookkeeping services to law firms across Canada and the USA. This firm is focused on small and mid-market law firms who are looking for a dependable team to run their accounting department and handle other related back-office services. We are **NOT** a law firm, nor do we provide legal services, rather we assist law firms with keeping their back office in order and assist them in keeping compliant with their Law Society or Bar Association.
**Job Summary**:
We are seeking a highly organized and detail-oriented Legal Assistant to join our team. The Legal Assistant will provide administrative support to our clients and assist with various tasks to ensure the smooth operation of our clients' backoffice.
**Duties**:
- Book trust and financial information into legal billing software such as Clio;
- Record dockets and reimbursable expenses;
- Prepare invoices for approval from lawyers and issue to clients once approved;
- Communicate with Managing Partners on discrepancies in individual matters;
- Communicate with clients regarding billing, trust funds and any issues;
- Work with the Trust Accountant to reconcile the trust account at the end of the month;
- Assist with project management by tracking deadlines and coordinating with team members;
- Organize and maintain physical and electronic files;
- Perform clerical duties, including answering phone calls, scheduling appointments, and managing calendars; and
- Any other admin, financial or bookkeeping tasks as required.
This position is in-person and conducted at our Vaughan Office.
**Qualifications**:
- 2 years experience as a Legal Assistant or similar role;
- Diploma or Certificate from a Canadian Post-Secondary Instiution for Legal Assistant or Legal Clerk;
- Excellent written and verbal communication skills;
- Strong clerical skills, including data entry, filing, and managing calendars;
- Experience with trust accounting, matter management and legal billing;
- Familiarity with Law Society Bylaws in Canada and/or Bar Association Bylaws in the US is considered an asset; and
- Experience with Clio and Quickbooks Online is considered an asset;
**Compensation**:
- Salary Range: $45,000 - $55,000
- Quarterly Performance-Based Bonuses
- Medical Reimbursement Program
- Group RRSP
- Company Events
- Additional Statutory Holidays Offered
- Full or Partial Tuition Covered for approved Designation or Degree Programs
Please note that all positions at our company are paid positions. We offer competitive compensation packages based on qualifications and experience.
**Job Types**: Full-time, Permanent
Pay: $45,000.00-$55,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Extended health care
- On-site parking
- Tuition reimbursement
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Education**:
- AEC / DEP or Skilled Trade Certificate (required)
**Experience**:
- legal assistant or legal clerk: 2 years (required)
Work Location: In person
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