Accounts Payable Administrative Assistant

1 month ago

Vancouver, Canada Heidelberg Materials US, Inc. Full time

**AutoReqId**: 18036BR

**Pay Class**: Salaried Non-Exempt

**Minimum Pay Rate**: $24.46

**Maximum Pay Rate**: $33.02

**Department**: Administration

**Line of Business**: Regional Administration

**Job Posting**:
Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates and ready-mixed concrete. Heidelberg Materials North America, previously known as Lehigh Hanson, operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.

Heidelberg Materials is looking for an Accounts Payable Administrative Assistant to join our Administrative Team. Reporting directly to the Administration Supervisor, this role will help with the processing of Accounts Payables, among other administrative duties.

**What you’ll get to do**:
**Payables**:

- Receive, code invoices from Purchase Order, Process into MAP (Onbase) for Manager approval
- New Vendor Setups
- Forward Vendor Statements to Vendor Support
- Speak with vendors, check in on payments and check into the process
- Expense Sheets / Employee reimbursements as required
- Expedite Payment Requests to Vendors (Manual Cheque Request) as needed
- Match tickets / Reconcile invoices
- Manage and escalate payments for critical vendors
- Accrual of invoices not in payable system at month end

**Purchasing Controls**
- Work closely with Supervisors/Management regarding purchase requests
- Support Purchase Order Process
- Submit to vendor, as requested
- Review/ facilitate the completion/ submission of vendor qualification paperwork and submit to safety department for final review if any data is missing or questionable, as requested
- Review purchasing trends for existing vendor agreements and make recommendations for improvements, in addition to being a person of contact for various small to mid-sized vendors

**Admin**
- Facilitating required paperwork for corporate donations (filling in and completing the appropriate paperwork) upon instruction from Supervisor/Management
- Assist team as required.
- Data entry, month end procedures
- Reception relief
- Admin Assistant backup as needed

**Who we’re looking for**:

- 1-3 years experience in accounts payable/book keeping
- 3-5 years of admin experience
- Some customer relations experience is preferred
- Computer savvy - OnBase(MAP), Excel, some SAP, JDE

**Work Environment**:

- Role operates primarily a professional office environment, but requires conducting business at manufacturing locations and job sites where the conditions include moving mechanical equipment, inclement weather, heat, humidity, and elevated noise levels

**What we have to offer**:

- Competitive base salary and participation in our annual incentive plan
- Highly competitive benefits programs
- Pension retirement savings plan with an automatic company contribution as well as matching contributions
- Our pre-employment process includes: reference checks, a medical screening, a criminal record check and a drivers abstract check.

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