Kitchen Inventory Coordinator

7 months ago

Vancouver, Canada Fresh in your Fridge Full time

**Join Our Team as a Kitchen Inventory Coordinator**
- *This is a part-time role (estimated 20-24 hours a week)_

We're looking for a detail-oriented, hands on and proactive Kitchen Inventory Coordinator, with a passion for all things culinary to join our team.

**About us**
Fresh in your Fridge is a holistic private chef service in Vancouver BC Canada.We’re a proudly Canadian and woman-owned small (and growing) business that leads with a people centered approach and a fun, supportive, hands on work culture

We are a team of 13 that operate out of our facility in Vancouver, including a small management team, chefs, and support team. We care deeply about our private chef clients and cook nutritious + custom meals for them on a weekly basis. Our ethos revolves around environmental consciousness and wellness. We adhere to low-impact, low-waste practices, opting for reusable glassware containers and mindful sourcing during grocery shopping.

**Our team thrives on a set of vibrant core values that guide our every action**:

- We believe in the power of excessively clear communication, ensuring that every interaction is transparent and effective.
- Personal responsibility is our cornerstone, as each team member takes ownership of their role and contributes to our collective success.
- We embody wellness in everything we do, from the ingredients we select to the cooking methods we employ, prioritizing health and vitality.
- Fun is at the heart of our culture, infusing joy and enthusiasm into our work environment.
- We welcome new team members & Clients with open arms, fostering a sense of belonging and ensuring everyone feels onboard from day one.

**The role**
You’ll be an integral part of our kitchen team, handling everything from inventory counts, procurement, receiving and stocking produce, grocery runs, vendor relations, and maintaining cleanliness and organization. You will be able to hone the inventory management process, assess work procedures, and pinpoint opportunities for increasing efficacy or productivity. The role involves physical tasks such as lifting and organizing produce inventory, but you'll also dive into computer work, including Excel spreadsheet management.

**Key Responsibilities**
- Conducting twice-weekly inventory counts, performing physical checks of all items, and cross-checking with inventory software to maintain accuracy. Additional physical counts may be necessary to address any discrepancies that arise.
- Managing weekly ordering and receiving from multiple vendors will also be a key aspect of your role. This involves a variety of tasks, such as inventory counting, updating spreadsheets, receiving goods, and logging wastage. You'll also be responsible for updating pricing across spreadsheets and distributing "What’s Fresh" lists to the team to keep everyone informed.
- Perform monthly weighing of perishable dry goods and track data in spreadsheets, seeking potential improvements to streamline this process. You'll also source new suppliers/vendors, conduct cost analysis for inventory items, and maintain our standards of quality while seeking the best pricing options.
- Ensuring organization and cleanliness in the cooler and freezer is paramount, and you'll be responsible for tasks such as changing cilantro and parsley water and removing empty cardboard boxes to maintain proper storage conditions.
- Your daily responsibilities will also include conducting checks for spoilage, with a particular emphasis before receiving a big produce order. Regularly removing unlabeled or expired items from the cooler and freezer every Friday is essential for upholding cleanliness and food safety standards.
- Restocking empty cooler bins and protein bins as needed is crucial to ensure sufficient inventory levels for kitchen operations. You'll also manage the ordering of packaging materials, ensuring Operations is promptly notified of any shortages or out-of-stock items.
- Ordering general kitchen supplies and monitoring delivery status will be part of your routine, ensuring we're always fully stocked and ready to cook up a storm. Additionally, you'll monitor kitchen cleaning supplies and coordinate orders as needed for our standing weekly order, contributing to our eco-friendly efforts.
- Tracking inventory of Costco items and making bi-weekly runs to purchase necessary supplies is essential to keep our kitchen well-equipped. You'll also place Instacart orders for obscure client-requested ingredients as directed by the Chef, ensuring timely fulfillment.
- Regular communication with chefs regarding product levels, inventory needs, and potential improvements to ordering processes is key to keeping our kitchen running smoothly. Investigating and resolving discrepancies between inventory software and physical counts, as well as analyzing trends in ordering and wastage to optimize inventory management practices, will be part of your ongoing responsibilities.
- Revising Master Inventory spreadsheet

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