Admin Assistant

3 weeks ago

Metro Vancouver Regional District, Canada TransLink Full time

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
PRIMARY PURPOSE:
Provides confidential administrative and clerical support to management in various departments.

KEY ACCOUNTABILITIES:
Provides confidential administrative, clerical and secretarial support to the department by producing a variety of confidential correspondence, memos, presentation materials, spreadsheets, reports, and tables from rough drafts and verbal instructions using word processing, spreadsheet and graphics software. Receives and distributes incoming mail. Photocopies and distributes outgoing mail. Sends data faxes. Performs reception duties for assigned departments as required, gives information to callers, takes messages, or transfers calls to appropriate individuals.

Maintains departmental employee information including employee timekeeping records, vacation schedules, changes of status, employee contact lists and other related reports as required. Maintains a database of outside contacts and/or the departmental SharePoint site, daily bring forward files, and sends follow up reminders to managers, employees and/or consultants to comply with impending departmental deadlines.

Co-ordinates arrangements for department staff and/or project committee meetings including: booking meeting rooms using MS Outlook, informing attendees of times, dates and agenda, and distributing copies of meeting minutes in a timely fashion to internal and external parties including business and government entities, as required.

Maintains filing and recording systems for various projects in progress and/or other department needs, in accordance with TransLink’s Records Management policies and procedures to ensure the efficient and secure storage and retrieval of correspondence, reports, reference material and other documents.

Maintains and orders office supplies and arranges for the maintenance and repair of office equipment. Prepares Local Purchase Orders, Purchase Requisitions and various other forms and forwards for approval.

Maintains daily appointment and vacation calendars for designated project managers and other key personnel as requested.

Coordinates hardware and software requirements for new staff in the department.

Provides administrative support to other projects, programs and related departments as required.

**Qualifications**:
EDUCATION AND EXPERIENCE:
The competencies for this position would typically be acquired through successful completion of Grade 12 and post-secondary courses in office administration and procedures.

Requires two (2) years’ administrative experience in an office environment where flexibility, prioritization and good interpersonal skills have been gained.

OTHER REQUIREMENTS:
Strong interpersonal skills including tact and diplomacy

Good verbal and written communication skills

Basic analytical skills to gather and input data into databases

Strong organizational skills to coordinate multiple tasks and projects

Proficiency on all office software, including word processing, spreadsheet, presentations, together with web-based and database systems

**Other Information**:
Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

**Work Schedule**:
37.5 hours per week.

**Work Designation**:
Hybrid

This position offers the flexibility of working both on-site and remotely within B.C.

**Rate of Pay**:
Salary $52,987 - $66,234 per annum (Actual salary offered will be commensurate with education, experience and internal parity).

The Total Compensation Package includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan. Focus on your development through tuition reimbursement, training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities.

  • Admin Assistant

    7 days ago

    North Vancouver, Canada Magellan Immigration Consulting Inc Full time

    A growing and dynamic business is looking for a mature and competent Admin Assistant who is looking for an Admin Assistant position. **Primary job responsibilities**: - Social media management - Bookkeeping - Helping the immigration consultant and the paralegal with immigration forms and drafting documents **Applicants should have**: - Experience with...

  • Marketing Admin Assistant

    1 month ago

    Vancouver, Canada Freshpoint Vancouver Ltd Full time

    We are looking for a **Marketing Admin Assistant **to join our team at FreshPoint Vancouver. The **Marketing Admin Assistant **will be responsible for managing companywide communications and marketing, send weekly reports to the Sales and Buying team, and enter customer orders in AS400 system for the cruise ship business. This role will be required to be...

  • Admin Assistant

    7 days ago

    North Vancouver, Canada Corporate Electric Ltd. Full time

    We have an immediate opening for experienced office admin assistant to support our fast growing Industrial Electrical site in North Vancouver. **Responsibilities**: - Create and update Excel & PDF documents - Works well both independently and with others - Strong English vocabulary is required. - Coordinate couriers - Perform daily filing, data entry and...

  • receptionist/admin assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Recruiting in Motion Full time

    Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver's business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates - temporary, contract, permanent or executive - are provided with exciting...

  • Admin Assistant/receptionist

    6 days ago

    North Vancouver, Canada North Shore ConneXions Society Full time

    **Position**: Admin Support Associate, Full-Time Come and join the administrative team at Intellectual Disability Society (IDS)! IDS is a mid-sized, non-profit organization that provides a variety of residential, community and employment services supporting individuals with intellectual disabilities. We see a community where all people with disabilities...

