receptionist/admin assistant

2 weeks ago

Vancouver, British Columbia, Canada Recruiting in Motion Full time

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver's business sector as the go-to agency for the recruitment and placement of outstanding employees.

BC-owned and operated, we ensure all our candidates - temporary, contract, permanent or executive - are provided with exciting and impressive employment opportunities.

In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies and we represent BC's TOP Employers

Our Client

Our Client is an exciting and thriving mining sector-focused management group . They are searching for an efficient and proactive RECEPTIONIST/ADMIN ASSISTANT to join their successful team. The preferred candidate exhibits self-motivation, diligence, organizational prowess, and meticulous attention to detail, coupled with a robust work ethic. If you have the experience and believe you are suitable for this amazing opportunity, then apply today
Salary ranges from 58-60+K Depending on experience.

Responsibilities:
Coordinating IT support, managing software renewals, and overseeing hardware procurement and maintenance to support IT management.
Supporting external audits as required.
Handling bookkeeping tasks, with potential for progression into an accounting role.
Managing reception duties such as call screening, message taking, and directing inquiries.
Providing administrative support to the legal department, including document filing and other administrative tasks.
Procuring office and kitchen supplies as needed.
Assisting with bank deposits when necessary.
Maintaining office equipment to ensure functionality.
Establishing and managing filing systems for onsite and offsite company records.
Arranging travel accommodations for staff.
Contributing to corporate event planning efforts.
Facilitating staff onboarding and departure procedures.
Compiling expense reports for executive management.
Managing the ordering and distribution of business cards.
Coordinating and organizing invoice support for corporate credit card transactions.

Qualifications:
A minimum of 5+ years of Reception/Admin experience
Post Graduate Diploma
Proficient in multitasking and adept at following instructions.
Capable of working both independently and collaboratively within a team environment.
Exceptional time management skills, demonstrating the ability to meet tight deadlines consistently.
Strong written and verbal communication abilities.
Advanced computer proficiency, particularly in Microsoft Office.
Detail-oriented with a focus on organization, analysis, and problem-solving.
Enthusiastic, motivated, and positive with a desire to grow within a dynamic organization.
Upholds integrity and maintains confidentiality in all operational matters.

How to Apply


All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait apply today

Visit our website for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's Employment Agency and represent BC's top employer's

  • Spa Receptionist

    3 weeks ago

    Vancouver, British Columbia, Canada Awesome Foot and Spa Full time

    Website: Position: Spa Receptionist Hourly Wage: $21 Term of Employment: Permanent, Full-Time, 40 hours per week Work location: 947 Seymour Street, Vancouver, British Columbia V6B 3L9 Vacation: 10 days paid vacation per year Job Description: Awesome Foot and Spa, located in Yaletown, specializes in Foot Reflexology & Massage Services. We are currently...

  • Clinical Receptionist

    1 week ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Clinic Receptionist (Gr2)Job TitleClinical ReceptionistDepartmentLung Centre Clinic Support Division of Respiratory Medicine | Department of Medicine | Faculty of MedicineCompensation Range$ $27.90 CAD HourlyPosting End DateMay 30, 2024Note: Applications will be accepted until 11:59 PM on the...

  • Service Contract Admin

    1 week ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Service Contract AdminJob ID: PL Location: Vancouver, BCOverview:The Contract Administrator completes administrative activities for issued contracts supporting successful implementation of projects safely, with quality, within budget, and on time. What you will be doing:Processing requests for payments Processing purchase requisitions Assisting...

  • Sr. Program Assistant, Clinical Ed Admin

    4 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)Job TitleSr. Program Assistant, Clinical Ed Admin (Year 3)DepartmentClinical Education Support 1 | Medical Undergraduate | Faculty of MedicineCompensation Range$4, $5,102.00 CAD MonthlyPosting End DateApril 22, 2024Note: Applications will be accepted until 11:59 PM...

  • HR and Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleHR and Administrative AssistantDepartmentResources & Admin Services | Department of Zoology | Faculty of ScienceCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 18, 2024Note: Applications will be accepted until 11:59 PM on the day prior to...

  • Research Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 3Job TitleResearch AssistantDepartmentFinance Admin Support Division of Cardiology | Department of Medicine | Faculty of MedicineCompensation Range$4, $5,228.81 CAD MonthlyPosting End DateMay 8, 2024Note: Applications will...

