Executive Assistant

6 months ago

Delta, Canada Wallenius Wilhelmsen Full time

Overview:
**Join Our Team as an Executive Assistant and Drive Change at Wallenius Wilhelmsen**

**About Us**:
Wallenius Wilhelhemsen is a global shipping and logistics services company (+155 years in business, +8,200 employees across 29 countries). WW operates one of Canada’s premier vehicles processing terminals, employing 300+ union and exempt staff in Vancouver.

As a sole Auto Terminals operator of the Port of Vancouver located on Annacis Island (Delta, BC), we receive, accessorize, and distribute new cars from nearly 100 percent of all Asian-manufactured imports destined for the Canadian market and serve more than a dozen of the world’s top auto manufacturers such as Toyota, Honda, Hyundai, Kia, Mazda, Mitsubishi, Nissan, Subaru, Suzuki.

**Why Join Us**:

- **
Attractive Compensation**: Competitive salary starting from $55,000 per year, plus an annual bonus; Company-paid RRSP Contribution (No Matching Required)
- ** Benefits Package**: Enjoy 100% company-paid extended health benefits, including medical, dental, and vision coverage.
- ** Inclusive Culture**: Join a diverse and inclusive organization where belonging is key.
- ** Engaging Work Environment**: Immerse yourself in a collaborative, caring culture with fun activities and events.
- ** Career Growth**: Experience excellent career growth opportunities with job security.
- ** Contribution to Sustainability**: Be a part of the movement towards sustainable logistics.

**Position: Executive Assistant to VP of Canada Operations**

**Why This Role Matters**:
Are you a proactive, organized go-getter? We need you to be the right hand to our VP for Canada Operations, contributing to our mission by ensuring seamless operations and enabling strategic decisions.

**Job Description**:
**What You'll Do**:

- ** Facilitate Informed Decisions**: Maintain crucial information for the VP's team meetings, aiding in decision-making processes.
- ** Meeting Excellence**: Help craft meeting agendas, minutes, and follow-up action items, ensuring effective communication.
- ** Smooth Travel Planning**: Assist the management team with travel arrangements and settlements.
- ** Event Coordination**: Plan and coordinate meetings and employee events to foster a collaborative culture.
- ** Presentation Perfection**: Prepare presentations for customer meetings, showcasing our professionalism.
- ** Special Projects**: Support special projects, adding your touch to our continuous improvement efforts.
- ** Admin Efficiency**: Handle light accounting tasks and establish administrative routines.
- ** Action Item Management**: Coordinate and follow up on action items directed by the VP.
- ** Diverse Support**: Assist local HR, office management, and other departments as needed.

Job Requirements:
**What You'll Bring**:

- **
Experience**: 3-5 years of executive support experience, including supporting top-level executives.
- ** Education**: A bachelor's degree in a related field is preferred, but experience is equally valued.
- ** Communication**: Stellar English communication skills, both written and verbal, for effective information sharing.
- ** Tech Savviness**: Expert proficiency in Microsoft 365/Office suite for seamless operations.
- ** Executive Interaction**: Proven track record of engaging with top executive teams successfully.

**Your Profile**:

- **
Inclusive Champion**: Champion diversity across a global organization, promoting inclusivity.
- ** Detail Devotee**: Your eye for detail ensures precision and accuracy in your tasks.
- ** Master Organizer**: Your organizational skills and time management are second to none.
- ** Solution Oriented**: Your service-oriented mindset anticipates needs and offers solutions.
- ** Team Player**: Collaborate effectively, relating to colleagues at all levels.
- ** Integrity**: Exhibit integrity and discretion while handling confidential information

**Our Diversity, Equity & Inclusion Pledge**:
We're a global family with diverse backgrounds and perspectives. We embrace equal opportunity, creating a workplace where everyone's best selves thrive. Our journey towards integrated logistics relies on attracting diverse experiences, skills, and abilities.

**_

Pay Type : Salary

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