  • Ceramic Studio Admin Assistant

    1 month ago

    Vancouver, Canada Spawts Studio Inc. Full time

    **About Us**:Spawts is a family-owned small business that has been crafting custom ceramic keepsakes in the lower mainland for over 20 years. As a dedicated and small team-driven ceramic production studio, we value artistic excellence, efficiency and a positive attitude. We're currently seeking an admin assistant who is detail-oriented, computer savvy...

  • Office Admin

    1 day ago

    Halifax Regional Municipality, Canada Randstad Canada Full time

    An exciting opportunity awaits you. We are eagerly seeking for a dedicated Office Admin to join our client's team located in HRM; a well-established company. As part of the operations team, you will report directly to the Operations Manager and play a key role in the day-to-day operations.Starts: On June 12th, 2024Schedules: Monday to Friday - Full-Time...

  • Administrative Assistant 2

    2 weeks ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant 2 - Provincial Admin Department** BC Cancer Remote/Hybrid within Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve...

  • Concrete Foreman

    1 month ago

    Metro Vancouver Regional District, Canada Marcon Full time

    **About Us** Marcon Construction is a trusted name in the construction community. If a project needs building, we can do it, and chances are we have. Low-rises, high-rises, townhomes, retail centres, industrial parks—we’ve built them all, and partnered with well-known and highly regarded developers to complete each project. With every building our...

  • Camp, Admin Assistant

    1 month ago

    Vancouver, Canada BCSPCA Full time

    If you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity: **POSITION**: Camp, Admin Assistant - Vancouver - Canada Summer Jobs **STATUS**: Temporary, Full-time Position...

  • Service Contract Admin

    1 week ago

    Vancouver, Canada TEEMA Full time

    Job Title: Service Contract AdminJob ID: PL55032468Location: Vancouver, BCOverview:The Contract Administrator completes administrative activities for issued contracts supporting successful implementation of projects safely, with quality, within budget, and on time. What you will be doing:Processing requests for payments Processing purchase requisitions...

  • Service Contract Admin

    1 week ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Service Contract AdminJob ID: PL Location: Vancouver, BCOverview:The Contract Administrator completes administrative activities for issued contracts supporting successful implementation of projects safely, with quality, within budget, and on time. What you will be doing:Processing requests for payments Processing purchase requisitions Assisting...

  • Admin Assistant

    1 month ago

    Vancouver, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Admin Assistant/Front Desk

    2 days ago

    Vancouver, Canada Coast Mental Health Full time

    Admin Assistant/Front Desk - Casual (On-call)(Range: $24.76 to $26.38) Job Category: Head Office Positions Requisition Number: ADMIN003464 Apply now Posted : February 8, 2024 Part-Time Rate : $ 24.76 CAD per hour Locations Showing 1 location DescriptionJob Summary:Under the direction of the Administration Manager the Administrative...

  • Admin Assistant

    7 days ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant** **BC Emergency Health Services, Vancouver, BC** Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders. **What you’ll do** - Facilitate effective triaging of correspondence, determining...

  • Accounts Payable Administrative Assistant

    1 month ago

    Vancouver, Canada Heidelberg Materials US, Inc. Full time

    **AutoReqId**: 18036BR **Pay Class**: Salaried Non-Exempt **Minimum Pay Rate**: $24.46 **Maximum Pay Rate**: $33.02 **Department**: Administration **Line of Business**: Regional Administration **Job Posting**: Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement,...

  • Operations/admin Assistant

    4 weeks ago

    Vancouver, Canada Magsen Realty Full time

    Magsen Realty is looking for an Administrative Assistant to assist the Managing Brokers and Directors. We are a real estate firm doing sales and property management. There will be a mix of marketing and operations aspect in addition to the administrative tasks. This position will be Monday to Friday, 9:00AM-5:00PM. **Duties**: - filing and updating company...

  • Cash Assistant

    4 weeks ago

    Vancouver, Canada Hotel Belmont F&B Full time

    We are a busy restaurant and nightclub group in the downtown core in need of some office assistance. The bulk of the job is cash handling and data-entry. You will be responsible for entering cash-out data into spreadsheets, counting and distributing money, preparing staff tips, counting/refilling floats and invoicing. This is a part-time job (about 4-6...

  • Admin Assistant/receptionist

    4 weeks ago

    Vancouver, Canada La Clef Wellness Lounge Full time

    Job Summary: **Duties**: - greet and assist customers and visitors in a professional and friendly manner - answer phone calls and direct them to the appropriate staff members - provide administrative support such as filing, photocopying, and data entry - assist with scheduling appointments and maintaining calendars - respond to customer inquiries and...

  • Admin Assistant/receptionist

    1 month ago

    Vancouver, Canada Couloir Capital Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Assist in project coordination and management - Perform general clerical duties, including data entry, filing, and organizing documents - Answer and direct phone calls, take messages, and provide customer support - Greet and assist visitors to the office -...