Accounting Administrative Assistant
7 days ago
**Job Summary**
The Accounting Administrative Assistant supports the Finance team by performing tasks related to accounts receivable (AR) and accounts payable (AP). This role ensures the accuracy and timeliness of financial transactions, maintains organized financial records, and provides administrative support for the accounting department.
**Key Responsibilities**
**Accounts Receivable (AR)**
- Record and reconcile incoming payments in the accounting system.
- Prepare and manage the daily bank deposits and EFT payments.
- Monitor accounts receivable aging and follow up on overdue payments.
- Respond to customer inquiries regarding invoices, payments, and account status.
- Assist in preparing AR-related reports for management.
**Accounts Payable (AP)**
- Review and verify vendor invoices and payment requests for accuracy and compliance.
- Enter and process vendor invoices in the accounting system.
- Schedule and prepare payments via checks, ACH, or wire transfers.
- Reconcile vendor statements and resolve any discrepancies.
- Maintain and update Vendor credits.
**General Accounting and Administrative Support**
- Assist in month-end closing processes, including reconciling AR and AP accounts.
- Maintain organized and secure financial records, both digital and physical.
- Perform data entry, file management, and other clerical duties as needed.
- Collaborate with the finance team to improve processes and ensure accuracy.
**Qualifications**
**Education and Experience**
- High school diploma or equivalent required;
- 1-3 years of experience in AR/AP or general office administration duties.
**Skills and Competencies**
- Strong knowledge of Microsoft Office Suite, particularly Excel.
- Excellent attention to detail and organizational skills.
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize in a fast-paced environment.
**Work Environment**
- Office based - Monday to Friday 8:30 to 5:00
- Regular hours with occasional overtime during peak financial periods.
Pay: $18.00-$20.00 per hour
**Education**:
- Secondary School (preferred)
**Experience**:
- Accounting: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
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