Accounts Payable/receivable Administrator

2 weeks ago

Edmonton, Canada Valard Group of Companies Full time

Valard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

Valard Construction LP is looking to fill the position of Accounts Payable/Receivable Administrator. Reporting to the Shared Services Manager. This position is based out of our Edmonton office, the Accounts Payable/Receivable Administrator is responsible for supporting the operations teams in delivering accurate and timely processing into the JDE system for vendor payments. The role involves maintaining accurate financial records, resolving discrepancies, and collaborating with other departments to facilitate smooth payment workflows. The Account payable/receivable role plays a crucial role in ensuring the timely collection of payments from clients and customers. Key responsibilities include invoicing, reconciling accounts, monitoring payment trends and communicating with clients regarding payment status and ensure financial transactions are accurate.

**JOB DUTIES**:

- Accurately and timely process invoices into the financial system.
- Respond promptly, within 24 hours, to internal and external inquiries.
- Identify any invoice issues that may cause delays in goods or services for the company.
- Process payments using various methods such as EFT, cheque, or wire payment.
- Validate banking information and conduct call-backs to prevent fraudulent EFT and wire payments.
- Verify that expense claim reports comply with company policies.
- Process Accounts Receivable payments into the JDE system.
- Develop positive relationships with both internal and external customers.
- Provide month-end accruals and other required reporting.
- Upload client invoices to company portals accurately and promptly.
- Ensure that all invoices are accurate, properly documented, and comply with company policies and relevant regulations.
- Reconcile bank deposit transactions with client invoices.
- Reconcile payments received with invoices and resolve discrepancies.
- Prepare weekly forecasts for the Finance department regarding upcoming payments from clients.
- Build and maintain positive relationships with internal and external customers and address inquiries related to billing and payments.
- Assist in retrieving backup documents for internal and external audits.
- Implement best practices to enhance the efficiency and effectiveness of the accounts receivable function.
- Ensure compliance with relevant accounting standards, company policies, and legal requirements.
- Maintain accurate and organized records of customer transactions, payments, and correspondence.
- Ensure that documentation is audit-ready and accessible for internal and external audits.

**KNOWLEDGE, SKILLS & ABILITIES**:

- Must have 1-4 years of hands-on experience in accounts payable/receivable and general accounting.
- A minimum of 2 years of experience with JDE, specifically in AR/AP functions.
- Must possess an accounting diploma and/or degree.
- Exhibit a high level of accuracy and attention to detail in processing invoices, recording payments, and reconciling accounts.
- Must have strong organizational skills to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
- Ability to identify and resolve discrepancies, payment issues, and customer disputes effectively.
- Flexibility and adaptability to changes in processes, systems, and business requirements.
- Efficient time management skills to prioritize tasks and ensure timely completion of responsibilities.
- Understanding of fundamental accounting principles, including accruals, debits, credits, and financial statement analysis
- Must have knowledge of common accounting procedures.
- Should be familiar with invoicing and billing processes, including the ability to generate accurate invoices and adhere to billing schedules.
- Strong verbal and written communication skills to interact with customers, internal teams, and management.
- Proficiency in utilizing essential computer programs, with a specific focus on JD Edwards and Hubble.
- Proficient in data admittance and management.
- Bring in-depth knowledge and hands-on experience in contract billing.
- Posses a solid understanding of tax implications for each province.
- Attention to details with commitment to accuracy.
- Demonstrate capacity of sound Judgment and decision making.
- Proficient in managing information and data effectively.
- Highly experienced in computer skills, including Microsoft office and outlook.
- Possesses strong computer skills for operating spreadsheets and word processing programs.
- Experience with month-end accruals and reporting.
- Demonstrates effective verbal and listening communication skills.
- Capable of taking instructions and directions effectively, with the ability to

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