Calgary Police Service

2 months ago

Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As an Office Coordinator, you will provide administrative support in the Psychological Therapies section. You will provide office coordination, data and records management and leader support while ensuring the safety, privacy and confidentiality of all individuals who enter the building. Primary duties include:

- Act as a first point of contact for clients and vendors.
- Help with inquiries and in the handling of urgent calls.
- Provide administrative support including maintaining schedules and calendars as well as organizing and coordinating appointments and meetings.
- Support the development of Standard Operating Procedures and legal documents.
- Manage work schedules in InTime and liaise with Payroll to address any issues.
- Consult with the Calgary Police Service (CPS) Security and Building Maintenance for site concerns and act as an Occupational Health and Safety Lead for the area.
- Manage and update PIMSY, an Electronic Medical Records (EMR) system, and Outcome Measure 45 (OQ45), a psychological outcome measures tool as well as internal databases and spreadsheets.
- Follow retention and disposition requirements of the CPS records retention schedule and file classification system.
- Administer and score Psychological Tests under the guidance and supervision of a psychologist.
- Prepare consent forms and test packages and maintain a confidential filing system for each testing group.

**Qualifications**
***A Certificate in Mental Health or similar field and at least 5 years of relevant experience in administrative work in a medical environment or mental health environment such as outpatient counselling.
Knowledge and experience in Microsoft programs is considered an asset.
Success in this position requires effective communication skills, efficiency and thoroughness, focus on results, relationship building, service orientation, stress tolerance and team building and teamwork.
- **Pre-employment Requirements**An enhanced security clearance will be conducted.
Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38

- Business Unit: Calgary Police Service

- Position Type: 1 Permanent

- Location: 5111 47 Street N.E.

- Compensation: Pay Grade 6 $31.30 - 41.86 per hour

- Days of Work: This position works a 5 day

- work week with 1 day off in a 3 week cycle.

- Hours of work: Standard 35 hour work week

- Audience: Internal/External

- Job ID #: 307689

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