Expeditor/administrative Assistant
3 weeks ago
**EXPEDITOR/ADMINISTRATIVE ASSISTANT**
We are looking for a highly organized and detail oriented expeditor/administrative assistant who enjoys working in a fast paced environment. This position will assist with activities related to shipping and receiving, confirming accuracy of orders, generating reports on progress, completion dates, production challenges, stock levels and costs. You will report directly to the Operations & Studio Director and assist with processes such as purchasing, file management, order progress, and forward issues to management. You will also provide administrative assistance to the Partners and Accounting.
**Expeditor Responsibilities**:
- Liaising with vendors to ensure orders are placed accurately and on time
- Examining costs for inconsistencies, such as mischarges
- Follow orders through for timely delivery of goods
- Receiving shipments of materials/products, and examining deliveries to ensure accurate quantities, quality, and specifications
- Facilitating flow of materials between various departments and parties
- Meeting and collaborating with management to assess suppliers and vendors, and to identify solutions for any ongoing problems
- Assisting Partners, Designers, and Accounting with administrative tasks
- Welcoming guests and forwarding phone calls
- Performing clerical duties, and maintaining accurate records and files of activities
- Following established guidelines, instructions, policies, and procedures
**Expeditor Requirements**:
- 3+ years of work experience in a similar role
- Proficient understanding of materials and services procurement
- Excellent computer skills
- Proficient with Microsoft Office, Word, and Excel
- Experience with QuickBooks
- Experience with bookkeeping
- Strong communication skills, both verbal and written
- Proficient people skills
- Demonstrate analytical, problem-solving, organizational, and time-management skills
- Valid drivers license with access to a vehicle
- Ability to comply with company policies and procedures
**Salary**: $45,000.00-$55,000.00 per year
**Benefits**:
- Extended health care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Ottawa, ON K1R 6P1: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative experience: 3 years (preferred)
Work Location: In person
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