Bookkeeper/administrator

3 months ago

Hamilton, Canada Canadian Society for Medical Laboratory Science Full time

**Bookkeeper/Administrator**

We’re looking for a super star Bookkeeper/Administrator to work collaboratively as part of our Membership & Finance team. Using your meticulous attention to detail, magical organizational skills and solid accounting experience, you will use Quickbooks, excel and other technology to keep our accounts balanced, and our members happy

You welcome variety in your day with a mix of bookkeeping tasks as well as other customer service and administrative work.

You should be curious and innovative to help find solutions that drive value for our members. You’re excited about rolling up your sleeves, creating and constantly improving processes, and learning from those around you.

**Who are we?**

CSMLS proudly serves as the national professional society for Canada’s medical laboratory professionals and the national certifying body for medical laboratory technologists and medical laboratory assistants. We are a not-for-profit organization that is funded entirely by membership dues and revenues from goods and services provided to our membership and the laboratory community at large.

We hire and promote diverse people with the skills to fit our varied roles, but we all share a common set of ideals and principles.

They are:
Respect Everyone

Aim for Awesome

Always Adapt

Be Dependable

Keep Learning

Our Members are Everything

These principles help us build an engaging organization that creates great member experiences and fosters a great work place environment.

**About the Position**

Reporting to the CFO, you will be working closely with our Membership Services Administrator to provide excellent customer service to our members, as well as being responsible for our accounts payable and receivable function.

**What you will do in this role**:
**Bookkeeping duties (include but not limited to)**:

- Maintaining company accounts & managing receivables and payables through reconciliation of accounts, packing slips & invoices
- Seek out appropriate back up for all payables, verify all supporting documents, review for accuracy
- Keeping track of invoices and bills that are due to be paid, as well as money owed to the business from customers and clients
- Enter all payables in QuickBooks with appropriate detail and GL Codes
- Prepare online payment of invoices/EFT/Wire transfers
- Maintaining company accounts & managing receivables and payables through reconciliation of accounts, packing slips & invoices
- Performing general banking duties including transfers, payments, deposits and safeguarding documentation
- Balance required balance sheet accounts and generate payments when required
- Prepare and post month end journal entries
- Complete and remit quarterly HST remittances
- Maintaining an organized and functional filing system (both digitally and physically)
- Process membership fees, orders in database(iMIS) as required
- Assisting with annual audit by providing financial documentation as required

**Administrative duties (include but not limited to)**:

- Process/Packing/Shipping of orders to members as needed
- Assist with Mailing as needed
- Keeping track of inventory (office supplies etc.)

**What you bring**:

- At least 3 years bookkeeping/accounting and office experience
- Diploma or other post secondary education related to role considered an asset
- Able to work independently (Hybrid work environment)
- Requires focus on accuracy, compliance, process improvements and efficiency
- Excellent time management and use of established procedures to complete time sensitive tasks
- Strong communication skills
- Well organized and attention to detail
- Other software knowledge an asset but not required-iMIS, Plooto, Smartsheet, PayPal
- Passionate learner, willing to learn new tasks and expand scope of responsibilities
- Experience in the not-for-profit sector and bilingualism is an asset

This position is permanent, full time 37.5 hours per week.

We are a small, close knit organization with 23 full time staff.

As an organization we have decided to keep our hybrid model, meaning there will be some in-office days and some working from home days once initial onboarding is completed

Full-time, in-office work is expected during initial training and onboarding.

**We offer**:
Other perks - cost of living increases, pay for performance increases & bonuses; comprehensive employer paid group benefits; employer-matching pension plan; generous paid time off policy; free parking; employee assistance program; tuition reimbursement/professional development opportunities; health and wellness programs, company events and social gatherings; work perks program (Perkopolis); half day Fridays all summer; paid shutdown between Christmas and New Year.

**How to Apply**:
Submit resume, and cover letter showcasing why you think you would be great in this role

Note: CSMLS does not use any form of AI in our recruitment process, rest assured a person is reading what you send us

If you are contacted f

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