Executive Assistant, Junior

6 months ago

Delta, Canada Niradia Group of Companies Full time

**Niradia Group of Companies** (the “Company”) is a privately owned, proudly Canadian company, founded in 1971 that has long-standing experience, a proven record of accomplishments, and a well-respected presence in Western Canada, operating in four main divisions: Construction Property Management (Centura Building Systems Ltd.), Real Estate Development (Solterra Group of Companies), Property Management (Rossano Property Management Group), and Hospitality Management.

Our team is actively looking for a **Junior Executive Assistant** to work with our Executive Assistant. In this dynamic role, you will be assisting in planning and executing general business operations and management. This role will work across Niradia’s four main operating divisions, requiring strong communication skills, a high aptitude, flexibility, and ability to function with mínimal direction.

**YOUR ROLE AND RESPONSIBILITIES**
- Maintain and update fluid calendar - plan, monitor, and coordinate daily/ weekly schedule and Outlook calendar including ability to change / revise appointments as necessary for both personal and business
- related appointments.
- Administrative duties (filing, expense reports, mail, etc.)
- Assist in Managing travel arrangements - book flights, hotels, cars etc.
- Meetings minutes - take or type minutes and distribute them in a timely manner, archive and file the minutes in an organized, systemic manner.
- Credit card expense reports - receipt match, code and recover any missing receipts.
- Manage invoice payments and approvals of payments - write cheques, obtain appropriate approvals, facilitate online payments and maintain records of transactions.
- Maintain a filing system - bank statements, employment documents, invoices, etc.
- Generate data reports - this includes cheques registry, banking, mortgages etc.
- Taxes - compose rental and property income/loss statements, compile all tax forms to be distributed to external consultants.
- Perform other duties as required.

**YOUR BACKGROUND**:

- Must have strong business acumen with the ability to make decisions, manage time effectively, and keep organized with conflicting priorities.
- Detail oriented with exceptional organizational skills and ability to multitask.
- Highly-motivated individual who is capable of using initiative and self-managing skills to work effectively and independently with mínimal direction.
- High level of professionalism coupled with High levels of integrity and discretion.
- Excellent verbal and written communication skills.
- Advanced Microsoft Office skills.
- Previous experience as an Executive Assistant or Administrative Assistant required.
- College or University education preferred.
- Social media and marketing skills would be an asset
- High energy, self-motivated and flexible
- Insurance experience would be considered an Asset
- **Hours**: Mon to Fri (8-5 pm) 1 hour lunch
- **Vehicle and BC Driver's License Required**

**Working Conditions, Compensation, and Next Steps**:
Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift

Work Location: In person

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