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Executive Assistant to CEO

6 months ago

Delta, Canada Niradia Group of Companies Full time

**Job description**

**Executive Assistant**

Niradia Enterprises is an integrated real estate developer, contractor, property management, and hospitality company with a proven track record and a well-respected presence in Western Canada.

Our team is actively looking for an **Executive Assistant** to work with our President. In this dynamic role, you will be involved in planning and executing general business operations and management, while playing a crucial role as the primary point of contact for administrative and support matters. This role will work across Niradia’s four main operating divisions, requiring strong communication skills, a high aptitude, flexibility, and ability to function with mínimal direction.

**YOUR ROLE AND RESPONSIBILITIES**
- Maintain and update fluid calendar - plan, monitor, and coordinate daily/weekly schedule and Outlook calendar including ability to change / revise appointments as necessary for both personal and business
- related appointments.
- Manage travel arrangements - book flights, hotels, cars etc.
- Meetings minutes - take or type minutes and distribute them in a timely manner, archive and file the minutes in an organized, systemic manner.
- Credit card expense reports - receipt match, code and recover any missing receipts.
- Manage invoice payments and approvals of payments - write cheques, obtain appropriate approvals, facilitate online payments and maintain records of transactions.
- Maintain a filing system - bank statements, employment documents, invoices, etc.
- Generate data reports - this includes cheques registry, banking, mortgages etc.
- Taxes - compose rental and property income/loss statements, compile all tax forms to be distributed to external consultants.
- Perform other duties as required.

**YOUR BACKGROUND**:

- Must have strong business acumen with the ability to make decisions, manage time effectively, and keep organized with conflicting priorities.
- Detail oriented with exceptional organizational skills and ability to multitask.
- Highly-motivated individual who is capable of using initiative and self-managing skills to work effectively and independently with mínimal direction.
- High level of professionalism.
- High levels of integrity and discretion.
- Excellent verbal and written communication skills.
- Advanced Microsoft Office skills.
- Previous experience as an Executive Assistant or Administrative Assistant required.
- College or University education preferred.
- Social media and marketing skills would be an asset
- High energy, self-motivated and flexible
- **Hours**: Mon to Fri (9-6pm) 1 hour lunch

**Working Conditions, Compensation, and Next Steps**:
Canada to be considered.

**Benefits**:

- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- Delta, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person