Administrative Assistant, Centre for Wellbeing in

3 weeks ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

The Centre for Wellbeing in Education (The Centre) in the Werklund School of Education is currently seeking an Administrative Assistant for approximately 1 year. This Full-time Fixed Term position reports to the Director, Centre of Wellbeing in Education. This position may require changes to the work schedule encompassing evening and weekend hours when workshops and other events are scheduled.

The Centre includes the Integrated Services in Education (ISE) clinic, a research portfolio and an outreach and professional learning portfolio. The ISE clinic offers high quality psychological assessment and prevention services for the community and contracted agencies and also offers high quality individual and group counselling programs to support prevention and treatment services for the mental health and wellbeing of children, youth, emerging adults and parents. The research portfolio is responsible for enhancing research within the Center. The outreach and professional learning portfolio cultivates relationships with key partners and stakeholder groups in Alberta related to wellbeing in education and develops external professional learning series in wellbeing (physical, social, emotional) for parents, educators, and psychologists.

Working within the framework of the University and Werklund School of Education policies and procedures, the Administrative Assistant is called to make decisions using independent judgment. Nature of contacts with faculty, other University departments, and the public requires excellent communication skills using tact and diplomacy, and a high degree of confidentiality.

This position will be working in a challenging, high paced environment involving shifting priorities, high call volume, visitors, staff and students with requests for information and work requirements, and an environment of change related to the development of the Centre, requiring skills to analyze, clarify and interpret information. There are periods of high volume with time sensitive deadlines.

The Administrative Assistant will be responsible for providing coordination and administrative support for the research and outreach and professional learning activities under the direction of the Centre director and academic directors.

The Administrative Assistant will be also responsible for supporting ISE clinic reception when the clinic administrative assistant is unavailable. As there may be short notice of the requirement to fill this role, the ability to shift priorities quickly and seamlessly is key to this position.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):
Centre Administrative Tasks:
Deal with shifting priorities ensuring all information is produced within deadlines in a professional, accurate manner
Provide administrative duties for Centre Director and Academic Directors
Provide support and consultation by organizing, prioritizing and responding as appropriate to specific requests and needs of the Centre
Compile data and draft routine correspondence and type, edit and proof-read general correspondence, Centre materials, grant proposals, manuscripts, annual report, and other related documents
Plan and coordinate workshops, professional learning series and events under the direction of the Centre Director and Academic Directors including arrangements for registration, venue and catering, travel, etc.
Maintain and update the applicable websites for the Centre
Schedule appointments, meetings, seminars, conferences, teaching which may require room bookings, setting up food requirements, preparing agendas, taking and transcribing minutes, preparing and distributing notices
Under the direction of the Centre Director process Centre expenses in a timely and accurate manner. Ensure receipts and documentation are appropriate and complete, and that claims are compliant with current policies

Scheduling/Reception Tasks:
Represent ISE in a professional and positive image in interactions with all internal and external staff and clients.
Initial contact for all administrative calls which may need to be directed and or handled in a professional and courteous manner.
Liaise with internal and external staff and agencies in a pleasant and professional manner and act as the initial resource person.
Demonstrate a leadership role by providing direction/information and taking appropriate action to deal with unusual circumstances as well as routine office procedures
Provide in-take services based on guidelines, inform potential clients about program details and
Provide information on the clinical services, fees, and procedures
Prioritize, organize, manage and respond as appropriate to incoming correspondence, information and inquiries to the Test Library Resource Centre.
Maintain clinic facility bookings and assist student clinicians in scheduling client appointments
Develop and maintain client database
Collect and dispatch mail, faxes, and tele

  • Administrative Assistant- HealthCare

    Found in: Jooble CA O C2 - 2 weeks ago

    Calgary, AB, Canada Wing Kei Care Centre Full time

    Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei’s staff and volunteers provide compassionate and individualized support for seniors through on-site health and living care. As an organization, we adhere to high standards of care, repeatedly receiving Exemplary Standing with Accreditation...

  • Administrative Assistant

    2 days ago

    Calgary, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Program Assistant

    5 days ago

    Calgary, Canada Canadian Centre for Profession Full time

    The Canadian Centre for Professional Legal Education (CPLED) is a non-profit organization that provides the training needed before being called to the Bars of Alberta, Manitoba, Saskatchewan and Nova Scotia. Law societies in the participating provinces require students to article and complete CPLED’s Practice Readiness Education Program (PREP) before...

  • Postdoctoral Scholar in Black Child

    Found in: beBee S CA - 2 weeks ago

    Calgary, Canada University of Calgary Full time

    Description Area: Black Child & Youth WellbeingDuration: 1 year with high possibility of extensionStart Date: July 1, 2024Salary: $60,000 CAD per annum plus University of Calgary Plan C Health BenefitsThe Department of Community Health Sciences in the Cumming School of Medicine at the University of Calgary is accepting applications for a Postdoctoral...

  • Administrative Assistant

    Found in: Jooble CA O C2 - 2 weeks ago

    Calgary, AB, Canada Wing Kei Care Centre Full time

    8 hours a day, 40 hours a week; occasional evenings/weekends as needed Posting Date March 20, 2024 ClosingDate THE OPPORTUNITY Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei’s staff and volunteers provide compassionate and individualized support for seniors through on-site health and...

  • Summer Job

    6 days ago

    Calgary, Canada Calgary Chinese Cultural Centre Full time

    **Responsibilities and Duties** - communicate and work with potential individuals and/or organizations/partners that may be interested in collaborating with the Centre - develop a long-standing relationship with clients/partners of the Centre - work closely with the chief administrator and the rest of the team to complete important tasks and other projects...

