Program Administrator
3 weeks ago
Organizational Unit- University of Victoria -> Faculty Of Humanities -> Academic and Technical Writing- Posting Close Date- 14 May 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,738.00 - $4,885.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB10- Hours of Work- Monday to Friday; 8:30 am - 4:30 pm- Start Date- 6/5/2023- End Date- 9/30/2023- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- Job SummaryThe Academic and Technical Writing Program (ATWP) is an academic unit in the Faculty of Humanities. The program currently comprises a director, 30 program instructors (including Teaching Faculty, Continuing sessional instructors, and term sessional instructors), a research assistant, a work study student, and up to 10 Teaching Assistants in a given academic year. The program plans and delivers over 135 class sections to around 2500 students annually.
The ATWP serves the university community through its responsibility for the majority of course offerings that meet the University of Victoria’s Academic Writing Requirement (AWR), the only university wide requirement that must be satisfied by all UVic undergraduate students before graduation.
The Program Administrator for the Academic and Technical Writing Program (ATWP) supports the administrative, financial and communications functions of the program. This position reports directly to and works closely with the Director of ATWP to deal with immediate everyday administrative demands and to assist with the long-term planning and academic goals of the program in conjunction with the strategic goals of the faculty and university. The Program Coordinator provides advice, direction and problem solving on matters related to interpretation of university policies and procedures.
Key responsibilities of the position include:
- Assists with the annual faculty and sessional teaching course assignments and submission of the program academic timetables.
- Administers the financial functions of the program, including budget analysis, forecasting, and monitoring of operating budgets.
- Provides accurate advice and guidance regarding standard university, faculty, and program policies and procedures to students, faculty, instructors and to the Director.
- Responsible for reviewing the content and maintenance of the program’s website and social media.
- Supports the human resource functions of the program, including the recruitment and onboarding of faculty, sessional instructors, and teaching assistants.
- Supports the program Director and course coordinators with day-to-day administrative functions of the program.
- Assists with the planning of program expansion, course development and revision, curriculum changes, and program evaluation.
- Assigns office space and coordinates all facilities management upgrades.
- Job Requirements**Experience**:
The position requires a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.
Knowledge/Skills/Abilities:
- Excellent organizational and administrative support skills including the ability to work independently and collaboratively in a team environment.
- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Ability to process and interpret written policies and guidelines.
- Excellent communication skills, both written and verbal.
- Excellent interpersonal skills; ability to work effectively and build relationships with all levels of university personnel, and community, exercising tact, diplomacy, and good judgment.
- Ability to resolve tasks and/or problems with a high degree of independence by exercising judgment, initiative, innovation, and employing critical thinking and/or analysis.
- Ability to work under pressure, be flexible, and consistently meet deadlines.
- Skills to research and assess information, quickly identify problems or issues, and recommend solutions.
- Demonstrated ability to coordinate activities, manage multiple projects, and prioritize.
- Knowledge of basic accounting principles and systems
- Ability to learn and use online systems (especially internal-to-the-university systems such as FAST, Kuali, etc.)
Specialized Knowledge/Education:
Secondary school graduation or equivalent. Completion of related post-secondary course work
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