Executive Assistant

1 week ago

Delta, Canada MTU Maintenance Canada Ltd Full time

MTU Maintenance Canada is the North American member of the MTU Maintenance network of companies, the largest independent provider of commercial engine maintenance services worldwide. Quality, efficiency and innovation are our strengths. You, too, can become part of our dedicated team in **Delta, BC** as

Executive Assistant***

**Code**:MM / 23233**

**Salary**:$65,000.00 - $80,000.00 per year**

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

**Your Tasks**:
**Work Activities**
- Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
- Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
- Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
- Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
- Monitoring Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
- Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

**Detailed Work Activities**:

- Schedule activities.
- Execute transactions.
- Make travel, accommodations, or entertainment arrangements for others.
- Prepare research or technical reports.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Manage clerical or administrative activities.
- Answer telephones to direct calls or provide information.
- Prepare business correspondence.
- Distribute incoming mail.
- Greet customers, patrons, or visitors.
- Compile data or documentation.
- Order materials, supplies, or equipment.
- File documents or records.
- Explain regulations, policies, or procedures.
- Read materials to determine needed actions.
- Develop organizational policies or programs.
- Perform administrative or clerical tasks.
- Confer with coworkers to coordinate work activities.
- Record information from meetings or other formal proceedings.
- Transcribe spoken or written information.
- Make travel arrangements
- Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- File and retrieve corporate documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Provide clerical support to other departments.

**Our Requirements**:

- Diploma in Business Administration or other related discipline.
- Considerable experience managing the administrative operations of a senior executive’s office in a large-multi-faced organization.
- Or an equivalent combination of education, training and experience acceptable to the Employer.
- Strong MS Office skills.
- Experience with SAP is a benefit.

**We Offer**:

- We offer great benefits from your first day (no waiting period)
- 100% match company pension
- Extended Medical and Dental Programs
- Disability Insurance
- Employee and Family Assistance Program
- Life Insurance
- Vision Care and Rx Safety Vision Program
- Free On-site Parking

Apply

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