  • Administrative Secretary

    1 day ago

    Calgary, Canada Calgary Catholic School District Full time

    St. John Reception Centre 15-12 Street NW, Calgary Overall Accountability The Administrative Secretary, Education Centres provides clerical and administrative support to the Supervisor, team members, administration, personnel parents, students, and members of the public. The Administrative Secretary works in a collaborative manner and coordinates with...

  • Summer Job

    Found in: Jooble CA O C2 - 1 day ago

    Calgary, AB, Canada Calgary Chinese Cultural Centre Full time

    Responsibilities and Duties The successful candidate will be responsible for aiding in communications and marketing for the special community programs and events that are hosted by the Calgary Chinese Cultural Centre. General tasks for this position may include: - develop close communication, both internally and externally, with our program/course...

  • Moa/administrative Assistant

    6 days ago

    Calgary, Canada Bowglen Medical Centre Full time

    Medical office assistant/administrative assistance. Proficiency with the use of Wolf EMR and the Microsoft Word suite are desirable qualifications. Good interpersonal and customer relationship are non-negotiable qualities needed for this job. **Salary**: $15.00-$27.00 per hour **Benefits**: - Dental care Schedule: - 8 hour shift Supplemental pay...

  • Financial Centre Administrator- Calgary

    3 days ago

    Calgary, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • Ssc Administrative Assistant

    1 day ago

    Calgary, Canada MaKami College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...

  • System Navigator and Resource Specialist

    8 hours ago

    Calgary, Canada Distress Centre Calgary Full time

    **_System Navigator and Resource Specialist at _** **_SORCe_** **_ Part-time/20 hours per week_** **_ Contract to September 30, 2023_** **_ Start date - immediate_** **About** **SORCe** - The Safe Communities Opportunity and Resource Centre, or SORCe, is a multi-agency collaborative that connects people experiencing or at risk of experiencing...

  • Fund Development Associate

    8 hours ago

    Calgary, Canada Centre for Newcomers Full time

    The Centre for Newcomers (CFN) is an Alberta leader in providing a variety of settlement, language training and employment readiness services to newcomers. Our mission is to support newcomers and the receiving community in becoming a diverse, united community, through services and initiatives that create conditions of success for newcomers and that foster a...

  • Kumon Centre Assistant

    4 days ago

    Calgary, Canada Kumon Marda Loop Full time

    **Company description** Kumon is the world’s largest and most successful after-school learning program for children. It is an individualized study method that enables students to become self-learners, develop learning confidence, strong work skills, and mastery of math and reading concepts by completing worksheets on a daily basis of increasing...

  • Adult Care Worker Nights Omega

    7 days ago

    Calgary, Canada Calgary Drop-in & Rehab Centre Society Full time

    **ADULT CARE WORKER NIGHTS** Department: Emergency Shelter Job Category: Salaried Reports To: Coordinator, Emergency Shelter Position Type: Full Time, Contract Direct Reports: None Schedule: Days: 6:15AM - 2:15PM Afternoons: 2PM - 10PM Nights: 9PM - 7AM Indirect Reports: None **Location**: Main Building **About Us** The Calgary Drop-In and Rehab...

  • Adult Care Worker

    3 days ago

    Calgary, Canada Calgary Drop-in & Rehab Centre Society Full time

    **ADULT CARE WORKER** **Emergency Shelter** The Calgary Drop-In Centre (the DI) is more than emergency shelter. We provide essential care as well as health services, employment training, and housing supports to people who need help. Our programs and services connect people to permanent housing that meets their individual needs. Rooted in community and...

  • Adult Care Worker

    3 days ago

    Calgary, Canada Calgary Drop-in & Rehab Centre Society Full time

    **ADULT CARE WORKER** **Emergency Shelter** The Calgary Drop-In Centre (the DI) is more than emergency shelter. We provide essential care as well as health services, employment training, and housing supports to people who need help. Our programs and services connect people to permanent housing that meets their individual needs. Rooted in community and...

  • Summer Projects Assistant

    6 days ago

    Calgary, Canada Wing Kei Care Centre Full time

    JUser: :_load: Unable to load user with ID: 444 Summer Projects Assistant (Finance)PositionSummer Jobs Opportunity:Summer Projects Assistant(Finance)StatusTemporary - Full Time (16 weeks from May to end pf August)Shift5 Shifts/weekWork Hours8 hours per shiftPosting DateApril 24, 2024StartDateMay 6, 2024SUMMER JOBS OPPORTUNITY:Our workplace is one where...

  • Summer Projects Assistant

    6 days ago

    Calgary, Canada Wing Kei Care Centre Full time

    JUser: :_load: Unable to load user with ID: 444 Summer Projects Assistant (Finance)PositionSummer Jobs Opportunity:Summer Projects Assistant(Finance)StatusTemporary - Full Time (16 weeks from May to end pf August)Shift5 Shifts/weekWork Hours8 hours per shiftPosting DateApril 24, 2024StartDateMay 6, 2024SUMMER JOBS OPPORTUNITY:Our workplace is one where...

  • Summer Projects Assistant

    6 days ago

    Calgary, Canada Wing Kei Care Centre Full time

    JUser: :_load: Unable to load user with ID: 444 Summer Projects Assistant (Finance)PositionSummer Jobs Opportunity:Summer Projects Assistant(Finance)StatusTemporary - Full Time (16 weeks from May to end pf August)Shift5 Shifts/weekWork Hours8 hours per shiftPosting DateApril 24, 2024StartDateMay 6, 2024SUMMER JOBS OPPORTUNITY:Our workplace is one where...