Program Assistant

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Indigenous Governance Program- Posting Close Date- 24 March 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,604.00 - $3,712.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB6- Hours of Work- Monday to Friday, 8:30am - 4:30pm- Start Date- 4/3/2023- End Date- 4/2/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- **Members of visible minorities**
- **Indigenous Peoples**
- Job SummaryProvides administrative and secretarial support to the department with tasks organized around graduate secretary duties, office management and assistance to the director. The position works closely with the program's director, the graduate advisor and the academic administrative officer.

As the sole support staff in IGOV the position requires excellent skills and proven experience at multi-tasking, taking initiative, using good judgment and thinking independently. The position is required to have a strong general knowledge of a variety of University processes and more specialized knowledge of systems and processes related to Graduate Studies.

Situated within a program that has a significant number of Indigenous students as well as strong ties to Indigenous Communities, the position must have a solid understanding of Indigenous cultures, skills in communicating across difference and must understand and be able to navigate cultural protocols.
- Job Requirements- Good understanding of database and information management.
- Ability to work as part of a team and without supervision.
- Must have excellent attention to detail, accuracy, be able to identify and set priorities, and manage self and others to deadlines.
- Ability to anticipate needs and issues.
- Excellent interpersonal skills and ability to work with many different constituents.
- Excellent at multi-tasking and completing work while having interruptions.
- Ability to act effectively in an administrative capacity and exercise diplomacy and confidentiality.
- Ability to work independently and prioritize work with mínimal direction using judgement and initiative.

Specialized Knowledge/Education:

- Solid knowledge of Indigenous cultures.
- Awareness of Indigenous cultural protocols.

**Experience**:

- Experience working with Indigenous peoples and communities.
- Secretarial or administrative assistant experience in a post-secondary environment.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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