  • Research Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 3Job TitleResearch AssistantDepartmentFinance Admin Support Division of Cardiology | Department of Medicine | Faculty of MedicineCompensation Range$4, $5,228.81 CAD MonthlyPosting End DateMay 10, 2024Note: Applications will...

  • Administrative Assitant

    4 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Administrative Assistant Job ID: PL Location: Vancouver, BCOverview:The Administrative Professional Level 1 completes administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group's goals. This role is for an admin assistant who will be supporting a Director -...

  • Human Resources Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - HR Admin Clerk 4 (Gr7)Job TitleHuman Resources AssistantDepartmentUBC Library | Human Resources | StaffCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateApril 13, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt UBC,...

  • HR & Operations Support

    3 days ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr8)Job TitleHR & Operations SupportDepartmentAdministrative Leadership | Institute for the Ocean and Fisheries | Faculty of ScienceCompensation Range$4, $5,102.00 CAD MonthlyPosting End DateJune 2, 2024Note: Applications will be accepted until 11:59 PM on the day...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleAdministrative AssistantDepartmentAdministrative SupportCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 10, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateThis position is...

  • Occupational Health and HSSE Administrator

    6 days ago

    Vancouver, British Columbia, Canada NES Fircroft Full time

    NES Fircroft is a leading global technical recruitment company providing professional contract and permanent staff to a diverse world-wide client base within the oil & gas Industry. Job Title: Occupational Health and HSSE Administrator Location: Kitimat (or willing to relocate on your own) Length: 6 month contract to start Rotation: Mon-Fri 8 hours a day ...

  • Undergraduate Programs Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6)Job TitleUndergraduate Programs AssistantDepartmentAdministrative Support | BIE Advising and Work Learn_TA | Vancouver School of EconomicsCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 16, 2024Note: Applications will be accepted until 11:59 PM on...

  • Events and Logistics Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleEvents and Logistics AssistantDepartmentDean's Office Administration | Special Projects and Administration | Dean's Office | Faculty of Applied ScienceCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateApril 26, 2024Note: Applications will be...

  • Payroll Data Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Daifuku Co Full time

    What you bring:1+ plus of experience in a data admin role.Basic knowledge of payroll and / or data best practices and keen to learn country-specific payroll to progress with the team.Proficient in using software tools like Microsoft Excel and Google Sheets.An analytical mindset with great problem-solving abilities.Ability to adapt to a fast-paced,...

  • Dental Receptionist

    4 weeks ago

    Vancouver, British Columbia, Canada dentalcorp Full time

    About us: W Dental has been serving Vancouver and the surrounding areas for around 10 years. Our team of dentists are highly regarded in their field and provide unparalleled dental care in a safe and soothing environment. Dr. Ivan Kahn is a preferred provider for Invisalign Treatment with extensive knowledge regarding dental solutions for snoring, sleep...

  • Dental Receptionist

    1 month ago

    Vancouver, British Columbia, Canada dentalcorp Full time

    About us: Proudly serving the Vancouver community, Brush Dental Clinic is dedicated to providing exceptional oral care to its patients, led by Drs. Victoria Wong, Mike Chen, Jimmy Chow, and Grant Sun. Our practice offers a wide range of dental services, including general dentistry, cosmetic services, periodontics treatments, restorations, orthodontics, oral...

  • Dental Receptionist

    3 weeks ago

    Vancouver, British Columbia, Canada dentalcorp Full time

    About us: Proudly serving the Vancouver community, Brush Dental Clinic is dedicated to providing exceptional oral care to its patients, led by Drs. Victoria Wong, Mike Chen, Jimmy Chow, and Grant Sun. Our practice offers a wide range of dental services, including general dentistry, cosmetic services, periodontics treatments, restorations, orthodontics, oral...

  • Treasury Associate

    1 week ago

    Vancouver, British Columbia, Canada Kuehne + Nagel Full time

    Are you thinking about improving your career development and your professional growth? We invite you to join one of the most successful international logistics organizations here at Kuehne+Nagel. Our Vancouver branch is looking for a new Treasury Associate to join our Finance team. Your Role As a Treasury Associate, your primary responsibility lies within...

  • HR & Finance Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - HR Admin Clerk 4 (Gr8)Job TitleHR & Finance AssistantDepartmentAdministrative Support | Department of Mining Engineering | Faculty of Applied ScienceCompensation Range$4, $5,102.00 CAD MonthlyPosting End DateMay 7, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the...