Accounts Payable and Receivable Administrator

3 months ago

Edmonton, Canada Right at Home Housing Society Full time

**ABOUT THE ORGANIZATION**:
Right at Home Housing Society (RAHHS) provides a positive alternative for Edmontonians currently without a home, living in substandard accommodation, or spending a disproportionate amount of their income on housing. We offer a range of supportive services for our residents, including a non-judgmental and inclusive community, mentor and peer support, and opportunities for life skill development.

**JOB DESCRIPTION**:
Coordinating with the Financial Controller, the Accounts Payable and Receivables Administrator will be responsible for assisting the financial department by processing payments and incoming cash flow related to electronic rent collection and donations. This position will also play a key role in documenting the financial standing of Right at Home Housing Society, and the development of meaningful reporting that will bolster employee-tenant relationships.

**KEY RESPONSIBILITIES**

**Financial Administration**
- **Accounts Receivable Duties Including**:_
- Assistance with data entry for rent collection into Yardi software
- Acceptance, entry, and preparation of third party rent cheques for bank deposits
- Documentation of E-Transfer rent deposits
- Assistance with monthly bank deposits during rent collection
- Consolidation of general ledgers into the Yardi Database
- Fund Development Management
- Ensure all monthly donations are processed and updated regularly, including reconciliation between financial databases
- Ensure tax receipts are sent out in a timely manner
- **Accounts Payable Duties Including**:_
- Receiving invoices through regular and electronic mail
- Consolidating large account statements into spreadsheets using Excel software (ie: Mastercard, Epcor, Home Depot and other large monthly accounts)
- Preparing EFT payments for large monthly account statements
- Entering all invoices into the Yardi software system a minimum of 2 weeks before payments are due
- Preparing payments for delivery to vendors via letter mail or in-office pick up
- Coordinating with vendors to reconcile payment discrepancies
- Tracking communications regarding billing and payments
- Uploading the supporting documentation in the system.
- **Other Duties**:_
- Maintaining electronic filing and documentation related to Accounts Payables and Receivables
- With direction from the Director of Corporate Services and/or Financial Controller, entering journal entries, tracking and investigating expenses, and developing financial reporting as needed
- Assisting with entering annual budget reports into Yardi as directed by the Director of Corporate Services
- Assisting with the annual financial audit preparation of documents and Fiscal Year End accounting adjustments
- Assisting the payroll department, issuing reimbursement for personal expenditures to employees and tracking grant expenditures related to payroll activity

**General Administration (as needed)**
- Assisting with greeting of customers who visit the office
- Assistance with rent collection on a debit processing machine
- General administrative duties including:

- Filing and organization of documentation
- Producing and mailing out semi-annual tenant satisfaction surveys, annual tenant newsletters, and annual newsletters for stakeholders
- Attendance at staff meetings, workshops, and other training opportunities
- Occasional engagement with tenant activities at various building sites

**QUALIFICATIONS**:
**Must have**:

- 1 year or more education or work experience in accounting, with a focus on accounts payables and receivables
- Proficiency in Microsoft Excel
- Ability to prioritize tasks in a dynamic workspace, with punctuality in meeting deadlines as indicated
- Intuition to anticipate needs of Directors as communicated in meeting spaces, and to design reporting that will reflect these values and desired outcomes
- Driven to learn as challenges arise
- Attention to detail
- Customer service skills, with some experience in dealing with marginalized populations
- Strong communication skills, written and verbal
- Strong organization skills; Employees must be able to easily follow your work processes and find documentation

**Nice to have**:

- Experience using Yardi software
- Understanding of the Community Housing Act (RGI) and the affordable housing industry

**HOURS AND COMPENSATION**:
This is a temporary full-time (1.0 FTE) position to fill a maternity leave vacancy, with a contract end date of June 30, 2025 and possibility of extension. The position will offer a monthly compensation based on a pay rate of $26.50 per hour based on a 37.5 hour work week. Hours are scheduled from 8:30am-4:30pm from Monday through Friday.

There is a training and probationary period of 3 months for this position. Employment is conditional upon a satisfactory background check and criminal record check within 30 days of employment.

**Job Types**: Full-time, Fixed term contract
Contract length: 9 months

Pay: $26.50 per hour

Expected hours: 37.5 p

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